Assistant Director, University Events

George Washington University; Washington (District of Columbia); Hybrid; USD 59,000 - 97,000; Full time

Job summary

The George Washington University’s Office of University Events seeks an organized Assistant Director to plan and execute institutional events from concept to completion. You will coordinate timelines, budgets, registration, and vendor support, delivering exceptional guest experiences.

Reporting to the Director, you will collaborate with faculty, staff, and partners to ensure branding, accessibility, and Washington DC venues align with the university mission.

Qualifications

• Bachelor's degree in an appropriate area required.
• Ability to work occasional evenings and weekends, including Commencement Weekend.
• Occasional local travel may be required.
• Experience in higher education or nonprofit settings is preferred.

Responsibilities

• Plan, coordinate, and execute institutional events from concept to completion.
• Develop timelines, budgets, logistics, registration, and vendor coordination.
• Collaborate with campus partners to coordinate facilities, security, parking, technology, and support services.
• Ensure branding and accessibility compliance in marketing activities.
• Manage event registration, contracts, invoices, and budget reconciliation.
• Oversee on-site event production for seamless guest experiences.
• Evaluate events and identify process improvements.

Skills

Organizational skills

Project management

Communication

Interpersonal skills

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Canva

Cvent

Social Tables

Marching Order

Job description

I. JOB OVERVIEW

The George Washington University is the largest university in the nation's capital and is located in the heart of Washington DC. Located just four blocks from the White House, GWU is at the center of U.S. government, policy and law. This location provides an unparalleled opportunity to study, teach and learn among leaders and practitioners in every discipline, taking part in work that shapes the local DC community, the nation, and the world.

The Office of University Events is seeking an organized, creative, and collaborative Assistant Director, University Events, to join a team of event professionals responsible for planning and executing a wide range of institutional events that support the university's mission and strategic priorities. Our portfolio includes Convocation, Commencement Weekend, Academic Honors, building openings, visits from dignitaries, special events, and staff and faculty recognition events.

Reporting to the Director of University Events, this position manages projects from concept through completion while working alongside experienced event professionals who value collaboration, innovation, and exceptional customer service. Together, the team works closely with faculty, staff, vendors and community partners to deliver exceptional event experiences. The successful candidate thrives in a fast-paced environment, manages multiple priorities with ease, and is committed to outstanding customer service and attention to detail.

The ideal candidate is a proactive, detail-oriented professional who enjoys building relationships, solving problems, and creating memorable experiences.

Key Responsibilities

• Plan, coordinate, and execute institutional events, ceremonies, and special programs from concept through completion.


• Develop project timelines, budgets, logistics, registration, vendor coordination, catering, audiovisual needs, and event communications.


• Collaborate with campus partners to coordinate facilities, security, parking, technology, and event support services.


• Ensure compliance with university branding guidelines and accessibility in all marketing activities.


• Manage event registration, reporting, contracts, invoices, and budget reconciliation.


• Oversee on-site event production, ensuring seamless execution and exceptional guest experiences.


• Evaluate events and recommend process improvements to enhance efficiency and service.

Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications

• Ability to work occasional evenings and weekends, including but not limited to, Commencement Weekend


• Occasional local travel


• Ability to lift, carry, move and unpack event supplies and boxes up to 30 lbs.


• Ability to stand for extended periods of time

Preferred Qualifications

• Excellent organizational, project management, communication, and interpersonal skills.


• Ability to manage multiple projects simultaneously while meeting deadlines.


• Experience in higher education or nonprofit organizations.


• Experience planning academic ceremonies, commencements, orientations, or institutional events.


• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams) and Google Workspace (Gmail, Google Docs, Google Sheets, Google Forms)


• Experience with design and event management platforms such as Canva, Cvent, Social Tables, Marching Order/Tassel, or similar technologies.

Hiring Range: $58,992.50 - $97,373.72

How is pay for new employees determined at GW?

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: University Advancement

Family: Safety and Facilities

Sub-Family: Events

Stream: Individual Contributor

Level: Level 1

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Monday - Friday, 9:00 am - 5:30 pm, with flexibility to work occasional nights and weekends

Will this job require the employee to work on site?: Yes

Employee Onsite Status: Hybrid

Telework: Yes

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants: Employer will not sponsor for employment Visa status

Internal Applicants Only?: No

Posting Number: S014560

Job Open Date: 11/09/2026

Background Screening: Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.