Assistant Director, Supervisor

Rutgers University; Edison (NJ); On-site; USD 79,000 - 122,000; Full time

Job summary

Rutgers University is seeking an Assistant Director, Supervisor for the School of Arts and Sciences. This role involves managing daily operations of various academic departments, ensuring compliance, and supervising staff. The ideal candidate will have a strong background in administration and a commitment to diversity and inclusion.

Benefits

Comprehensive benefit program

Qualifications

• Minimum of five years of relevant professional experience in an administrative function.
• Experience providing administrative support to an academic unit.

Responsibilities

• Provides overall administrative and financial management and supervision.
• Ensures accurate, compliant, and timely processing of requests and transactions.
• Supervises full-time staff, hourly staff, and student employees.

Skills

Communication

Management

Education

Bachelor's degree in higher education administration

Tools

Oracle Financial Management

PeopleSoft

Concur Travel & Expense Reimbursement

Job description

Position Details

Position Information

Recruitment/Posting Title

Assistant Director, Supervisor

Job Category

Staff & Executive - Finance/Accounting/Purchasing

Department

SAS - Humanities

Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Assistant Director, Supervisor for the School of Arts and Sciences.

Among the key duties of the position are the following:

• Provides overall administrative and financial management and supervision of the daily operations and performance of a complex group of academic/research departments and centers, including, but not limited to, the departments of Art History and Jewish Studies.
• Ensures accurate, compliant, and timely processing of requests and transactions and professional, prompt, and courteous service to diverse clients.
• Develops, restructures, and supervises the implementation of procedures and controls.
• Supervises the full-time staff, hourly staff, and student employees in various departments/units.
• Provides oversight, facilitation, and supervision of support and policy interpretation; purchasing, personnel administration (both Faculty and Staff); space and facilities planning; major event design, promotion, and implementation; and business/financial processes and transactions.
• Resolves a diverse range of problems consistent with an understanding of the mission, vision, role, and goals of the departments and units and SAS and with a comprehensive understanding of administration/office management in accordance with management principles, applicable regulations, and SAS and university policies and procedures.
• Interprets, communicates, and implements policies and practices for differing needs of a diverse client population.
• Establishes performance standards and conducts evaluations in consultation with the Department Chairs and Program Directors have the authority to hire and fire staff in the departments and centers.
• Works independently with broadly defined work objectives and limited review of overall results.
• Performs professional work that requires specialized to general knowledge in one or more fields of management/administration and a solid understanding, use, and application of concepts, theories, principles, practices, regulations, and terminology.
  
  

Position Status

Full Time

Hours Per Week

Daily Work Shift

Work Arrangement

FLSA

Exempt

Grade

06

Position Salary

Annual Minimum Salary

79387.00

Annual Mid Range Salary

100485.00

Annual Maximum Salary

121582.00

Standard Hours

37.50

Union Description

Admin Assembly (MPSC)

Payroll Designation

PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• A bachelor's degree in higher education administration, public administration, management, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of management and administrative principles and practices.
• A minimum of five years of relevant professional experience in an administrative function, excellent communication skills, and computer literacy.
  
  

Certifications/Licenses

Preferred Qualifications

Required Knowledge, Skills, and Abilities

• Prior experience providing administrative support to an academic unit (SAS unit preferred).
• Experience as a Preparer of Approver for finance, human resources and payroll, procurement and expense management processes.
• Prior experience using SAS systems.
  
  

Equipment Utilized

• PC, Fax/Scan, Oracle Financial Management, PeopleSoft, Concur Travel & Expense Reimbursement, Marketplace and SAS systems for appointments and department data.
  
  

Physical Demands and Work Environment

• Ability to lift and carry up to 20 pounds.
• Ability to travel to all RU-NB campuses
  
  

Special Conditions

Posting Details

Posting Number

25ST0940

Posting Open Date

04/29/2025

Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

College Ave (RU-New Brunswick)

City

New Brunswick

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Required

Preferred

Job Industries

• Other