Assistant Director, School Facilities and Organization

State of Washington; Olympia (WA); Hybrid; USD 110,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Retirement benefits

Deferred compensation

Job summary

OSPI is seeking an Assistant Director, School Facilities and Organization to lead the financial operations of the K‑12 capital budget and the School Construction Assistance Program. Based in Olympia, WA, this full‑time role combines in‑office work with a flexible telework option and a career path toward the Director of School Facilities and Organization.

The successful candidate will oversee budget management, ensure policy alignment, and collaborate with program managers to advance statewide

Qualifications

• Bachelor’s degree in accounting, architecture, engineering, construction management, public administration, or related field and four (4) years of progressive experience in financial administration, budget management, or grant administration.
• In lieu of a degree, eight years of experience in a related field can be substituted.
• Must reside in the state of Washington as a condition of employment.
• Intermittent travel will be required.
• Requires 3 days in office.

Responsibilities

• Oversee daily operations of K‑12 capital programs and manage the capital budget.
• Ensure compliance with applicable state and federal regulations and agency policies.
• Provide guidance on budget proviso language and capital funding decisions.
• Lead collaboration with program managers to implement statewide capital initiatives.
• Prepare and review fiscal notes and legislative reports.

Education

Bachelor’s degree in accounting, architecture, engineering, construction management, public administration, or related field

Master’s degree in accounting, architecture, engineering, construction management, public administration or related field

Job description

JOB ANNOUNCEMENT

Assistant Director, School Facilities and Organization

Description

WASHINGTON MANAGEMENT SERVICE

JOB ANNOUNCEMENT

Assistant Director, School Facilities and Organization

$110,375 - $129,855 annually

Closes September 07,2026

The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill the position of Assistant Director, School Facilities and Organization. This full‑time permanent position is based in Olympia, Washington. This position may be eligible for partial to near full‑time telework. Telework is a combination of in‑building and off‑site days. You may have the option to work from home 2 days a week on a flexible telework schedule. While we’re happy to offer this balance of in‑office connections and telework flexibility, this isn’t a fully remote position. We encourage interested candidates to visit the OSPI website to gain insight into our agency.

• This position is being recruited with the intent to be a career pathway to the Director of School Facilities and Organization role. The successful candidate will demonstrate the ability to develop the necessary skills and abilities for progression. All advancement considerations are based on performance and qualifications established selection procedures.

About OSPI And Our Initiatives

OSPI is the primary agency charged with overseeing public K–12 education in Washington state. Working with the state's 295 public school districts and 7 state‑tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high‑quality public education.

At OSPI, We Recognize That Our Employees Are The Key To The Success Of The Agency. We Are Committed To Our Work But Value The Balance With Our Personal Lives. We Demonstrate Our Commitment To Employees By Providing An Environment That Stimulates Professional Growth And Values Them For Their Expertise. OSPI Is a Great Place To Work And Has Several Initiatives To Help Create a Great Working Environment, Including

• We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
• We have an Infant at Work Program that is based on long‑term values of newborns and infant‑parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
• We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross‑divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.

Vision, Mission, and Values

Vision: All students prepared for post‑secondary pathways, careers, and civic engagement.

Mission: Transform K‑12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity‑based policies and supports that empower educators, families, and communities.

Values: Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child

Equity

Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:

• Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations.
• Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision‑making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.

Position Overview

The position will support the Director in the financial operation and administration of the K‑12 capital budget, School Construction Assistance Program (SCAP), lead strategic initiatives, and collaborate with program managers and data analyst to ensure operational alignment within the team. The position will provide guidance on the implementation and management of the statewide K‑12 capital programs by making determinations and decisions on the applicability of Washington Administrative Codes and budget proviso language.

• This position is being recruited with the intent to be a career pathway to the Director of School Facilities and Organization role. The successful candidate will demonstrate the ability to develop the necessary skills and abilities for progression. All advancement considerations are based on performance and qualifications established selection procedures.

Key Responsibilities

The position is responsible for decision making of the daily operations of the K‑12 capital programs, oversees the management of the capital budget, and ensures policies and procedures are consistent with applicable state and federal regulations, agency policies, and strategic goals and priorities. Key responsibilities include, but are not limited to:

• Supervise and direct the work of the K‑12 capital budget manager and disbursement officer. This includes approving grant awards and reimbursement request from school districts. In addition, the position will provide strategic leadership in the development of the Superintendent’s capital budget requests and implementation of the budget. In addition to overseeing the Common School Construction Account, the position will be responsible for approving all fund balance preparations and cash flow projections.
• Supervision of the capital budget manager and disbursements officer including developing work plans, completing annual performance reviews, approving all leave, and other human resource related activities.
• Provide oversight and guidance to the financial coordinator of the School Construction Assistance Program (SCAP). This includes providing guidance, interpretation, and decisions on the application of the program’s laws and administrative codes. The position will make the final approval of state funding assistance provided to school district projects.
• Lead management of the daily operations of the K‑12 capital programs. This includes approving grant reimbursement requests, providing guidance to program staff, leading the response to public disclosure requests, and providing overall guidance to program staff.
• Approve all K‑12 capital fiscal notes. This includes providing strategic direction to the budget manager in the preparation of fiscal notes to ensure they align with the vision and goals of the Superintendent.
• Lead implementation of the capital budget and other legislative provisos. The position will be the primary liaison with external stakeholders including other agencies on policy developments and implementation related to school facility issues.
• Lead the development and implementation of major projects and statewide strategic initiatives that impact the long‑term capital facilities needs of school districts and state tribal education compact schools. This includes coordinating these initiatives and projects in discussions with the Citizens Advisory Panel, Technical Advisory Committee, School Seismic Safety Advisory Committee and other external stakeholder groups.
• Ensure collaboration with the entire financial resources teams to ensure all agency policies and procedures are followed as related to all fiscal matters.
• Provide leadership by providing guidance to programs managers to ensure all budget proviso requirements are incorporated into their grant programs.
• Manage all required legislative reports. This includes collaborating with program managers to develop and publish required legislative reports on time.
• Provide guidance to the Director of SFO on all strategic policy initiatives and administration of the section.

Required Qualifications

• Bachelor’s degree in accounting, architecture, engineering, construction management, public administration, or related field and four (4) years of progressive experience in financial administration, budget management, or grant administration.
• In lieu of a degree, eight years of experience in a related field can be substituted. Relevant experience may include accounting, budget management, grant administration, facilities data management, construction project management, or other closely related facilities management fields.
• Must reside of in the state of Washington as a condition of employment
• Intermittenent travel will be required
• Requires 3 days in office

Desired Qualifications

• Master’s degree in accounting, architecture, engineering, construction management, public administration or related field.
• Washington State Capital Budget Development & Management
• Knowledge of OSPI K‑12 Capital Programs
• Seven to ten years of progressive experience in financial administration, budget management, or grant administration.

Compensation

• The annual compensation for the position is $110,375 - $129,855 per year and depends upon experience, educational background and qualifications.
• Geographic differentials may be applied based on work location of successful candidate.
• Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program.
• Please visit Health Care Authority for information regarding health benefits and the Department of Retirement Systems for retirement plan information.

This is a Washington Management Position. This position is not represented by a bargaining unit.

OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.

Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at [phone] or [phone], or e‑mail [e-mail].

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read About Our Benefits

The following information describes typical benefits available for full‑time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full‑time work (e.g. part‑time); view the job posting for benefits details for job types other than full‑time.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax‑deferred dollars toward their health care expenses. Employees are also covered by basic life and long‑term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre‑tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well‑being of employees.

Retirement And Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre‑tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not‑for‑profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full‑time and part‑time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Sick Leave

Full‑time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Vacation (Annual Leave)

Full‑time employees accrue vacation leave at the rates specified in WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA). Full‑time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.