Assistant Director - Purchasing

Louisiana State University Shreveport; Shreveport (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

Louisiana State University Shreveport is seeking an Assistant Director of Purchasing, a full-time, 12-month position reporting to the Director of Purchasing. The person will coordinate day-to-day activities of the LSUS Purchasing Department, including contract review, procurement for construction/renovation projects, and purchase order processes.

Additionally, the role will develop training using the University’s Learning Management System and collaborate with the Director of Purchasing to

Qualifications

• Bachelor's degree or equivalent with required years experience as specified.
• 2 years experience in public procurement, legal, administrative project management, contract negotiation, auditing, accounting, training, or business related field.
• Proficient with Microsoft Office Suite.

Responsibilities

• Review procurement laws and apply to purchase of all commodities, including LAC 34:XIII & State Procurement laws.
• Issue purchase orders, including bids, evaluation of quotes, terms and conditions to ensure procurement rules are followed.
• Prepare training for various departments concerning commodities specific to department.
• Put out items for bid including Requests for Quotes, Requests for Responses and Public Works projects subject to Title 38.
• Provide training at New Hire Orientation for purchasing and property procedures.
• Perform presentations for different campus events.
• Meet with departments to discuss strategic sourcing and procurement options prior to receiving requisitions.
• Assist in maintaining records and database for the Purchasing department.
• Serve as Director in the absence of the Director.
• Other duties and special projects as assigned.

Skills

Public procurement experience

Training development

Contract negotiation

Microsoft Office Suite

Education

Bachelor's degree in Business Administration, Accounting, Auditing, Legal, or related field

Tools

Microsoft Office Suite

Job description

Summary:

The Assistant Director of Purchasing is a full-time, 12-month position reporting to the Director of Purchasing. The Assistant Director works as a member of the purchasing/procurement/inventory team responsible for coordinating day-to-day activities of the LSUS Purchasing Department, including contract preparation and review, construction/renovation projects, and purchase order processes. In addition to day-to-day purchasing tasks the Assistant Director will be responsible for developing training through the Universitys Learning Management System and working with the Director of Purchasing to update and perform training sessions as needed by the University. This summary is not intended to be a comprehensive or all-inclusive description of duties and responsibilities.

Required Qualifications:

• Bachelor's degree in Business Administration, Accounting, Auditing, Legal, or a related field.

LSUS values skills, experience and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required if the candidate meets the required years of experience specified in the job description.

• 2 years experience inpublic procurement, legal, administrative project management, contract negotiation, auditing, accounting, training, or business related field.
• Proficient with Microsoft Office Suite.

Preferred Qualifications:

• Previous university experience or experience with a state agency employer
• 1-2 years of previous management experience
• Experience with Workday
• Excellent project management and organizational skills
• Strong communication and interpersonal skills, with the ability to build rapport with individuals at all levels
• Ability to work independently and manage multiple priorities
• Online Learning Management experience or experience in developing learning courses/training
• Knowledge of Louisiana State/University Procurement Procedures
• Knowledge of Title 38 Public Works Procedures
• Contract negotiation

Position Duties:

• Responsible for reviewing procurement laws and applying to purchase of all commodities, including LAC 34:XIII & State Procurement laws.
• Perform all duties necessary to issue purchase orders, including bids, evaluation of quotes, terms and conditions to ensure all procurement rules are followed.
• Prepare training for various departments concerning commodities specific to department.
• Put out items for bid including Requests for Quotes, Requests for Responses and Public Works projects subject to Title 38.
• Provide training at New Hire Orientation for purchasing and property procedures.
• Perform presentations for different campus events.
• Meet with departments to discuss strategic sourcing and procurement options prior to receiving requisitions.
• Assist in maintaining records and database for the Purchasing department.
• Serve as Director in the absence of the Director.
• Other duties and special projects as assigned.

Core Competencies:

• Creativity: Ability to apply creative solutions for University training.
• Communication: Ability to adjust communication style to suit the audience/customer/situation.
• Collaboration: Ability to work effectively with multiple departments and a wide variety of commodities.
• Evaluation: Ability to evaluate and suggest procurement solutions within the confines of law to better serve the needs of the University.
• Problem-Solving Skills: Able to evaluate different procurements, contracts and terms and conditions based upon procurement rules and procedures.

Physical and Environmental Demands:

Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work when it requires walking or standing to a significant degree; or when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls even though the weight of those materials is negligible.

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time. Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.

LSUS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.