Assistant Director - Physical Plant

International Executive Service Corps; Idaho; On-site; USD 120,000 - 150,000; Full time

Job summary

An established industry player is seeking an Assistant Director of Physical Plant to support campus operations and maintenance. This pivotal role involves overseeing building maintenance, grounds care, and custodial services while ensuring compliance with regulations. The ideal candidate will have extensive experience in facilities management, a strong background in construction or engineering, and excellent organizational skills. This dynamic position offers the opportunity to lead strategic initiatives that align with the institution's mission and vision, making a significant impact on the campus environment for students, faculty, and staff. Join a forward-thinking team dedicated to creating a safe and well-maintained campus.

Benefits

Comprehensive total rewards program

Competitive pay

Health benefits

Professional development opportunities

Qualifications

• 10+ years of experience in facilities management and operations.
• Bachelor's degree in Engineering, Architecture, or related field required.
• Strong organizational skills and ability to manage multiple projects.

Responsibilities

• Oversee campus operations, building maintenance, and grounds care.
• Assist in strategic planning and budget generation for facilities.
• Ensure compliance with safety and environmental regulations.

Skills

Facility Management

Project Management

Budgeting

Construction Knowledge

Preventative Maintenance

Organizational Skills

Compliance Knowledge

Multi-tasking

Education

Bachelor's degree in Engineering

Bachelor's degree in Architecture

Bachelor's degree in Construction Management

Bachelor's degree in Facilities Management

Tools

Computerized Maintenance Management Systems (CMMS)

Google Workspace

Microsoft Office

Job description

The Assistant Director of Physical Plant supports the Director of Physical Plant in ensuring a safe, well-maintained, and future-focused campus environment for students, faculty, and staff. In the Director’s absence, the Assistant Director assumes a leadership role in directing and managing the Physical Plant Department. This position plays a key role in overseeing campus operations, building maintenance, grounds care, custodial services, and supporting strategic initiatives that align with the school’s mission and long-term vision. Primary responsibilities include, but are not limited to:

Strategic & Operational Support

• Assists the Director of Physical Plant in executing Campus Master Planning, Strategic Planning, Facility Events Coordination, Financial Analysis, Budgeting, Capital and Operational Projects, and Regulatory Compliance.
• Serves as a primary point of contact for Physical Plant, addressing major facility-related requests and evaluating needs across various school departments and constituencies.
• Assists the Director of Physical Plant in overseeing new construction, major renovations, and infrastructure/civil projects.
• Estimates, bids, coordinates, and oversees Capital Budget, Operational, and Transitional Projects, ensuring effective cost control.

Capital Planning

• As directed, complete evaluation and renewal projection of campus property, plant, and equipment to ensure integrity of campus operations.
• Assist school leadership with developing and incorporating educational and athletic advancement initiatives into long-range planning as pertains to the physical updates of campus.

Operational Oversight

• Responsible for oversight of operating divisions and direct division supervisors as assigned by Director.
• Budget generation, forecasting, and variance reporting for division(s).
• Ensure applicable legislative compliance relevant to the division, which may include DLNR, DOH, DOT, EPA, HIOSH, or other AHJ administrative rules.
• Ensure operational division(s) preparedness in response to emergency events.

Department Administrative Planning

• Engage with other campus leaders to review organizational strategic goals and offer relevant feedback pertaining to Physical Plant’s areas of expertise.
• In conjunction with the Director, conduct risk assessments of departmental operations and physical spaces, making recommendations for mitigation strategies.

Position Details:

• Work Year: 12 Months
• Work Hours: Monday – Friday, 7:30 AM - 4:00 PM, After hours and weekend work as needed, Schedule may vary based on operational needs
• Minimum of Salary Range*: $120,000 - Compensation is commensurate with qualifications.

*Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate, if displayed, is the starting salary for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.

Minimum Qualifications:

• Bachelor’s degree in Engineering, Architecture, Construction Management, Facilities Management, or a related field, or equivalent combination of education, experience, and training.
• Ten (10) years of relevant experience in facilities management, operations, or a related field.
• Background in construction, architecture, and/or engineering preferred.
• Understanding of built environment elements, including nomenclature, common implementations, and industry-standard installation and maintenance practices.
• Experience with building systems, including but not limited to fire, climate controls, lighting, and plant sequence of operations.
• Experience with operations and maintenance in a varied multi-building setting.
• Experience developing predictive and preventative maintenance programming.
• Experience with transportation and vehicle fleet management.
• Extensive experience in the operation and maintenance of multiple small and large facilities.
• Hands-on knowledge of campus facilities, including mechanical and electrical systems.
• Proficiency in estimating, bidding, and managing multiple projects within set time constraints.
• Experience with Computerized Maintenance Management Systems (CMMS).
• Proficient with office technologies, including Google Workspace (Gmail, Google Drive, Calendar, Forms) and Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with facilities management software, CMMS, and other relevant platforms.
• Exceptional organizational skills, detail-oriented, and accurate in work execution.
• Ability to multitask and manage competing priorities effectively.
• Committed to compliance with all applicable laws and regulations, including safety and environmental guidelines.
• Experience with design development, construction procurement, and construction administration.