ASSISTANT DIRECTOR Pardee School of Global Studies

Boston University; Boston (MA); On-site; USD 150,000 - 200,000; Full time

Job summary

An established industry player in higher education is seeking a dedicated administrative professional to support the Director of a prominent academic center focused on Latin America. This role involves managing a variety of events, overseeing budgets, and maintaining effective communication with faculty and students. The ideal candidate will bring extensive experience in university administration, exceptional organizational skills, and a passion for fostering academic excellence. Join a vibrant community dedicated to advancing knowledge and supporting scholars from diverse backgrounds. This is a fantastic opportunity to make a significant impact in a dynamic educational environment.

Qualifications

• 5-8 years of management experience in university administration required.
• Strong financial planning and communication skills are essential.

Responsibilities

• Oversee the operational budget and manage event-related tasks.
• Assist in grant applications and maintain sponsored programs.

Skills

University Administration

Personnel Management

Financial Planning

Project Development

Communication Skills

Organizational Skills

MS Office

Education

Bachelor's Degree in Related Field

Master's Degree

Tools

Windows

Macintosh

MS Office

Job description

This position provides administrative support to the Director of the Pardee School Center of Latin America. The successful candidate will manage, advertise, and schedule a broad range of center events, workshops, symposia, conferences, etc. They will oversee the center's operational budget and prepare and maintain a variety of reports and correspondence, including filing financial reports. They will maintain the Center's website and coordinate the use of social media, as well as hire and supervise student workers and contractors as required. Management of the Graduate Certificate in Latin Studies; increasing our programs for visiting scholars/visiting researchers. Interact with students, student organizations, faculty, staff, and other parties as a source of information. They will also manage the Director's calendar and prioritize tasks and other duties for the Director.

Responsibilities:

1. Oversee the center's operational budget and prepare and maintain a variety of reports and correspondence, including the annual budget together with the Pardee Executive Director Finance & Administration; work with A/P and other offices to pay invoices and bills; process financial transaction reports.
2. Coordinate all event-related tasks, including room reservations, setup, cleanup, speaker travel arrangements, post-event dinners, reimbursement of speakers' out-of-pocket expenses, etc.

Communication:

• Maintain and provide weekly updates to the Center's website, including weekly reports on faculty and student activities related to Latin America studies; coordinate use of and provide weekly updates on other social media; communicate and coordinate with BU faculty and student organizations oriented to Latin Americans; coordinate planning of joint events with the center-linked students.

Administration:

• Assist the director in the preparation and submission of grant applications; manage and increase our programs for visiting scholars/visiting researchers; maintain all sponsored programs.
• Interact with students, student organizations, faculty, staff, and other parties as a source of information.

Academic Support:

• Support for undergraduate major, grad degree, and certificate in Latin America studies.
• Work with Pardee Student Services and Career Services Offices to ensure quality of the Latin American offering and visibility.
• Update each semester of Latin Studies-related course lists and academic aspects of Latin America Studies at Pardee; distribution of said lists to relevant faculty and departments; inform departments and Center-linked students of Latin-related courses offered each semester.

Required Skills:

• Bachelor's degree in related field; Master's degree a plus.
• Minimum 5-8 years of progressively responsible management experience, preferably in university administration.

Additional Qualifications and Skills:

• Experience in university administration, personnel management, and HR.
• Experience in strategic planning, program and project development, and building partnerships and networks. Familiarity with African Studies a plus.
• Strong financial and budget planning background. Fundraising or donor canvassing a plus.
• Experience with sourcing and/or managing grants.
• Excellent problem-solving, communication, supervisory, and organizational skills.
• Excellent interpersonal skills and ability to communicate effectively with all levels of the University and external organizations.
• Ability to handle and prioritize multiple projects, balance conflicting priorities, and handle confidential information appropriately.
• Windows or Macintosh and MS Office experience required.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor._