Assistant Director of Systems & Analytics (Office of the Registrar)

New Jersey Institute of Technology; Deck (NY); On-site; USD 72,000 - 134,000; Full time

Job summary

The New Jersey Institute of Technology seeks an Assistant Director for Information Systems and Analytics within the Office of the Registrar to oversee technical operations and data integrity for student records. You will modernize registrar processes, develop BI dashboards, and ensure FERPA compliance while working with university IT and academic leaders.

Responsibilities include ERP migration support, data analytics, UAT, and staff training, with occasional evenings/weekends to support

Qualifications

• Bachelor’s degree in Computer Science, Business Information Systems, or related technical field.
• Proficiency in SQL and at least three years of experience with the Microsoft Office Suite for advanced data reporting.
• Minimum of one year in a Registrar’s office or higher education environment with primary SIS support.
• Demonstrated ability to manage multiple competing priorities and meet deadlines.
• Ability to work evenings and weekends as required for system deployments or campus events.

Responsibilities

• ERP Implementation & System Modernization: Support conversion to new student ERP; assist with data mapping, testing, and business process documentation.
• System Enhancements: Develop and test web-based enhancements and automated workflows for student and faculty experiences.
• Change Management: Identify opportunities to modernize scheduling, registration, and graduation services via ERP capabilities.
• Analytics & BI: Build and maintain dashboards using Snowflake, MicroStrategy, and other BI tools for data-driven decisions.
• Advanced Querying & UAT: Use SQL for ad-hoc reporting and design test cases for system upgrades and ERP rollout.
• Security Management: Support access control and FERPA compliance for student information systems.

Skills

SQL

MS Office

Registrar SIS support

Education

Bachelor's degree in Computer Science or related technical field

Master’s degree (preferred)

Tools

Snowflake

MicroStrategy

Job description

Title

Assistant Director of Systems & Analytics (Office of the Registrar)

Reports To

Director, Information Systems & Analytics

Position Summary

The Assistant Director for Information Systems and Analytics supports the technical operations of the Office of the Registrar under the direction of the Director of Information Systems and Analytics. This role assists in maintaining the integrity of student data, supports the modernization of Registrar business processes, and serves as a technical resource for staff, faculty, and students. The Assistant Director works collaboratively with the Director, University Information Systems, Academic Departments, and the Office of the Provost to implement technology solutions and support ongoing system operations.

Essential Functions

• ERP Implementation & System Modernization Support
  • Assist with ERP Migration: Support the transition to the new student ERP by assisting with data mapping, testing, and business process documentation in coordination with the Director and University Information Systems.
  • System Enhancements: Develop, test, and implement web-based enhancements, including online forms and automated workflows, to improve the student and faculty experience.
  • Change Management Support: Assist in identifying opportunities to modernize scheduling, registration, and graduation services through the new ERP’s capabilities under the direction of the Director.
• Data Analytics, Reporting & Quality Assurance
  • Analytics & BI: Serve as a technical resource on student data. Build and maintain operational dashboards using Snowflake, MicroStrategy, and other BI tools to support data-driven decision-making.
  • Advanced Querying: Utilize SQL to query complex student databases, providing ad-hoc analysis and recurring reports for university stakeholders.
  • User Acceptance Testing (UAT): Design and execute test cases and scenarios for system upgrades, patches, and ERP rollout activities to ensure data accuracy and system reliability.
  • Security Management: Assist with access control and security permissions for student information systems to support FERPA compliance and data integrity.
• Business Process Optimization & Operations
  • Technology Planning Support: Assist the Director and Registrar in assessing departmental technology needs and supporting short-term and long-term technology priorities.
  • Process Analysis: Perform business process analyses to identify bottlenecks; document and implement technical solutions that streamline Registrar operations.
  • Lifecycle Communication: Design, build, and maintain student outreach campaigns within the CRM/BRM system to ensure proactive engagement throughout the student record lifecycle.
• Training & User Support
  • End-User Support: Provide troubleshooting and support for Registrar staff and the broader campus community.
  • Educational Documentation: Create and publish user guides, training manuals, and "how-to" documentation for students, faculty, and staff.
  • Staff Training: Conduct training sessions on various software applications, ensuring staff are updated on system releases, patches, and new ERP functionalities.

Additional Functions

• Serve on internal committees as a representative of the Registrar’s Office as assigned.
• Assist with the creation and updating of content on Registrar websites, web forms, and related communications as directed.
• Be available to work evenings and weekends, as needed, to support system deployments, campus events, peak operational periods, and unexpected operational or technical emergencies requiring immediate attention or response.
• Contribute to the success of the Office of the Registrar by assisting with all other functions as assigned.

Pre-Requisite Qualifications

• Education: Bachelor’s degree in Computer Science, Business Information Systems, or a related technical field.
• Technical Expertise: Proficiency in SQL (Structured Query Language) and at least three years of experience with the Microsoft Office Suite for advanced data reporting.
• Relevant Experience: Minimum of one year in a Registrar’s office or a higher education environment with primary responsibility for Student Information System (SIS) support.
• Project Management: Demonstrated ability to manage multiple competing priorities and meet deadlines in a proactive manner.
• Availability: Ability to work evenings and weekends as required for system deployments or campus events.

Department

• Registrar

Preferred Qualifications

• Experience with Ellucian Banner, Colleague, or a similar student ERP. Recent exposure to a major system migration or upgrade project is highly desirable.
• Advanced Degree: Master’s degree in a relevant field.
• Data Tools: Experience with Snowflake, MicroStrategy, or advanced CRM platforms.

At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Union

Professional Staff Association (PSA)

Range

Professional Staff -25

Compensation

$71,938.82 - $134,163.00

NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items. To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: https://hr.njit.edu/health-benefits.

Flsa

Exempt

Time Type

Full time

Pay Rate

Salary

Additional Information

As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.

Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, 5th Floor, University Heights, Newark, NJ 07102 or call [phone]. If you have questions, please email the Human Resources Department at [e-mail].

NJIT is an E-Verify employer and uses E-Verify to confirm work authorization of each new hire.