Assistant Director of Student Activities

Assistant Director of Student Activities; Johnson (VT); On-site; USD 32,000 - 33,000; Full time

Job summary

Vermont State University seeks an Assistant Director of Student Activities to plan, implement, and evaluate a diverse set of co-curricular programs that support student life. The role includes policy development, budgeting, and advising student organizations across campus.

Responsibilities include recruiting and training student leaders, coordinating with Student Government, and promoting inclusive, accessible programming for all students across Vermont state campuses.

Qualifications

• Bachelor’s degree required.
• 2–3 years relevant experience required.
• Master’s degree with 3–5 years preferred.

Responsibilities

• Plan and manage co-curricular programs and budgets.
• Promote diversity, inclusion, and leadership development.
• Supervise student leaders and coordinate with Student Government.
• Advise student organizations and coordinate events with vendors.

Skills

Interpersonal skills

Supervisory skills

Organizational skills

Communication skills

Problem-solving

Education

Bachelor’s degree

Master’s degree

Tools

Colleague

Slate

Microsoft Office

Perceptive Content

Job description

ESSENTIAL DUTIES & RESPONSIBILITIES• Plan, implement, administer, coordinate, monitor, and evaluate in the development andimplementation of a vibrant and diverse set of co-curricular programs that support andenhance student life at the University, including operating policies and procedures.• Facilitate and promote student advocacy, diversity, involvement, and inclusivity indeveloping and mentoring student leaders to ensure accessibility and equity of opportunitiesfor all students.• Recruit, train, supervise, and support student leaders in accessible, equitable, and culturallysensitive ways. Promote student leadership development opportunities.• Plan, in collaboration with appropriate Student Government officers, the allocation ofStudent Activity Fees, and administer the program operating budget. Supervise theprocessing of cash receipts from student activities.• Support appropriate student groups to facilitate the planning and implementation of a widevariety of social and recreational programs for students including location-specific traditions.• Advise local student governance organizations. Oversee the advisement of student clubs andorganizations Provide student organizations with a wide range of information and assistance.• Plan and support volunteer service opportunities for students in collaboration with outsideagencies in support of the University’s experiential learning initiatives in a diverse andequitable manner.• Provide leadership and coordination of continuous evaluation of student engagement andparticipation in events and implementing changes to initiatives as needed.• Ensure social justice practices are embedded in student organization practices by creatinghealthy, high-performing teams that ensure equitable access to resources and opportunitiesfor all, and an environment that enables individuals and groups to feel safe, respected,engaged, motivated, and valued for their contributions toward organizational and personalgoals.• Demonstrate inclusivity and provide excellent customer service in all modalities, includingin-person, telephone, e-mail, video call, live chat, texting, and the like.• Review all contracts, invoices, and purchase orders as they pertain to campus programming.• Assist with planning and implementation of the University’s new student programming suchas Orientation, Homecoming, Alumni & Family Weekend, and Commencement.Assistant Director of Student Activities: 12/15/2022pg. 2• Establish and manage room reservation policies and procedures for student organizations andstudent programs in conjunction with University administrators.• Monitor physical spaces used primarily by or for co-curricular programs to ensure thatstudents’ needs and interests are being met.• Confer regularly with the other Student Success departments and University personnel toplan, coordinate, and evaluate programs/activities/policies, exchange information, resolveproblems, and the like. Serve on various University Committees.• Deal regularly with a variety of outside entertainment agencies, vendors, and others tocoordinate events/services, negotiate contracts, and the like.• Plan and administer departmental records systems and prepare variousadministrative/management reports.• Keep abreast of current developments in higher education student activities programs,including relevant legal/liability matters, civic engagement, and diversity, equity, inclusion,and social justice.• Manage student engagement software.• Ensure accuracy of web information regarding student engagement, student organizations,student governance, and student programs.• Perform other related duties as assigned.SUPERVISION RECEIVEDDirect supervision is received by Associate Dean of Students.SUPERVISORY RESPONSIBILITYDirect supervision of Student Activities Program Coordinators and student workers.MINIMUM QUALIFICATIONSBachelor’s degree in appropriate discipline. Two to three years relevant experience, orexperience from which comparable knowledge and skills are acquired. Possession of a validdriver’s license.PREFERRED QUALIFICATIONSMaster’s degree in appropriate discipline with three to five years relevant experience.KNOWLEDGE, SKILLS, & ABILITIESKnowledge:• Understanding of the educational goals and objectives of Vermont State University includingattention to accessibility and diversity, equity, and inclusion.• Understanding of the psychological and cultural characteristics of economically andeducationally disadvantaged students, particularly in a rural setting.• Awareness of developmental, holistic, and proactive approaches to student success.• Knowledge of contracts, fiduciary responsibilities, copyright laws, and potential liabilityissues.• Familiarity with resources available through professional organizations such as ACUI,NACA, and APCA.Skills:Assistant Director of Student Activities: 12/15/2022pg. 3• Excellent interpersonal, supervisory, mentor, and communication skills.• Able to meet students where they are, ensure they feel listened to, and that they arecomfortable working with advisor to navigate challenges and concerns as they come up.• Strong organizational and problem-solving skills.• Experience with (or ability to learn) technologies such as Aviso, Colleague, Self-Service,Slate, Microsoft products, and Perceptive Content.• Proven record of accountability and follow-through with the ability to meet deadlines.Abilities:• Demonstrated ability to positively influence student skill development, such ascommunication skills, leadership skills, academic skills, technical skills, non-cognitive or‘soft’ skills, and social skills.• Demonstrated ability to foster student development in the attainment of student successgoals, such as academic purpose, sense of belonging/identity, agency, career readiness, civicreadiness, access & equity.• Demonstrated positive attitude regarding Vermont State University and a desire to improvestudent outcomes, including attention to diversity, equity, and inclusion.• Demonstrated ability to support a diverse community and promote diverse perspectives andcultures in an inclusive environment.• Ability to work effectively with a wide range of individuals within the University andcapacity to work as part of a team to collaborate and choose student success.• Ability to collaborate effectively with college personnel as well as families/guardians andexternal resources in carrying out the various coordination, liaison, and advocacy aspects ofthe job.• Ability to work some weekends and evenings to provide student support outside of normalbusiness hours.Location: Any of the five Vermont State campuses with possible travel to other campuses.This general outline illustrates the type of work which characterizes the job classification.It is not an all-encompassing statement of the specific duties, responsibilities andqualifications of individual positions assigned to the classificationScheduled Hours Weekly:37.5Budgeted Wage for this Position:$23.00 Hr to $24.50 HrExempt Status:Non-ExemptGrade:S11Job Posting Responsibilities:Unit Determination:Professional, Administrative, Technical - VSC United Professionals