Assistant Director of Sponsored Programs

State of Louisiana; Shreveport (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

State of Louisiana, through LSUS Academic Affairs, seeks an Assistant Director of Sponsored Programs to support funded campus grants, proposals, and sponsored activities. This full-time, unclassified role reports to the AVC for Sponsored Programs and collaborates with PIs, units, and external sponsors.

Responsibilities include budget burn rate oversight, expenditure support, timelines, deliverables, and coordinating student opportunities within sponsored programs.

Qualifications

• Bachelor's degree with 3 years of experience facilitating higher education programs.
• A degree may not be required if candidate has at least six years of related experience.
• Proficient with Microsoft Office Suite.

Responsibilities

• Monitor funded grant budgets and ensure timely burn rate of funds.
• Assist PIs with proper and timely expenditures.
• Ensure PIs are aware of timelines, required deliverables, and reports.
• Coordinate internships, course integration, and other student opportunities within sponsored programs.
• Assist in proposal writing and reviews.
• Assist in preparation of certification paperwork for official Centers and Institutes.
• Coordinate and monitor Sponsored Programs student appointments, faculty compensation, and budgets to meet deadlines.
• Represent Sponsored Programs at campus and community events.

Skills

Microsoft Office Suite

Education

Bachelor's degree

Master's degree

Job description

The Assistant Director of Sponsored Programs is a member of the LSUS Academic Affairs team and assists the AVC for Sponsored Programs. The ADSP performs a range of tasks supporting the facilitation of funded campus grants, production of campus proposals, and the administration of sponsored programs. THE ADSP reports to the AVC of Sponsored Programs and is a full-time, unclassified position. This summary is not intended to be a comprehensive or all-inclusive description of duties and responsibilities.

Required Qualifications:

• Bachelor's degree from an accredited university plus 3 years of experience facilitating higher education programs or closely related roles.

LSUS values skills, experience, and expertise; candidates with relevant experience in key job responsibilities are encouraged to apply. A degree is not required if the candidate meets the required years of experience specified in the job description, including at least six years of experience facilitating higher education programs or in closely related roles.

• Proficient with Microsoft Office Suite.

Preferred Qualifications:

• Master's degree from an accredited university.
• Prior experience in sponsored programs, grants administration, research administration, or a related area.
• Experience managing pre-award and/or post-award sponsored project activities in a higher education or research environment.
• Professional certification such as the Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), or Certified Financial Research Administrator (CFRA) through the Research Administrators Certification Council (RACC).
• Excellent communication skills with the ability to explain complex regulations and financial requirements to diverse audiences.
• Demonstrated ability to build collaborative relationships with principal investigators, academic units, and administrative offices.

Knowledge, Skills and Abilities:

• The position requires specialized knowledge of sponsored programs administration, sponsor regulations, and institutional policies.
• The role exercises independent professional judgment in proposal review, award management, and compliance interpretation.
• Skilled in financial analysis and budget management, with the ability to provide guidance to principal investigators and project staff on grant budget compliance and stewardship of sponsored funds.
• Strong written and oral communication skills, including the ability to prepare clear, accurate correspondence and effectively communicate complex sponsored programs requirements.
• Demonstrated ability to coordinate internships, course integration, and other student opportunities related to sponsored programs, including working with faculty and campus partners to align student activities with program and sponsor requirements.
• Ability to work independently and collaboratively within a team environment.

Core Competencies:

• Communication: Ability to adjust communication style to suit the audience/ customer/ situation.
• Collaboration: Ability to work effectively in group settings.
• Service to Customer and LSU: Ability to focus on providing positive experiences for stakeholders.
• Delivering Results: Ability to focus on achieving outcomes.
• Problem-Solving: Ability to overcome barriers to success.
• Leading Others: Ability to inspire, guide, and support individuals and teams towards achieving common goals.

Physical and Environmental Demands

Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for

Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible.

Position Duties & Responsibilities:

• Monitor funded grant budgets and ensure timely burn rate of funds.
• If needed, assist PIs with proper and timely expenditures.
• Ensure PIs are aware and on track with timelines, required deliverables, and reports.
• Coordinate internships, course integration, and other student opportunities within sponsored programs; including those within LSUS Centers, Institutes, and Museums.
• Assist in proposal writing and reviews.
• Assist in preparation of certification paperwork for official Centers and Institutes.
• Assist in facilitation of Academic Awards for Undergraduate Research Scholars.
• Assist in facilitation of the Program for Undergraduate Research and Creative Endeavors.
• Coordinate and monitor Sponsored Programs student appointments, faculty additional compensation, and supply budget expenditures to ensure all are completed before established campus and grant deadlines.
• Assist in the planning and facilitation of student-focused research events, such as the 3-Minute Thesis Competition, Fall Undergraduate Research Expo, and the Spring Regional Student Scholars' Forum.
• Assist in the planning and facilitation of faculty-focused research events, such as the bi-annual Faculty Research Showcase.
• Collaborate with Continuing Education and campus stakeholders to support the administration of sponsored program activities and ensure compliance with sponsor requirements, institutional policies, and applicable regulations.
• Work with Continuing Education to facilitate K-12 programming offered in conjunction with campus sponsored programs to ensure compliance with regulations.
• Represent Sponsored Programs and Academic Affairs at campus and community events as directed.

No Civil Service test score is required in order to be considered for this vacancy.

LSUS is an equal opportunity/affirmative action employer and encourages applications from women and minorities. For more information about LSU Shreveport go to www.lsus.edu.

LSUS is a State As a Model (SAME) employer that promotes affirmative strategies and goals for employment of individuals with disabilities.