Assistant Director of Purchasing

LSUS Continuing Education; Shreveport (LA); On-site; USD 70,000 - 90,000; Full time

Job summary

LSUS Continuing Education is seeking an Assistant Director of Purchasing to coordinate daily activities of the LSUS Purchasing Department and support contract review, construction projects, and PO processes. The role includes developing training through the University's LMS and collaborating with the Director on training sessions as needed.

The position emphasizes procurement law, vendor management, and strategic sourcing while maintaining compliance with state rules.

Qualifications

• Bachelor's degree in a related field is required or equivalent experience.
• 2 years of public procurement, contracting, or related work experience.
• Proficiency with Microsoft Office Suite is essential.

Responsibilities

• Review procurement laws and apply them to purchases of all commodities.
• Issue purchase orders and bids, evaluating quotes and terms to ensure compliance.
• Prepare and deliver training on commodities to various departments.
• Lead bid processes including RFQs and public works under Title 38.

Skills

Public procurement experience

Microsoft Office

Education

Bachelor's degree in Business Administration, Accounting, Auditing, Legal, or a related field

Tools

Workday

Job description

About This Job

The Assistant Director of Purchasing is a full-time, 12-month position reporting to the Director of Purchasing. The Assistant Director works as a member of the purchasing/procurement/inventory team responsible for coordinating day-to-day activities of the LSUS Purchasing Department, including contract preparation and review, construction/renovation projects, and purchase order processes. In addition to day-to-day purchasing tasks the Assistant Director will be responsible for developing training through the University's Learning Management System and working with the Director of Purchasing to update and perform training sessions as needed by the University. This summary is not intended to be a comprehensive or all-inclusive description of duties and responsibilities.

Minimum Qualifications

Required Qualifications

• Bachelor's degree in Business Administration, Accounting, Auditing, Legal, or a related field.
• 2 years experience in public procurement, legal, administrative project management, contract negotiation, auditing, accounting, training, or business related field.
• Proficient with Microsoft Office Suite.

LSUS values skills, experience and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required if the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

• Previous university experience or experience with a state agency employer
• 1-2 years of previous management experience
• Experience with Workday
• Excellent project management and organizational skills
• Strong communication and interpersonal skills, with the ability to build rapport with individuals at all levels
• Ability to work independently and manage multiple priorities
• Online Learning Management experience or experience in developing learning courses/training
• Knowledge of Louisiana State/University Procurement Procedures
• Knowledge of Title 38 Public Works Procedures
• Contract negotiation

Job Specification

Core Competencies

• Creativity: Ability to apply creative solutions for University training.
• Communication: Ability to adjust communication style to suit the audience/customer/situation.
• Collaboration: Ability to work effectively with multiple departments and a wide variety of commodities.
• Evaluation: Ability to evaluate and suggest procurement solutions within the confines of law to better serve the needs of the University.
• Problem-Solving Skills: Able to evaluate different procurements, contracts and terms and conditions based upon procurement rules and procedures.

Physical And Environmental Demands

Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work when it requires walking or standing to a significant degree; or when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls even though the weight of those materials is negligible.

Job Duties And Other Information

• Responsible for reviewing procurement laws and applying to purchase of all commodities, including LAC 34:XIII & State Procurement laws.
• Perform all duties necessary to issue purchase orders, including bids, evaluation of quotes, terms and conditions to ensure all procurement rules are followed.
• Prepare training for various departments concerning commodities specific to department.
• Put out items for bid including Requests for Quotes, Requests for Responses and Public Works projects subject to Title 38.
• Provide training at New Hire Orientation for purchasing and property procedures.
• Perform presentations for different campus events.
• Meet with departments to discuss strategic sourcing and procurement options prior to receiving requisitions.
• Assist in maintaining records and database for the Purchasing department.
• Serve as Director in the absence of the Director.
• Other duties and special projects as assigned.

No Civil Service test score is required in order to be considered for this vacancy.

For Additional Information Concerning This Job Posting Contact

Jennifer Isaac

LSUS Department of Human Resource Management

Room 108 Administration Building, LSUS

[phone]

LSUS is an equal opportunity/affirmative action employer and encourages applications from women and minorities. For more information about LSU Shreveport go to www.lsus.edu

LSUS is a State As a Model (SAME) employer that promotes affirmative strategies and goals for employment of individuals with disabilities.