Assistant Director of Post-Award Research Administration

Penn State University; University Park (TX); On-site; USD 86,000 - 130,000; Full time

Job summary

A leading university is seeking an energetic Assistant Director of Post-Award Research Administrator to oversee research administration. Key responsibilities include managing post-award activities, supporting faculty, and ensuring compliance with regulations. This role requires extensive experience in research administration, supervisory skills, and the ability to foster partnerships across units.

Benefits

Generous 75% tuition discount for employees and their families

Comprehensive medical, dental, and vision coverage

Robust retirement plans

Substantial paid time off including holidays and vacation

Qualifications

• Over 8 years relevant experience including 3 years in a supervisory role.
• Strong background in research administration and compliance.

Responsibilities

• Oversee post-award research administration team and workflow.
• Monitor deadlines and interpret sponsor guidelines.

Skills

Supervisory experience

Research administration

Compliance monitoring

Education

Bachelor's Degree

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The College of Agricultural Sciences seeks to hire an energetic and experienced Assistant Director of Post-Award Research Administrator in the Office for Research and Graduate Education.

The Proposal and Award Manager for Post-Award pursues, administers, and conducts sponsored programs; reviews awards for items specific to the faculty, department, and college/unit; informs faculty and college personnel of special contractual requirements; ensures compliance with university guidelines; and provides training to personnel on topics that cover the breadth of research administration.

• Oversee the post-award research administration team; oversee workflow and assign priorities; establish best practices; ensure quality service is provided to research teams, support staff, and faculty within a research area.

• Monitor deadlines, interpret sponsor guidelines, resolve complex award issues, consult faculty on non-routine award activities including subawards, multi-disciplinary awards, cost shares, and special requirements; exercise signature authority to approve and submit post-award related items.

• Develop a collaborative partnership with the research unit; engage faculty and managers to provide recommendations to improve proposal success rate and award management effectiveness.

• Serve as a liaison between the research unit and University research administration offices including Office of Sponsored Programs, Office of Research Protection, Office of Technology Transfer and other central units.

• Ensure compliance with University, government, and sponsor regulations; monitor, interpret, and disseminate policy changes that impact research administration practices.

• Develop tools, forms, documentation, and operating procedures to ensure service standards are met; resolve issues and implement solutions; initiate process improvements to address systemic roadblocks.

• Contribute new research administration models, practices, and ideas to the larger University research community; participate in projects and committees with the aim of promoting the reach and impact of University research activities.

• Hire, train, mentor, and train others; provide feedback and development opportunities.

• Serve as a subject matter expert in a specific research administration area; provide consultation in guidance within the unit and across the research administration community in area of expertise.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelor's Degree 8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $86,300.00 - $129,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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