Assistant Director of Operations

Arizona State University; Mesa (AZ); On-site; USD 78,000 - 117,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance and disability programs

Sick leave and holidays

Tuition reduction for employee and the

State and optional retirement plans

Access to recreation and cultural活動

Job summary

Arizona State University seeks an Assistant Director of Business Operations to lead across business administration, HR, procurement, and organizational operations. The role requires a Bachelor's degree and 5 years of relevant experience with 2 years in management, and it is funded by DoD.

Responsibilities include coordinating high-priority activities, producing reports, and improving processes while ensuring adherence to university policies and procedures.

Qualifications

• Bachelor's degree and five (5) years of experience including two (2) years managerial experience; OR equivalent combination.
• Strong organizational, analytical, communication, and problem-solving skills.

Responsibilities

• Oversee business operations and executive administrative staff.
• Coordinate HR activities, recruitment, onboarding, and personnel administration.
• Provide procurement oversight and support organizational purchasing.
• Review account balances and funding for procurement and planning.
• Generate operational reports and management materials.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Leadership

Communication

Analytical thinking

Problem-solving

Management experience

Education

Bachelor's degree

Job description

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Position Salary Range: $78,000 - $116,900 per year; DOE

The Assistant Director of Business Operations provides strategic and operational leadership across business administration, human resources, procurement, and organizational operations. This position supports the development and implementation of effective administrative processes, strengthens operational controls, and ensures business activities are conducted in accordance with university policies, procedures, and applicable requirements.

The position works closely with organizational leadership, university administrative offices, and internal stakeholders to coordinate business operations, support workforce needs, facilitate procurement and administrative activities, and promote efficient and sustainable organizational practices. The position requires strong organizational, analytical, communication, and problem-solving skills, as well as the ability to manage multiple priorities in a complex university environment.

This position is funded by DoD and requires candidates to meet the definition of US person as defined in as defined by 22 C.F.R. § 120.62 and 15 C.F.R. § 772.1.

Business Operations and Administration

• Manage and coordinate multiple high-priority administrative and operational activities.
• Provide senior-level administrative and operational support, including scheduling, meeting coordination, preparation of background materials, and general administrative coordination.
• Generate and maintain operational reports, presentations, and management materials.
• Identify opportunities to improve administrative processes, efficiency, communication, and organizational effectiveness.

Procurement and Business Services

• Provide oversight and direction to the Procurement Coordinator in support of organizational purchasing and procurement activities.
• Assist with the preparation, review, and submission of procurement requests and related documentation.
• Support appropriate stewardship of organizational resources through effective procurement and business practices.

Human Resources

Serve as HR Liaison by partnering with the Knowledge Enterprise People Operations team to ensure consistent application of policies, practices, and procedures.

• Coordinate and support human resources activities managed by People Operations, including recruitment, position management, hiring, onboarding, employee changes, and personnel administration.
• Coordinate recruitment activities managed by People Operations, including position postings, interview scheduling, hiring documentation, onboarding, and access requests.
• Identify opportunities to review HR processes and the overall employee experience.

Financial and Account Coordination

• Review account balances and available funding to support procurement activities, operational planning, and resource coordination.
• Monitor business transactions and administrative activities for completeness and appropriate documentation.
• Support appropriate stewardship of organizational resources by ensuring business and procurement activities follow established university policies and procedures.

Strategic and Organizational Operations

• Serve as a liaison with centralized university offices and other administrative partners to facilitate effective resolution of operational, HR, procurement, and administrative matters.
• Supervise business operations, and executive administrative staff
• Oversee event planning and coordination
• Schedule Building Tours

Desired Qualifications:

• Experience working within a large university or other complex public-sector organization.
• Professional certification in program management, business operations, human resources, or a related discipline.
• Experience overseeing or providing direction to administrative staff.
• Experience with university procurement, contracting, travel, or business processes.
• Experience reviewing account information and financial data to support operational planning and procurement activities.
• Experience developing and implementing administrative processes and internal controls.
• Experience preparing operational reports and management information.
• Demonstrated ability to lead process improvement and organizational change initiatives.
• Experience working collaboratively with senior leadership and centralized university administrative offices.
• Broad knowledge of university administrative operations, policies, and procedures.
• Experience in business operations, administration, human resources, procurement, or a related area.
• Demonstrated experience coordinating complex administrative and operational activities.
• Experience supporting procurement, purchasing, or business services within a complex organization.
• Experience coordinating or supporting human resources activities.
• Knowledge of policies, procedures, and regulatory requirements applicable to higher education or similarly complex organizations.
• Strong organizational, analytical, communication, and problem-solving skills.
• Demonstrated ability to work independently, exercise sound judgment, and manage competing priorities.
• Climate-controlled office setting subject to extended periods of being in a stationary position.
• Regular use of a computer and other office productivity equipment, such as a calculator, copy machine, and printer.

Department Statement:

Each year since 2016, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eleven years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.

At SWAPHub, we are dedicated to building an inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

Working at ASU has additional perks and outstanding benefits, which include

• health, dental, and vision insurance plans
• life insurance and disability programs
• sick leave and holidays
• ASU/UA/NAU tuition reduction for the employee and qualified family members
• state and optional retirement plans
• access to ASU recreation and cultural activities
• and more.

To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASUCompensation Estimator

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Arizona State University

Recognized by U.S. News & World Report as the country's most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.