Assistant Director of Admissions

University of the Pacific; Stockton (CA); On-site; USD 70,000 - 73,000; Full time

Job summary

University of the Pacific is seeking an Assistant Director of Admissions to oversee daily admissions and recruitment activities. You will counsel prospective students, manage communications, and coordinate on-campus and virtual events to strengthen the law school's brand.

The role requires a Bachelor's degree plus a year in higher education, strong communication skills, and the ability to work across departments. Travel and diversity-focused collaboration are part of the job.

Qualifications

• Bachelor's Degree and equivalent of one year of employment at an institution of higher education.
• A current driver's license.
• Experience in a university law school admissions department, counseling role, or student services department preferred.
• Strong verbal and written communication skills.
• Ability to explain new information and teach new skills to other employees.
• Detail-oriented, patient, collaborative, efficient, and able to work as part of a team and independently.

Responsibilities

• Counsel prospective students and applicants via phone, email, and in person about admissions requirements and processes.
• Create and manage external communications including emails, marketing materials, event programs, and newsletters.
• Plan, prepare, and host on-campus and virtual admissions events for prospects and admitted students.
• Recruit for JD admissions and participate in campus recruiting activities to promote the law school.
• Assist in marketing collateral creation and dissemination of event information.
• Fine-tune recruiting targets and reporting using admissions databases and tools.
• Counsel applicants on the application process and status.

Skills

Verbal communication

Written communication

Diversity & inclusion

Public speaking

Organization

Data analysis

Collaboration

Time management

Travel willingness

Technology literacy

Customer service

Teamwork

Independence

Education

Bachelor's Degree

Higher education experience

Tools

LSAC Unite

University Banner

Constant Contact

Mailchimp

Wufoo

Job description

Primary Purpose

The Assistant Director of Admissions position reports to the Associate Dean of Admissions (Dean of Admissions) (with dotted line reporting to the Directors), ensuring the timely and efficient oversight of the daily admissions and recruitment activities are completed

Essential Functions

Recruitment and Prospect/Applicant Support

• Key admissions team member to counsel and correspond with prospective students and applicants on the admissions requirements and process via phone, email, and in person.
• Under direction of the Associate Dean and Directors, create and manage external communications including emails, marketing communications, event programs, and newsletters for prospective, applicants and admitted students.
• Collaborate with the Associate Dean and the Directors to plan, prepare, and host on-campus and virtual admissions events for prospects, applicants, and admitted candidates.
• Participate in local education coalition, pipeline, and pathway meetings and recruitment events/activities in the state, region and national stage, and other programs as assigned.
• Manage mailing and electronic mailing of all recruitment materials for scheduled events for the admissions office during the recruitment cycle.
• The office currently only uses minimal social media platforms. But in the event social media use increases, the Assistant Director would provide oversight and direction for managing department social media platforms and dissemination of event information on relevant social media platforms.
• Recruit for JD admissions; participate in campus recruiting activities such as presentations, career fairs, graduate and professional school fairs, law fairs, panels, conferences and other platforms as needed to enhance the law school's brand and reputation.
• Support creation of marketing collateral materials and pieces under the direction of the Associate Dean and Directors.
• Explore the opportunities present in the admissions database to fine tune recruiting targets and reporting, especially as it relates to the prospect and applicant pools using existing technology tools and creative thinking under direction of the Associate Dean and Directors.
• Counsel prospective applicants regarding McGeorge programs and the application process.

Office Management and Support

• Develop and implement efficient office procedures and policies.
• Organize office workflow and procedures and support business office needs, including pro card reconciliation support, and update internal office forms throughout the admissions cycle.
• Oversee office organization, office layout, and procurement of office equipment.
• Provide daily guidance and support in maintaining the main Admissions email inbox, web inquiries, and webpage updates in a timely manner.
• Counsel applicants to complete application and communicate with them regarding missing or incomplete documents as needed.
• Oversee campus work order requests, technology support requests, and EMS reservations for campus activities.
• Perform complex compilation and tracking of information and materials received from many sources, perform data analysis, follow oral and written instructions, work independently well, and work under pressure, at times, to meet pressing deadlines.
• Answer phones as needed.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications

• Bachelor's Degree and equivalent of one year of employment at an institution of higher education.
• A current driver's license.

Preferred Qualifications

• Travel experience (air, train, rental car, etc).
• Experience in a university law school admissions department, counseling role, or student services department.
• Effective verbal and written communication skills
• Ability to explain new information and teach new skills to other employees.
• Ability to deliver non-favorable responses to a prospective student..
• Ability to review applicant files and provide pertinent information in a summary is essential.
• Must be detailed oriented, patient, collaborative, efficient, and work well as a part of a team and independently within the department and across the McGeorge and University of the Pacific communities.
• Must conduct oneself with a positive attitude, professionalism, and proven ability to work successfully with diverse populations.
• Advanced skills in Word Suite, including Word, Excel, Access, and PowerPoint are preferred.
• Have familiarity to run admissions reports and organize and retrieve data from LSAC Unite, University Banner, Constant Contact, Mailchimp, Wufoo, etc.
• Possess the ability to access and retrieve information from databases for recordkeeping purposes, creating and managing reports, and troubleshoot and implement technology issues with databases to manage data information, flow, and integrity.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hiring Range: $70,304 - $73,408 We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement: All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.