Assistant Director, Kids on Campus

Santa Clara University; Santa Clara (CA); On-site; USD 85,000 - 102,000; Full time

Job summary

Santa Clara University is seeking an Assistant Director for Kids on Campus to oversee daily operations and support a quality early childhood program. This full-time, twelve-month role partners with the Director and teaching staff to implement an engaging educational experience for SCU faculty, students, and staff.

The position requires supervising staff, handling administrative tasks, maintaining records, and coordinating admissions and enrollment activities while upholding licensing and safety

Qualifications

• Fingerprints/child abuse clearance required by CA licensing.
• TB test within the last year and physical examination.
• Ability to maintain confidentiality of records and information.
• Knowledge of child development and play-based education preferred.

Responsibilities

• Collaborate in a team teaching environment with administrators, teachers and student workers.
• Assist with administrative, supervisory and operational duties for a high-quality program.
• Manage data including financial, board, employee, and administrative records.
• Create and coordinate various administrative systems and workflows.
• Hire, train, supervise, schedule and maintain confidential files of student staff.
• Communicate professionally with families, teachers, and administrators.

Skills

Communication

Office software

English proficiency

Education

Early childhood coursework

Job description

Position Title: Assistant Director, Kids on Campus

Position Type: Regular

Hiring Range: $85,400 to $102,487/annual; Compensation will be based on education, experience, skills relevant to the role and internal equity.

Pay Frequency: Annual

Position Purpose

The Assistant Director is full-time twelve-month position that requires working with the Director and Teachers to plan and implement an appropriate educational program. The Assistant Director assists the Director in daily administrative tasks to ensure the smooth operation of Kids on Campus and to provide excellent services to faculty, students, and staff of SCU. Responsibilities include administering operations, promoting organizational goals, and building community relationships. The Assistant Director works with others in the community to support the KOC Mission and Vision.

Essential Duties And Responsibilities

• Collaborate in a team teaching situation that includes administration, teachers, assistant teachers, and student workers.
• Assist with administrative, supervisory, and operational duties necessary to maintain a quality early childhood program.
• Work with all aspects of the organization’s data management including: financial, board, employee, and administrative.
• Create and coordinate a variety of administrative systems.
• Hire, train, supervise, schedule and maintain confidential files of SCU student staff.
• Communicate with families, teachers, and administrators regularly and in a professional manner.

Specific Duties

• Organizational
• Assist in maintaining and updating the program enrollment database.
• Assist in the admissions process for students and families.
• Establish and maintain good communication with the SCU community, KOC staff, and families.
• Help to maintain the KOC environment and ensure healthy and safe conditions of the facility, grounds and equipment.
• Respond to KOC office phone and email inquiries.
• Performs routine computer tasks.
• Maintains confidential files of KOC children and SCU student staff.
• Prepare tuition deposits and payment requests.
• Collect and maintain records of tuition and fees.
• Performs other administrative support duties as assigned by the KOC Director.
• Update and create correspondence, record financial information, organize documents in the KOC data base.
• Compose and prepare correspondence, reports, and memoranda.
• Team Involvement
• Communicate and work cooperatively and respectfully with all team-members.
• Assist as needed in the process of hiring new KOC team-members.
• Participate in the training, mentoring, supervision, and assessment of assistant teachers.
• Strive for classroom practices that are consistent with the KOC program philosophy.
• Organize staff schedules and duties and monitor time sheets.
• Assist and support the KOC teaching staff and provide classroom supervision when needed.
• Maintain and organize faculty area, kitchen, and storage room operation and supplies.
• Organize, prepare and supervise snack distribution.
• Inform KOC Director of any special needs or problems concerning the program.
• Participate in opportunities for professional growth and development.
• Support the professional growth of teachers.
• Help to plan and participate in all KOC meetings and functions.
• Support parent education and school/family partnerships.
• Support all KOC policies.
• Establish and maintain good communication with staff and families.
• Administrative Practice
• Provide for the safety and well being of all children.
• Coordinate responsibilities with teachers to develop consistent programing between classes.
• Maintain accurate and complete student records as required by laws, policies, and administrative regulations.
• Assist in complying with state licensing guidelines and maintaining Community Care.
• Licensing records.
• Establish and maintain effective communication with staff and families using diplomacy and sensitivity.
• Assist in the planning and implementation of KOC events.
• Assist in marketing KOC events to campus community.
• Other duties as assigned.

Provides Work Direction: Trains, supervises, and schedules student staff and substitute teachers.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

• Fingerprint/child abuse clearance through California state licensing.
• Current (within the last year) negative T.B. test and physical examination.

Knowledge

Candidate must have an understanding of child development and a constructivist/play-based approach to education for young children.

Skills

• Excellent verbal and written communication skills
• Computer skills and knowledge of modern office methods and procedures

Abilities

• Advanced knowledge of English word usage, spelling, grammar, and punctuation
• Perform secretarial, administrative and clerical duties with accuracy and professionalism

Education

• Child Development or Early Childhood course work, 12 units minimum, in each of the following four areas: child development, curriculum, child/family and community and infant/toddler development required.

Work Experience

• Three years teaching experience in a day care facility required.

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• Must be able to move with agility over and under children and objects or get down to child’s level by kneeling, sitting, crouching or stooping.
• Working with children may require frequent lifting or carrying.

Work Environment

• Busy and noisy environment.
• Smells associated with sick or diapered children.
• Rooms with frequent interruptions.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/.

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at [phone]. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at [e-mail] or by phone at [phone]. Please note: This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact [e-mail].