Assistant Director, High-Profile University Events

Montclair State University; Montclair (NJ); On-site; USD 52,000 - 62,000; Part time

Benefits offered by this job

Comprehensive benefits

Job summary

Montclair State University is seeking an Assistant Director of Special Events to help plan and manage high-profile signature events. You will work with the Director and campus partners to deliver events that raise the university’s profile with internal and external stakeholders.

The role involves coordinating large-scale Presidential, Student Development and Campus Life events, and providing hands-on event logistics, budgeting and staffing support across divisions.

Qualifications

• Bachelor's degree from accredited college or university.
• At least 2 years of progressive experience planning and managing large-scale events at an institution of higher education or related field.
• Outstanding interpersonal communication skills and ability to collaborate with a variety of internal and external clients.
• Demonstrated sound judgement, strong project management, problem-solving and organizational skills, with ability to balance multiple projects.
• Ability to work flexible hours and be physically present during events, including evenings, weekends and holidays.
• Ability to work primarily in-person; one remote work day per week may be permitted with supervisor approval.
• Position requires ability to lift and carry items over 20 lbs and stand/walk for long periods.

Responsibilities

• Participates in the strategic development, planning, execution and management of the University’s high-profile signature events.
• Leads logistical planning and execution of assigned events; coordinates with internal and external stakeholders.
• Maintains communication with key units across the institution to accomplish event objectives.
• Develops event timelines, agendas, and planning materials; participates in planning meetings.
• Manages event budgets, purchase orders, and post-event invoice reconciliation.
• Develops and maintains registration systems and software for events.
• Produces collateral and PR materials ensuring brand standards are met.
• Supervises student staff and coordinates on-site support for events.

Skills

Interpersonal communication

Project management

Organizational skills

Time management

Flexibility

Evening/weekend availability

Education

Bachelor's degree

Job description

Montclair State University is seeking an Assistant Director of Special Events to help plan and manage high-profile signature events. You will work with the Director and campus partners to deliver events that raise the university’s profile with internal and external stakeholders.

The role involves coordinating large-scale Presidential, Student Development and Campus Life events, and providing hands-on event logistics, budgeting and staffing support across divisions.