Assistant Director, Gift Planning Operations

University-of-Massachusetts-Amherst; Hadley (MA); Hybrid; USD 71,000 - 79,000; Full time

Benefits offered by this job

Vacation days and holidays

Health insurance

401(k) with match

Parental leave

Office closure days

Job summary

The University of Massachusetts Amherst Foundation (UMAF) is seeking an Assistant Director, Gift Planning Operations to manage day-to-day gift planning administration, records, and reporting. You will support prospect management, stewardship programs, and donor communications while ensuring data accuracy and confidentiality.

You will collaborate with Gift Planning officers, BI & Analytics, and fundraising partners to maintain processes, dashboards, and donor experiences.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Three to five years of administrative or operations experience, preferably in a legal, financial, or development setting.
• Experience using a CRM database to manage records, support reporting, and maintain data accuracy.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills, close attention to detail, and the ability to manage multiple priorities and deadlines.
• Sound judgment and discretion in handling confidential donor and estate information.
• Ability to work effectively both independently and as a member of a team.

Responsibilities

• Prepares gift documentation and coordinates gift booking with Gift & Donor Services according to standards.
• Maintains donor, estate, and planned gift records with confidentiality and completeness.
• Produces presentations, reports, donor communications, and marketing materials.
• Documents and maintains operational procedures and workflows.
• Manages the office’s shared inbox and routes inquiries to the appropriate officer.
• Collaborates with BI & Analytics to develop reports and dashboards.
• Monitors data quality and recommends process improvements.
• Supports CRM usage and reporting best practices.
• Supports Senior Director and fundraising partners with prospect strategy and database needs.
• Runs stewardship programs for legacy society members and donors.
• Supports donor engagement programs and logistics for events.

Skills

Communication skills

Organizational skills

Discretion handling confidential data

Team collaboration

CRM data integrity

Education

Bachelor’s degree or equivalent

Tools

Salesforce

Ellucian Advance

Excel

Job description

About University of Massachusetts Amherst Foundation

Established in 2003, the University of Massachusetts Amherst Foundation (UMAF), a private 501(c)(3) nonprofit organization, exists to raise philanthropic funds in support of the University of Massachusetts Amherst’s mission and highest aspirations. Located on the Amherst campus and wholly dedicated to supporting the University’s mission, UMAF is a separately governed nonprofit organization with its own health, wellness, and retirement benefits. UMAF serves the University of Massachusetts Amherst community by serving as a best practices resource for fundraising strategy and implementation.

About the role

The Assistant Director, Gift Planning Operations manages the day-to-day operations of the Office of Gift Planning. The role administers planned gift documentation and records, produces the office’s reports and dashboards, supports gift planning officers with prospect management and data needs, and runs the office’s recurring stewardship and legacy society programs. It carries out this work within the documentation standards, marketing plan, and program goals set by the office’s leadership.

The University of Massachusetts Amherst Foundation (UMAF) exists to raise and distribute philanthropic funds in support of the University’s mission and highest aspirations. Your impact will be meaningful. This role serves as a trusted internal resource to development colleagues on gift planning data and processes, and helps ensure a high-quality donor experience through careful administration, close collaboration, and discretion in handling confidential information.

Location: This is a full-time hybrid position and is open to employees in select US states: Massachusetts, New York, New Jersey, Connecticut, Rhode Island, Vermont, and New Hampshire.

What you'll do

Gift Planning Operations & Administration (40%)

• Prepares gift documentation and coordinates gift booking with Gift & Donor Services, following the office’s documentation standards and Foundation policies.
• Maintains donor, estate, and planned gift records, ensuring accuracy, confidentiality, and completeness.
• Produces presentations, reports, donor communications, and marketing materials in support of gift planning work.
• Documents and maintains the office’s operational procedures and workflows.
• Manages the office’s shared inbox and routine donor inquiries, routing substantive questions to the appropriate gift planning officer.

Prospect Management, Reporting & Data Integrity (30%)

• Partners with BI & Analytics to develop and maintain reports, dashboards, and analytics related to gift planning activity, stewardship, and fundraising performance.
• Monitors data quality and recommends process improvements to strengthen reporting accuracy and operational effectiveness.
• Serves as a resource for CRM usage, gift planning data standards, and reporting best practices.
• Supports the Senior Director, Gift Planning and fundraising partners by collaborating with Prospect Management on prospect strategy, support, and database-related needs.

Stewardship & Special Programs (20%)

• Runs recurring stewardship programs for legacy society members and planned gift donors, including welcome materials, beneficiary and annual reports, and birthday and holiday card programs.
• Supports execution of the gift planning marketing plan, including mailings, communications, and donor engagement programs.
• Plans logistics and prepares materials for donor visits, presentations, educational programs, and events, and staffs events as needed.
• Tracks progress toward stewardship and engagement goals and reports results to the office.

Other Duties as Assigned (10%)

UMAF is building and growing, and this position will support those efforts with other duties and projects as assigned from time to time.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Three to five years of administrative or operations experience, preferably in a legal, financial, or development setting.
• Experience using a CRM database to manage records, support reporting, and maintain data accuracy.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills, close attention to detail, and the ability to manage multiple priorities and deadlines.
• Sound judgment and discretion in handling confidential donor and estate information.
• Ability to work effectively both independently and as a member of a team, with respect for colleagues at every level of the organization.

Preferred Qualifications

• Experience with Salesforce, Ellucian Advance, or a similar fundraising database.
• Knowledge of planned giving software (PG Calc preferred).
• Strong Excel skills and experience building reports or dashboards.

Note: We’re passionate about building a diverse team. If your experience is close, but not an exact match, please consider applying. Experience comes in many forms, and skills are transferable. We know that diverse teams make better decisions and deliver better results, which is why we’re committed to adding new perspectives and encourage everyone to apply.

BENEFITS

• 20 vacation days, 12 holidays, 12 sick days, 5 personal days, and 2 office closure days.
• 401(k) plan. You contribute 5% and receive a 10% match.
• Health insurance packages for medical, dental, and vision.
• 16 weeks of paid parental leave to use within 1 year of childbirth. An additional 6 weeks available for the birthing parent. Part-time work for full-time pay for the first 4 weeks post parental leave.

Proposed Annual Salary Range:
$71,000 - $79,000

DIVERSITY, EQUITY AND INCLUSION

At the UMass Amherst Foundation, we understand the value that diversity, equity, and inclusion bring to our workplace, our constituents, and our community.

We welcome and value diversity in all its forms and recognize that a diverse and inclusive team strengthens our work and advances our mission. We recognize that the benefits of a diverse team are fully realized when people of all races, gender identities, ages, ethnicities, cultural heritages and nationalities; educational backgrounds; religious and political beliefs; sexual orientations; abilities; and socioeconomic and veteran status are valued, respected, and included at every level. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact [e-mail] to request accommodation.

OUR VALUES

Connection

Build meaningful relationships rooted in trust, respect, and belonging.

Courage

Show up with integrity, embrace challenges, and lead through uncertainty.

Curiosity

Commit to learning—for yourself and others—and create a culture where everyone can thrive.

Questions regarding the position or anything else related to careers with UMAF may be directed to the People & Culture team at [e-mail]