Assistant Director, Gift Management

Boston College; Northern (KY); Hybrid; USD 74,000 - 93,000; Full time

Benefits offered by this job

Tuition remission

Retirement plans

Paid holidays

Job summary

Boston College's University Advancement is seeking an Assistant Director of Gift Acceptance, Finance & Analysis to oversee gift data processing and donor data integrity. The role manages four staff and works with banks and gift processors to ensure accurate processing of donations.

Responsibilities include reviewing batches, deposits, and transmittals above $10,000, maintaining accounts, and ensuring compliance with university policies. A bachelor's degree is required, with a master's preferred.

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Minimum 3–5 years fundraising operations and financial capabilities.
• Experience in higher education fundraising and capital campaigns preferred.

Responsibilities

• Oversee gift processing and donor data handling.
• Supervise four full-time staff (Electronic Gift Processing Specialists).
• Coordinate with gift processors to resolve processing issues.
• Manage bank deposits and gift-related banking activity.
• Ensure compliance with university policies and accounting standards.

Skills

Fundraising operations

Independent judgment

Problem solving

Team leadership

Cross-functional collaboration

Education

Bachelor’s degree

Master’s degree

Tools

Microsoft Word

Excel

PowerPoint

Access

Google Workspace

Blackbaud

Job description

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Aswe enter the fourth year of the public phase of Soaring Higher: the Campaign for Boston College,we invite you to join our community. Driven by our mission in ways that advance the university for years to come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life.

Basedon a fundamental Jesuit tenet of developing the whole person, University Advancementis large enough to benefit from many campus resources, yet small enough to beagile and creative in supporting all associates. With an average tenure of close to 10 years at Boston College, our 250-person centralized organizationalstructure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement. We invest in the professional growth of every staff member through individual and team-based programs. Likewise, we aim to attract the very best, seeking team members who are asambitious and as committed to our team as we are. We value a culture of equity, inclusion, and belonging while actively promoting team members who contribute to the success of University Advancement.

See below the current opportunity to begin (or return to!) your Boston College experience!

The Assistant Directorreports to and supports the Associate Director, Gift Acceptance, Finance &Analysis. Primary responsibilities include, but are not limited to, assessingand managing all processes involving gift and donor data collection, workingwith gift processors to address and correct any gift processing issues. Thisposition will be responsible for supervision of four full-time staff positions (Electronic Gift Processing Specialists).

Responsibilities include:

• Reviewing and overseeing the batching and the preparation of checks for desktop scanning
• Managing all bank deposits
• Maintaining and overseeing all development bank accounts, thedaily distribution and assignment of wire and ACH donations
• Functioning as the front-line liaison with banks for remotedesktop deposit reporting
• Reviewing, approving, and assigning all database transmittals forgifts of $10,000 and above
• Reviewing, approving, and distributing all stock notifications

• Lending support to the Fund Financial Reporting and processes

The Assistant Directorexercises considerable independent judgment in reviewing and approving transmittals, assigning staff workload, prioritizing daily processing, resolving processing exceptions, identifying gift batch and mail discrepancies, recommending process improvements, and escalating complex issues. They makeindependent operational decisions affecting gift processing timelines, workflowmanagement, and service delivery. They regularly resolve complex operational issues involving gift documentation, donor intent, banking transactions, pledge administration, stock gifts, and wire transfers. They analyze multiple sourcesof information to determine appropriate resolution while ensuring compliance with university policies and accounting standards.

The Assistant Director will foster a working environment that promotes teamwork and collaboration across University Advancement, while supporting ongoing professional development, learning, and training within their team.

Full‑Time Equivalent HiringRange: $74,450 to $93,050; salary commensurate with relevant experience.

Requirements

This position requires a Bachelor’s degree, with a Master’s degree preferred. Background experiencerequires a minimum of 3-5 years fundraising operations and financial capabilities, preferably at an institution of higher education focused or engaged in a capital campaign.

The Assistant Director isexpected to demonstrate independent judgment, problem-solving, and prioritization. Common issues include resolving gift processing discrepancies, incomplete or conflicting documentation, reconciliation variances, systemissues, and time-sensitive requests from internal partners. The position evaluates available information, applies University policies and procedures, collaborateswith appropriate stakeholders, and determines the best course of action. The Assistant Director exercises operational responsibility over the accuracy and timeliness of millions of dollars in annual philanthropic revenue processedthrough the University's advancement systems. The role also addresses staffingand workflow challenges by prioritizing workloads, reallocating resources, coaching staff, and identifying process improvements to maintain accuracy, efficiency, and strong internal controls.

Calendar year-end and Christmas holiday work week is part of this position. Occasional after-hourswork may be needed to assist financial processing or to meet deadlines. This position requires a strong working knowledge of Microsoft Word, Excel, PowerPoint, Access, Google email/calendar/documents, learn other reporting tools as needed. Preference for experience with a CRM such as Blackbaud.

Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College.

The office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build teams reflecting our community; students, alumni, parents and friends of Boston College.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
• Paid Holidays Annually
• Generous Sickand Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.