Assistant Director, Gift Management

Socket.dev; Newton (MA); On-site; USD 74,000 - 93,000; Full time

Benefits offered by this job

Tuition remission for Employees

Medical, Dental, and Vision Insurance

Life Insurance

401(k) / Retirement Plans

Paid Holidays and Vacation

Job summary

Boston College invites applications for the Assistant Director, Gift Acceptance, Finance & Analysis. This role oversees gift and donor data processing, collaborates with gift processors to resolve issues, and supervises four Electronic Gift Processing staff in a dynamic advancement team.

Requires a Bachelor's degree (Master's preferred) and 3–5 years in fundraising operations; strong independent judgment, prioritization, and proficiency with Excel, Word, and CRM systems.

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• 3–5 years in fundraising operations or financial capabilities.
• Experience with higher education or capital campaigns preferred.
• Demonstrated independent judgment and prioritization.

Responsibilities

• Oversee gift processing and donor data collection.
• Supervise four Electronic Gift Processing staff.
• Manage bank deposits and donor accounts.
• Coordinate with banks and ensure compliance with policies.
• Support financial reporting and processes.

Skills

Fundraising operations

Financial acumen

Problem-solving

Prioritization

Independent judgment

Education

Bachelor’s degree

Master’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Access

Google workspace

Blackbaud CRM

Job description

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

As we enter the fourth year of the public phase of Soaring Higher: the Campaign for Boston College, we invite you to join our community. Driven by our mission in ways that advance the university for years to come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life.

Based on a fundamental Jesuit tenet of developing the whole person, University Advancement is large enough to benefit from many campus resources, yet small enough to be agile and creative in supporting all associates. With an average tenure of close to 10 years at Boston College, our 250-person centralized organizational structure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement. We invest in the professional growth of every staff member through individual and team-based programs. Likewise, we aim to attract the very best, seeking team members who are as ambitious and as committed to our team as we are. We value a culture of equity, inclusion, and belonging while actively promoting team members who contribute to the success of University Advancement.

See below the current opportunity to begin (or return to!) your Boston College experience!

The Assistant Director reports to and supports the Associate Director, Gift Acceptance, Finance & Analysis. Primary responsibilities include, but are not limited to, assessing and managing all processes involving gift and donor data collection, working with gift processors to address and correct any gift processing issues. This position will be responsible for supervision of four full-time staff positions (Electronic Gift Processing Specialists).

Responsibilities include:

• Reviewing and overseeing the batching and the preparation of checks for desktop scanning


• Managing all bank deposits


• Maintaining and overseeing all development bank accounts, the daily distribution and assignment of wire and ACH donations


• Functioning as the front-line liaison with banks for remote desktop deposit reporting


• Reviewing, approving, and assigning all database transmittals for gifts of $10,000 and above


• Reviewing, approving, and distributing all stock notifications

• Lending support to the Fund Financial Reporting and processes

The Assistant Director exercises considerable independent judgment in reviewing and approving transmittals, assigning staff workload, prioritizing daily processing, resolving processing exceptions, identifying gift batch and mail discrepancies, recommending process improvements, and escalating complex issues. They make independent operational decisions affecting gift processing timelines, workflow management, and service delivery. They regularly resolve complex operational issues involving gift documentation, donor intent, banking transactions, pledge administration, stock gifts, and wire transfers. They analyze multiple sources of information to determine appropriate resolution while ensuring compliance with university policies and accounting standards.

The Assistant Director will foster a working environment that promotes teamwork and collaboration across University Advancement, while supporting ongoing professional development, learning, and training within their team.

Full-Time Equivalent Hiring Range: $74,450 to $93,050; salary commensurate with relevant experience.

Requirements

This position requires a Bachelor’s degree, with a Master’s degree preferred. Background experience requires a minimum of 3-5 years fundraising operations and financial capabilities, preferably at an institution of higher education focused or engaged in a capital campaign.

The Assistant Director is expected to demonstrate independent judgment, problem-solving, and prioritization. Common issues include resolving gift processing discrepancies, incomplete or conflicting documentation, reconciliation variances, system issues, and time-sensitive requests from internal partners. The position evaluates available information, applies University policies and procedures, collaborates with appropriate stakeholders, and determines the best course of action. The Assistant Director exercises operational responsibility over the accuracy and timeliness of millions of dollars in annual philanthropic revenue processed through the University's advancement systems. The role also addresses staffing and workflow challenges by prioritizing workloads, reallocating resources, coaching staff, and identifying process improvements to maintain accuracy, efficiency, and strong internal controls.

Calendar year-end and Christmas holiday work week is part of this position. Occasional after-hours work may be needed to assist financial processing or to meet deadlines. This position requires a strong working knowledge of Microsoft Word, Excel, PowerPoint Access, Google email/calendar/documents, learn other reporting tools as needed. Preference for experience with a CRM such as Blackbaud.

Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College.

The office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build teams reflecting our community; students, alumni, parents and friends of Boston College.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees


• Tuition remission for Spouses and Children who meet eligibility requirements


• Generous Medical, Dental, and Vision Insurance


• Low-Cost Life Insurance


• Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans


• Paid Holidays Annually


• Generous Sickand Vacation Pay


• Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.