Assistant Director for Pre-College Programs - Division of Student Affairs

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Tuition benefits

Paid time off and holidays

Retirement savings program

Life insurance

Disability insurance

Pittsburgh bus pass

Family Concierge for childcare

Fitness center access

Job summary

Carnegie Mellon University’s Office of Pre-College Programs is seeking an Assistant Director for Pre-College Student Affairs. The role focuses on coordinating logistics, student experiences, and year-round enrollment activities for four-to-six week summer programs serving high school students.

You will lead operational planning, program development, student staff recruitment and training, budgeting, and safety oversight, while collaborating with academic partners and campus units in Pittsburgh,

Qualifications

• Master's degree in higher education administration, counseling, education or a related field required.
• Minimum of 3-5 years’ experience working with residential and/or high school programs required.
• Strong attention to detail.
• Strong communication skills (verbal and written).

Responsibilities

• Coordinate space, scheduling, purchasing materials, renting equipment, and develop relationships with internal and external partners; plan orientation programs and opening/move-out weekend schedules; implement large events and activities.
• Design, development, and implementation of student programs; maintain the Pre-College Student Affairs website; oversee enrollment materials and records.
• Recruit, hire, supervise, train, develop, and evaluate approximately 70 undergraduate residential staff members; manage hiring processes and staff training.
• Review and analyze program data as well as peer benchmark data.
• Build and manage Pre-College Student Affairs budget.
• Supervise Pre-College students; coordinate emergency response and welfare; ensure safety and security; collaborate with academic partners.
• Assist with year-round processes of recruiting, admitting, and enrolling Pre-College students.
• Contribute to departmental and division-wide Student Affairs initiatives and other duties.
• Travel within Pittsburgh area during summer and some domestic travel may be required.

Skills

Strong attention to detail

Strong communication skills

Education

Master's degree in higher education administration, counseling, education or a related field

Job description

The Office of Pre-College Programs at Carnegie Mellon University offers four-to-six week summer programs for high school students to explore college life both inside and outside of the classroom. The program enrolls approximately 900 residential students and 80 commuter students. The Pre-College fields of study include AI Scholars, Architecture, Art, Civil and Environmental Engineering, Computational Biology, Computer Science Scholars, Design, Drama, Global Cultures and Emerging Technologies, Human-Computer Interactions, Leadership Development, Music, National High School Game Academy, Summer Academy for Mathematics and Science (SAMS), Summer Session (credit-bearing courses), and Writing & Culture.

Fields of Study List

• AI Scholars
• Architecture
• Art
• Civil and Environmental Engineering
• Computational Biology
• Computer Science Scholars
• Design
• Drama
• Global Cultures and Emerging Technologies
• Human-Computer Interactions
• Leadership Development
• Music
• National High School Game Academy
• Summer Academy for Mathematics and Science (SAMS)
• Summer Session (credit-bearing courses)
• Writing & Culture

Our Student Affairs division is searching for an enthusiastic Assistant Director for Pre-College Student Affairs.

This is an exciting opportunity if you thrive in a vibrant and challenging work environment that aspires to deliver a best-in-class experience for high school students. You will contribute to the program by coordinating logistics and operations related to the program’s many meta-curricular activities and developing a robust outside-of-the-classroom experience for students. The Assistant Director will also work as part of the Pre-College operations team and will be assisting with year-round processes of recruiting, admitting, and enrolling Pre-College students.

Core responsibilities will include:

• Engage in operational planning activities such as coordinating space, scheduling meetings, purchasing materials and renting equipment, etc. Develop and manage relationships with both internal and external partners, develop and present orientation programs as well as opening and move-out weekend schedules, and plan and implement large events and activities to develop a robust outside-of-the-classroom experience for Pre-College students.
• Coordinate the design, development, and implementation of student programs. Manage key administrative functions, including maintaining the Pre-College Student Affairs website, reviewing and updating Student Affairs and enrollment-related documents, overseeing enrollment materials within the Pre-College enrollment portal, and maintaining student enrollment records and associated operating procedures.
• Recruit, hire, supervise, train, develop, and evaluate approximately 70 undergraduate residential staff members. Work with campus partners to facilitate the administrative aspects of the hiring process. Develop and review documents for student staff training. Develop and implement the hiring process and a robust training program for Pre-College residential staff.
• Review and analyze program data as well as peer benchmark data.
• Build and manage Pre-College Student Affairs budget.
• Supervise Pre-College students and manage student emergency response, coordination of care, and work in conjunction with the Director for complex student issues necessitating family communication. Ensure safety and security of Pre-College students by communicating, enforcing, and reviewing Pre-College policies and procedures pursuant to industry standards and external requirements. Work in partnerships with academic partners to support student academic success and wellbeing.
• Work as part of the Pre-College operations team and assist with year-round processes of recruiting, admitting, and enrolling Pre-College students.
• Give to departmental and division-wide Student Affairs initiatives as assigned.
• Other duties as assigned.
• You should be able to travel within the Pittsburgh area during the summer for any programmatic or emergency response needs. Some domestic travel may be required.

You should demonstrate:

• Strong attention to detail
• Strong communication skills (verbal and written)

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University.

Qualifications:

• Master's degree in higher education administration, counseling, education or a related field required
• Minimum of 3-5 years’ experience working with residential and/or high school programs required. A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

Successful completion of a pre-employment background check Child Protection Clearances (Act 153)

Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions.

Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training.

We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Location Pittsburgh, PA

Job Function Student Programs

Position Type Staff – Regular Full Time/Part time Full time Pay Basis Salary

More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

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If your heart is in your work, come work with us.

Carnegie Mellon University isn’t just one of the world’s most renowned educational institutions – it’s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet.

When you join our staff, you’ll become an important part of our mission to create a healthier, safer, and more just life for all.

No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues – and you’ll have the satisfaction of delivering work that truly matters.

We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve.

In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.

The future is awaiting your expertise and intellect.

Come join the architects of what’s next.

We are committed to providing an accessible experience throughout our recruitment process. If you need assistance or a reasonable accommodation at any stage of the application, interview, or hiring process, please contact Equal Opportunity Services by email at [e-mail] or by phone at 412-268-5072.

For technical assistance, email HR Services or call 412-268-4600.

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