Assistant Director for Fund Management and Reporting, UNLV Financial Aid [R0153111]

University of Nevada-Las Vegas; Las Vegas (NV); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Competitive total rewards package

Health insurance

Tuition discounts

Paid time off, sick leave, holidays

Job summary

University of Nevada, Las Vegas is seeking an Assistant Director for Fund Management and Reporting in Financial Aid. The role monitors and reconciles accounts across PeopleSoft, Workday, G5 and COD, ensuring proper disbursement of scholarships and transfers.

You will prepare annual and ad hoc reports, support audit processes, and collaborate with DFAS, AVPEM, and other offices to optimize funding utilization for student success.

Qualifications

• Bachelor’s Degree from an accredited institution is required.
• 3–5 years of related professional experience.
• 3–5 years of supervisory experience.
• 1–3 years of management experience.

Responsibilities

• Monitor and reconcile financial aid accounts across systems (PeopleSoft, Workday, COD, G5).
• Prepare regular reports guiding DFAS and AVPEM on trends and issues with accounts.
• Assist in audit preparation and return of funds as needed.
• Finalize and close fiscal year accounts, and respond to fund-related data requests.

Education

Bachelor’s Degree

Related Professional Experience

Supervisory Experience

Management Experience

Job description

Job Description

The University of Nevada, Las Vegas invites applications for Assistant Director for Fund Management and Reporting, UNLV Financial Aid [R0153111].

Reporting to Associate Director of Operations and Reporting (ADOR), the Assistant Director for Fund Management (ADFM) monitors and reconciles financial aid accounts within the PeopleSoft student information system against the Workday accounting systems, U.S. Department of Education G5 and Common Origination and Disbursement (COD) systems, UNLV Sponsored Programs, UNLV Controller’s Office, Nevada Treasurer’s Office, and internal reports and queries. This position is also responsible for verifying UNLV Foundation account transfers have occurred before scholarship funds are disbursed to students.

The ADFM, while experiencing infrequent interaction with students and parents, will have frequent communication with other University and community stakeholders and serve an important role in assisting the Associate Director of Operations and Reporting, the Director of Financial Aid & Scholarships (DFAS) and the Associate Vice President for Enrollment Management (AVPEM) in monitoring and managing accounts in order to best utilize funding in the support of students and to further the mission of the University. In addition, the position will work collaboratively with the Assistant Director for Financial Aid and the ADOR to create regular reports to inform the DFAS and the Associate Vice President for Enrollment of trends and/or issues with accounts. The preparation of data for important annual reports and return of funds in a timely manner are also important parts of the role.

This role will be responsible for ad hoc reporting. This will include, but is not limited to, assisting with requests for fund-related information, data requests from the UNLV legal department and Decision Support, and other offices or entities. The Assistant Director will also provide responses to requests from student loan servicers for skip tracing and identity theft investigations.

Bulleted Highlights Of This Position Are

• Collaborate with the Director of Academic Operational Compliance and Reporting and Director of Financial Aid and Scholarships to prepare the annual Fiscal Operation Report and Application to Participate (FISAP)
• Collaborate with the Director of Academic Operational Compliance and Reporting and Director of Financial Aid and Scholarships to prepare the annual Nevada System of Higher Education Financial Aid Data Report
• Provide information to the DFAS and the AVP regarding budget and fiscal matters related to financial aid program administration
• Prepare and submits reconciliation reporting for Millennium Scholarships, Teach NV and other state funds
• Run queries and maintain reports on financial aid programs and office statistics regarding funding type disbursement
• Finalize and close fiscal year accounts
• Serve as main contact within the Financial Aid & Scholarships Office with Grants and Contracts, Cashiering, Student Accounts and the Controller’s Office, to discuss and rectify pertinent accounting/reconciliation issues
• Return funds as appropriate, including private loans and external scholarship funding
• Fulfill data requests from UNLV and outside organizations as needed.
• Assist in audit preparation and review as requested by the DFAS

All positions in Academic Affairs contribute to our core mission: to increase enrollment and promote equitable student success. This position shall collaborate with the Associate Director of Operations and Reporting to set annual goals that align with Top Tier initiatives and SVPAA mission and identify and track core metrics to assess success. Like all AA leaders, this position plays a crucial role in enrollment growth, removing barriers to student success, ensuring inclusive and equitable access to resources, working to eliminate achievement gaps, and providing outstanding services and support to students across the lifecycle. By addressing systemic obstacles and implementing strategic services, programs, and support, this position will meaningfully contribute to the institution's commitment to expand access, grow enrollment, and promote career-ready student success that leads to timely graduation.

As with all Academic Affairs positions, it is expected that this role will be filled by a person who subscribes to and exemplifies the university's core values in all interactions; demonstrates professionalism and collegiality; is collaborative and a team player; is ethical, transparent, and abides by all university, NSHE, and State laws, policies, and procedures as appropriate to the position; and embraces inclusion to promote belongingness for students, faculty, staff, community partners, and campus guests. Administrative faculty positions, especially those in leadership roles, require some evening and/or weekend work and occasional travel.

Employment is contingent upon the successful completion of a pre-employment criminal background and/or credit check.

This position requires a Bachelor’s Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 3-5 years of Related Professional Experience, 3-5 Years of Supervisory Experience and 1 – 3 Years of Management Experience. Credentials must be obtained prior to the employment start date.

Required Experience

• Account management or direct accounting responsibilities for diverse fund types.

Preferred Experience

• Preferably fund management or accounting practices for a regionally accredited public or private 4-yr R-1 institution; specifically in Financial Aid
• Accounting, Finance, Masters in Accounting or Finance, or MBA Degree

COMMITMENT to DIVERSITY and CAMPUS VALUES

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

SALARY

Salary competitive with those at similarly situated institutions.

Benefits Of Working At Unlv

• Competitive total rewards package including:
• Paid time off, sick leave, and holidays
• Excellent health insurance including medical, dental and vision
• Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

PERKS & PROGRAMS

• Employee recognition and appreciation programs
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• Opportunity for career advancements to leadership roles
• Connect with colleagues with shared interests
• Personal and professional development opportunities
• A comprehensive onboarding program, Rebels: Onboard
• Support and resources available for veteran applicants — [e-mail] or visit our Veterans Webpage.

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C.
1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: [phone]; Email: [e-mail], or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: [phone] FAX: [phone]; TDD: 1-800-877-8339; Email: [e-mail]; or to both.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Administrative Faculty

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

Letter of interest, detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references.

Posting Close Date

06/30/2027

Note to Applicant

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

Recruitments that provide a work schedule are subject to change based on organizational needs.

The University of Nevada, Las Vegas (UNLV) Appreciates Your Interest In Employment. We Ask That You Keep In Mind The Following When Completing Your Application.

Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.

Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at [phone] or [e-mail].