Assistant Director for Admission Events (HR Title : Meeting / Event Planner II) Job

US Company; Dallas (TX); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Assistant Director for Admission Events to enhance the university's engagement with prospective students. This role involves orchestrating around 75 events annually, ensuring seamless coordination across departments and maintaining high standards of customer service. With a focus on strategic planning and budget management, the ideal candidate will leverage data to improve event outcomes and foster community. Join a dynamic team dedicated to shaping the future of students through innovative programming and collaboration, while enjoying comprehensive health benefits and a supportive work environment.

Benefits

Comprehensive health benefits

Wellness programs

Retirement plans

Qualifications

• Bachelor's degree required; minimum three years of experience in event coordination.
• Experience recruiting for a residential liberal arts college is a plus.

Responsibilities

• Plan and execute recruitment and admission events, managing logistics.
• Provide excellent support to attendees and handle inquiries during events.

Skills

Event Coordination

Budget Management

Customer Service

Strategic Planning

Communication Skills

Problem-Solving

Organizational Skills

Time Management

Education

Bachelor's Degree

Tools

MS Word

MS Excel

MS Outlook

Job description

Job Description - Assistant Director for Admission Events (HR Title : Meeting / Event Planner II) (DIV00000211)

About SMU

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries. The university offers small classes, research opportunities, leadership development, community service, international study, and innovative programs.

SMU is data-driven, with a powerful supercomputing ecosystem and entrepreneurial spirit, fostering research excellence. Now in its second century, SMU is recognized for supporting students, faculty, and alumni as ethical, enterprising leaders. Its relationship with Dallas provides unique opportunities for learning, research, and career development, supporting global impact.

SMU is nonsectarian, committed to academic freedom and open inquiry.

About the Position :

This is an on-campus, in-person role.

The Assistant Director for Admission Events is vital to the Office of Undergraduate Admission. Responsibilities include planning, coordinating, and executing events to engage prospective students and families. The role involves managing approximately 75 events annually, including open houses, counselor fly-ins, admitted student receptions, and special programs. Collaboration across university departments is essential to ensure smooth operations, promote SMU’s culture, and meet enrollment goals.

Essential Functions :

• Event Planning & Coordination : Plan and execute recruitment and admission events, managing logistics such as venue, catering, transportation, AV needs, and materials. Oversee registration and coordinate with vendors and faculty.
• Strategic Planning : Work with senior staff to align events with broader goals. Use data and feedback to evaluate and improve events. Develop new engagement strategies.
• Customer Service : Provide excellent support to attendees, handle inquiries, and troubleshoot issues during events.
• Budget Management : Manage budgets, monitor expenditures, and ensure fiscal responsibility while maintaining quality standards.
• Collaboration & Outreach : Partner with academic and campus groups to ensure inclusive programs. Maintain relationships with prospective students and families to foster community and commitment.

Qualifications

Education and Experience : Bachelor’s degree required; minimum three years of experience, preferably in event coordination for large groups (10-1000 attendees). Experience recruiting for a residential liberal arts college is a plus.

Knowledge, Skills, and Abilities : Proficiency in MS Word, Excel, Outlook, and adaptable to new software. Strong interpersonal, verbal, and written communication skills. Excellent problem-solving, organizational, planning, and time management skills. Valid driver’s license and good driving record.

Physical and Environmental Demands :

• Sit for long periods.

Application Deadline :

See SMU career portal for specific deadline.

EEO Statement :

SMU does not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity. Inquiries can be directed to the Access and Equity / Title IX Coordinator at Perkins Administration Building, Room 204, Dallas, TX 75205, 214-768-3601, [emailprotected] .

SMU offers comprehensive health benefits, wellness programs, and retirement plans to support staff throughout their careers and retirement.

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