Assistant Director for Administrative Services (DOT)

State of careers Rhode Island; United States; On-site; USD 131,000 - 150,000; Full time

Job summary

State of Rhode Island’s Department of Transportation seeks an Assistant Director for Administrative Services to lead comprehensive administrative programs, ensure compliance with state and federal laws, and oversee contract administration and civil rights initiatives. The incumbent will serve as Deputy Director in case of absence and coordinate with division heads and external partners.

Qualifications include a bachelor’s in public or business administration, extensive administrative leadership

Qualifications

• Thorough knowledge of public administration principles and budgeting/evaluation processes.
• Ability to apply management information systems concepts in administrative support.
• Experience with contract administration related to roads and bridges.
• Familiarity with civil rights programs and equal opportunity laws.
• Strong writing and public speaking skills.

Responsibilities

• Develop and implement administrative services programs to meet department goals.
• Supervise and coordinate staff across administrative support functions.
• Manage contracts, external civil rights compliance, and liaison with URI Transportation Center.
• Represent the department in meetings with officials and the public.
• Assist the Director in personnel administration and labor relations tasks.
• Provide strategic oversight for planning and policy development for transportation programs.

Skills

Public administration knowledge

Budgeting and planning

Public speaking/writing

Interagency coordination

Staff supervision

Contract administration

Education

Bachelor’s degree in public or business administration

Job description

Department

Department of Transportation

Division

Transportation

Salary

$131,188.00 - $150,262.00

Job Profile

JC-02550900-99 - Assistant Director for Administrative Services (DOT) (Non-Union Executive Branch)

Scheduled Work Days & Work Hours

Monday thru Friday 8:30 am - 4:00 pm

Job Requisition Number

JR104089 Assistant Director for Administrative Services (DOT) (Open)

Pay Grade

C00143 A

Classification

Assistant Director for Administrative Services (DOT)

Class Definition

GENERAL STATEMENT OF DUTIES: Within the Department of Transportation to be responsible for the development and implementation of a comprehensive administrative services program; to ensure the effective and efficient achievement of departmental policies, goals and objectives; to ensure that resources are utilized in conformance with state and federal laws, rules and regulations; to serve as Deputy Director in case of absence or incapacity; and to do related work as required.

SUPERVISION RECEIVED: Works under the administrative direction of the Director with wide latitude for the exercise of initiative and independent judgement; work is reviewed through conferences and written reports for conformance to departmental objectives, laws, policies, rules and regulations.

SUPERVISION EXERCISED: Plans, supervises, directs, coordinates and reviews the work of subordinate professional, technical and support staff.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED :

• Within the Department of Transportation, to be responsible for the development and implementation of administrative services programs to ensure the effective and efficient achievement of departmental policies, goals and objectives; to ensure that resources are utilized in conformance with state and federal laws, rules and regulations.
• To perform responsible administrative and supervisory work assisting the Director in planning, coordinating, implementing and controlling the department’s various administrative support programs including: contract administration, external civil rights, Native American liaison, and liaison with the University of Rhode Island Transportation Center.
• To serve as the Deputy Director in case of absence or incapacity.
• To assist the Director in administrative details involving contacts with division heads, state officials or the public.
• To assist the Director in the examination of plans, programs and services that will identify needs and resources and reduce duplication, inefficiencies and ineffectiveness.
• To assist in the formulation and implementation of new proposals, programs and policies regarding state transportation programs and services.
• To attend meetings and conferences involving federal, state and local officials, professionals and the public; as required, to represent the department at such meetings or conferences.
• To be responsible for the administration, coordination and management of the department’s contracts and specifications program.
• To administer, coordinate and direct the work of a staff engaged in a comprehensive program designed to assure external civil rights compliance in all aspects of the department’s federal programs.
• To be responsible for the administration, coordination and planning of a comprehensive liaison program with Native American Tribal Governments.
• To serve as departmental liaison with the University of Rhode Island Resource Center in the development of educational programs to support the state’s intermodal transportation system. As required, to assist in personnel administration and labor relations activities.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES:

A thorough knowledge of the principles, practices and techniques of public administration; a thorough knowledge of governmental planning, budgeting and evaluation processes and the ability to apply them in a system of administrative support services; a working knowledge of the principles, procedures and technology related to the development of management information systems; a working knowledge of the basic principles and practices of contract administration in relation to the location, design and construction of roads and bridges; a working knowledge of the principles, practices, and techniques of civil rights programs and the ability to apply this knowledge to the problems of realizing equal opportunity in a state department’s federal programs; a working knowledge of federal and state laws as they relate to equal opportunity; a working knowledge of capitol budgeting; a working knowledge of the policy development and management systems; extensive skills in writing and public speaking; the ability to establish and maintain effective working relationships with superiors, subordinates, associates, governmental officials, and the public; the ability to coordinate the activities of a staff engaged in providing various administrative support services; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: possession of a bachelor’s degree in public administration, business administration, or a related field and

Experience: Such as may have been gained through: extensive employment in a highly responsible administrative position involving various administrative support services such as civil rights, contract administration and compliance.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

GENERAL STATEMENT OF DUTIES: Within the Department of Transportation to be responsible for the development and implementation of a comprehensive administrative services program; to ensure the effective and efficient achievement of departmental policies, goals and objectives; to ensure that resources are utilized in conformance with state and federal laws, rules and regulations; to serve as Deputy Director in case of absence or incapacity; and to do related work as required. SUPERVISION RECEIVED: Works under the administrative direction of the Director with wide latitude for the exercise of initiative and independent judgement; work is reviewed through conferences and written reports for conformance to departmental objectives, laws, policies, rules and regulations. SUPERVISION EXERCISED: Plans, supervises, directs, coordinates and reviews the work of subordinate professional, technical and support staff.

Benefits

For information regarding thebenefits available to State of RhodeIsland employees, please visit the Office of Employee Benefits’ website at http://www.employeebenefits.ri.gov/.

Also, be advised thata new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.