Assistant Director, Finance & Administration

Socket.dev; San Antonio (TX); On-site; USD 80,000 - 120,000; Full time

Job summary

Socket.dev seeks a capable department administrator to oversee the financial and administrative activities of a department within the School of Medicine. The role reports to the Department Chair and Finance Head, handling budget development, expense monitoring, and multi-operational management across clinical, academic, and research operations.

The position requires strong leadership, strategic planning, and collaboration with various institutional offices to ensure goals are met and resources

Qualifications

• Bachelor's degree in Healthcare Administration, Business Administration, Finance or related field.
• Ability to oversee clinical, research, educational and administrative operations.
• Strong leadership and staff management skills.

Responsibilities

• Oversees development and execution of the department's budget and financial planning.
• Manages all non-salary transactions, procurement, and space management.
• Collaborates with institutional offices for business operations and compliance.
• Directs HR activities including onboarding and staff development.
• Ensures alignment with institutional priorities.

Skills

Critical Thinking Skills

Leadership

Communication

Project Management

Teamwork

Business Acumen

Education

Bachelor's degree in Healthcare Administration, Business Administration, Finance or a directly related field

Job description

Responsible for the financial and administrative activities of a department under the authority of the Department Chair and/or the Finance Head in the respective school. Activities include, but are not limited to, budget development, managing and monitoring expenses and revenues in clinical, academic, and research operations; management of short and long term operations such as space, information technology, and inventory; oversight of research, education, revenue cycle operations and human resource activities.

Responsibilities

• Bachelor's degree in Healthcare Administration, Business Administration, Finance or a directly related field is required.
• Oversees the development and execution of clinical, research, educational and administrative strategic planning initiatives, including alignment with LSOM and Institutional priorities.
• Serves as point of contact and works in partnership with various institutional offices and Central Support Centers for all business and administrative functions for the department, including financial, business operations, clinical revenue cycle monitoring, staff management, faculty administration, legal issues, contract management, regulatory issues, internal and external audits, procurement processes, space management, grant management, information technology, etc.
• Works collaboratively with the departmental leaders to assess productivity and efficiency of operations for the purpose of ensuring performance and achievement of goals (i.e., departmental workflow, laboratory / programmatic operations, faculty productivity, etc.).
• Develops and maintains productive relationships with all levels of administration, faculty, and outside organizations to coordinate center business, accomplish directives, and facilitate the resolution of issues.
• Directly manages and maintains the department's all-funds budget, including financial planning efforts with an emphasis on executing strategic initiatives. Coordinate the compilation of and prepare operational and financial reports and analysis setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Oversees all details related to contract management, including negotiations, deliverables, invoicing, accounts receivable, reporting, and operations.
• Serves as point of contact for all staff related issues and transactions, including management of all personnel transactions and justifications. Manages and sets / adjusts rates of pay and hours of work. Oversees staff on-boarding, including training, access, schedules, culture integration, etc.
• Manages employee development and retention by effectively leading, motivating, and mentoring academic / clinical personnel.
• Manages complaints and grievances and discipline when necessary. Develops, communicates, and manages productivity standards, goals, and expectations for departmental staff.
• Serves as the point of contact for all faculty related business and administrative processes and transactions and supports promotion and tenure processes. In concert with the Department chair, develops, presents, and manages the faculty compensation plans, faculty assignments and deployment.
• Develops, presents, and maintain faculty productivity and efficiency reports across all missions. Oversees faculty on-boarding procedures, including credentialing, privilege payer enrollment, access, schedules, and culture integration, etc.
• Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs.
• Oversees all non-salary transactions, capital expenditures, following all procurement policies and procedures. Manages and tracks all details related to LSOM and institutional commitments to the department, including reporting on deliverables and invoicing.
• Oversees the department's clinical revenue cycle functions, including identifying issues and resolutions to optimize charge capture, lag, coding accuracy, initial denials, and controllable write-offs.
• Provides administrative leadership and works in partnership with Research Administration Services Center for all extramural research processes, including clinical trials, grant submissions and post-award activities.
• Serves as the point of contact for principal investigators' business and administrative needs.
• Oversees the department's use of space, including assignment, ensuring efficiency of use, maintenance and coordination of renovations.
• Performs all other duties as assigned.

Qualifications

• Critical Thinking Skills - Ability to arrive at accurate conclusions and solutions by visualizing new potentials, and by identifying, defining and analyzing problems and situations using rational and intuitive processes.
• Leadership - Ability to attract and mobilize energies and talents; to work towards a shared purpose in the best interests of the organization, the people comprising it and the people it serves.
• Communication - Ability to shape others' understanding in ways that capture interest, inform and gain support.
• Project Management - Ability to coordinate the diverse components of the project by quality project planning, execution and change control to achieve required balance of time, cost and quality.
• Teamwork - Builds and maintains positive working relationships, within individual work groups and across departments, through open communication and collaboration; works with others to accomplish goals and objectives.
• Business Acumen - Demonstrates a clear understanding of all areas of the business (education, research, clinical care) – customers (students, trainees, faculty, community), resources, educational trends, new advances – and uses skills in planning, prioritizing, decision-making, and resource allocation to drive desired results.