Assistant Director, Finance

Stanford Reglab; California; On-site; USD 65,000 - 95,000; Full time

Job summary

Stanford Athletics Department (DAPER) is seeking a finance and accounting professional to manage day-to-day accounting for varsity sport programs on site.

You will partner with coaches and department leadership on budgeting, forecasting, and financial analysis, and prepare reports from multiple systems while ensuring compliance with university and NCAA rules.

This role also covers administrative tasks and cross-training across teams to provide backup coverage.

Qualifications

• Bachelor’s degree and two years of relevant experience or equivalent.
• Advanced proficiency in Excel and financial software.
• Experience with university accounting policies and NCAA regulations.
• Ability to prepare and present financial reports to managers.
• Strong communication and teamwork skills.

Responsibilities

• Perform day-to-day accounting for assigned sports programs.
• Process invoices and manage purchases and summer camp finances.
• Support budgeting, forecasting, and financial analysis with coaches and leadership.
• Prepare financial reports from multiple systems and ensure compliance with policies.
• Cross-train on other units to provide backup coverage.
• Assist with administration of department devices and project support.

Skills

Advanced Excel

Financial systems literacy

Accounting basics

Effective communication

Project management

Data analysis

Education

Bachelor's degree

Two years of relevant experience

Tools

Financial databases

University accounting system

Job description

Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics program in the country. We are the proud Home of Champions! We lead the nation with 139 NCAA championship titles and a legacy of sustained excellence, including multiple Women’s Capital One Cup victories, and have brought home the Learfield Director’s Cup 26 times. We support nearly 900 student-athletes who compete on 36 intercollegiate athletics teams and also support the university’s physical education, recreation and wellness initiatives.

Join DAPER as a finance and accounting professional supporting our varsity sport programs. In this on-site role, you’ll manage day-to-day accounting for assigned sports, including invoices, purchases, and summer camp finances, while partnering with coaches and department leadership on budgeting, forecasting, and financial analysis. You’ll prepare and analyze financial reports from multiple systems and confirm that all accounting and travel activity complies with department policies, conference rules, and NCAA regulations.

You’ll serve as a go-to resource for your assigned sports on accounting, finance, travel, and technology, and will cross-train on other teams and units to provide backup coverage. The role also includes administering department cell phones and computer equipment (ordering, distribution, and returns for new, current, and departing staff) and supporting the new Ramp credit card platform, including transaction processing, reconciliation, and integration with the university accounting system.

Direct or perform prospective analytical, problem solving and evaluative work applicable to the full range of university financial and management operations. Work includes collecting and analyzing data, formulating and evaluating alternative solutions, and preparing reports. This series differs from the Accounting job series where the work is process oriented and focused on accurate financial data accumulation.

Core Duties

• Perform structured analysis; conduct data mining; identify, clarify, and investigate discrepancies and exceptions; proactively develop solutions and processes.

• Maintain, reconcile, review, combine, and validate financial data sets and accounts, utilizing financial reports, financial databases, and key financial information.

• Contribute to development of budget, forecasting, and analyses to be used for key activities or decision making.

• Run and analyze financial reports, often from multiple systems; assist in preparation of management information reports.

• Resolve issues within immediate work unit; Perform preliminary analysis, recognize exceptions and recommend solutions that may require policy changes or the development of new processes.

• Ensure works complies with complex internal policies and external regulations which may require interpretation.

• Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others.

• Serve as a first line resource to client groups on matters in work unit.

• Understand and participate in cross training on core functions in work area or unit; serve as a back-up to other functions.

• May supervise the day-to-day activities and provide on the job coaching and training to other staff, as needed.

Minimum Education and Experience

Bachelor’s degree and two years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.

• User knowledge and demonstrated experience of financial systems; internet and computer literacy.

• Understanding and ability to apply basic accounting skills and concepts.

• Demonstrated communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups.

• Basic project management skills and ability to contribute as part of a project team.