Executive Associate Athletics Director for Sports Administration

Stanford Reglab

California

On-site

USD 220,000 - 240,000

Full time

5 days ago

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Job summary

Stanford University is seeking an Executive Associate Athletics Director for Sport Administration to lead the Sports Administration Team and oversee multiple varsity programs within DAPER. The role reports to the Deputy Director and focuses on strategic alignment, student-athlete success, and program excellence.

You will manage budgets, ensure NCAA/ACC compliance, recruit and evaluate coaches, and collaborate with academic support, sports medicine, and student services.

Qualifications

Eight to ten years of collegiate athletics administration experience.
Experience overseeing multiple varsity programs and working with head coaches.
Knowledge of NCAA regulations and governance.
Strong budgeting, strategic planning, and leadership abilities.
Excellent communication and relationship-building skills.

Responsibilities

Direct staff and lead the Sports Administration team to achieve the organization's goals.
Oversee multiple varsity sport programs, ensuring compliance with NCAA/ACC and policies.
Lead recruiting and performance evaluation of coaches and athletic staff.
Manage budgets and resource allocation for assigned sports.
Collaborate with academic support, sports medicine, and student-athlete development.
Travel to NCAA championships and major events as required.

Skills

Strategic leadership

Budget management

NCAA regulations knowledge

Relationship building

Communication

Staff supervision

Education

Bachelor's degree

Job description

Executive Associate Athletics Director for Sport Administration

Work Arrangement: Onsite
Budgeted Salary Range: $220,000 - $240,000

Position Overview

This position provides strategic leadership and oversight of the Sports Administration Team within the Department of Athletics, Physical Education and Recreation (DAPER), including direct administrative oversight of multiple varsity sport programs. Reporting to the Deputy Director of Athletics for Olympic Sports and Student-Athlete Success, the position is responsible for sustaining sport program effectiveness, advancing departmental priorities, and ensuring alignment with DAPER's strategic objectives. Success in this role requires strategic thinking, sound judgment, strong interpersonal and communication skills, and the ability to build collaborative relationships and navigate complex organizational dynamics.

Primary Areas of Focus

Varsity Sport Program Oversight

Oversee assigned varsity sport programs, partnering with head coaches to develop and implement strategic plans that promote athletic excellence, transformative student-athlete experiences, and sustainable program success.

Provide leadership for Head Coaches and administrative oversight of assigned varsity sport programs, including ensuring compliance with NCAA and ACC regulations, applicable laws, and Stanford University and DAPER policies.

Partner with DAPER leadership on personnel matters for assigned sports, including head coach recruitment, hiring, and performance evaluation.

Maintain an active presence at assigned varsity sporting events and NCAA championships, ensuring appropriate sport administration coverage. Travel is required.

Oversee budgets for assigned sport programs, including expenditure monitoring, and responsible stewardship of resources.

Sport Administration Team Leadership

Lead and manage the Sports Administration team, providing direction, coordinating priorities, and supporting effective and consistent administration across varsity sport programs.

Convene and lead meetings with sport administrators, head coaches, and other key stakeholders to facilitate communication, coordination, and resolution of program-related matters.

Cross-Functional Collaboration and Operations

Collaborate with departmental leadership and functional partners to address sport-related issues, support effective day-to-day operations, and advance departmental priorities.

Partner with academic support, sports medicine, student-athlete development, and other relevant departments to coordinate resources, address emerging needs, and support the academic, athletic, and personal well-being of student-athletes.

Success in this Role Requires

Success in this role requires a collaborative, resourceful, and solutions-oriented professional who brings:

Strategic Thinking and Sound Judgment: The ability to navigate complex situations, anticipate challenges, and make thoughtful, informed decisions.

Relationship Building and Influence: Strong interpersonal skills and the ability to build trust, foster collaboration, and influence stakeholders across diverse teams.

Communication Skills: Exceptional communication and listening skills, with the ability to engage effectively with coaches, administrators, and leadership.

Leadership and People Development: A commitment to coaching, mentoring, and developing others while fostering a culture of accountability and high performance.

Adaptability and Problem-Solving: The ability to manage competing priorities, navigate ambiguity, and approach challenges with flexibility, diplomacy, and sound judgment.

Preferred Qualifications and Experience

Eight to ten years of progressively responsible experience in collegiate athletics administration, including experience in sport program oversight and leadership.

Demonstrated experience providing leadership and administrative oversight for multiple varsity sport programs, including working closely with head coaches and senior athletics administrators.

Experience supervising and evaluating coaches, sport administrators, or other athletics personnel.

Demonstrated experience in strategic planning, budget management, and resource allocation within an intercollegiate athletics environment.

Comprehensive knowledge of NCAA regulations, conference governance, and the operational complexities of Division I athletics.

Experience representing an athletics department in conference or NCAA governance activities, committees, or other institutional initiatives.

Demonstrated ability to navigate complex organizational dynamics, build collaborative relationships, and exercise sound judgment in sensitive or high-stakes situations.

Positions in this job series have managerial responsibility for the administrative and operational effectiveness of non-academic University departments or programs, or for an entire organization; multiple functions and associated staff managed may include business planning, finance, facilities, human resources, information technology, compliance, and health and safety. Individual contributor positions should be assigned to the Administrative Services Administrator series.

Core Duties

Direct staff and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, professional development and accountable for the performance of direct reports.

May independently or in collaboration with human resources managers, guide supervisors in the interpretation and implementation of human resources policies, procedures and programs.

Develop and direct strategic plans for organization or program(s) managed. May develop multi-year business plans. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise senior leadership. Make decisions that establish objectives for the overall direction/operation of a significant organization. Oversee allocation of all resources.

Evaluate the effectiveness of the organizational structure and programs to ensure success, development of employees and appropriate use of staff resources.