Assistant Director - FEMA Disaster Recovery

SmartRecruiters, Inc.; New York (NY); Hybrid; USD 150,000 - 184,000; Full time

Job summary

The Office of Management and Budget (OMB) in New York City is seeking an Assistant Director to guide agencies as they design and implement capital projects funded by FEMA Public Assistance. The role emphasizes eligibility reviews, documentation, and coordination with partners, with a grant-funded, multi-year horizon.

The position requires strong project management, budgeting knowledge, and the ability to work under pressure, in a hybrid office setting at 255 Greenwich Street.

Qualifications

• Experience managing complex projects with cross-functional teams.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Solid budgeting and accounting fundamentals.

Responsibilities

• Develop and maintain knowledge of Federal, State, and City regulations for FEMA PA funding.
• Advise on Federal funding eligibility and document approved scopes of work.
• Review designs, cost estimates, procurement materials and construction docs for eligibility and compliance.
• Monitor procurement and construction activities for compliance with Federal requirements.
• Support project closeout and grant retention of funds.
• Train colleagues on Federal requirements and project-management best practices.

Skills

Analytical skills

Organizational skills

Problem solving

Written and spoken communications

Budgeting and accounting basics

Independence and motivation

Stress management

Microsoft Office (Excel, Word, PowerP

Education

Bachelor's degree or higher in related field

BA in engineering, architecture or related discipline

PMI PMP certification (preferred)

Tools

Microsoft Office

Job description

• Full-time
• Agency: OFFICE OF MANAGEMENT & BUDGET
• Job Category: Finance, Accounting, & Procurement
• Salary Band: $150,000+
• Compensation: USD 167,101 - USD 167,101

Job Description

TASK FORCE: FEMA Disaster Recovery

JOB TITLE: One (1) Assistant Director

CONTROL CODE: BAW-27-09

SUMMARY

The Mayor's Office of Management and Budget (OMB) is the New York City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor's expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities. The FEMA Disaster Recovery Task Force, within the OMB-Managed Grants subdivision, works with City, State, and Federal agencies to help New York City recover from the lasting impacts of Hurricane Sandy, COVID-19, Tropical Storm Isaias, Tropical Storm Ida, and Tropical Storm Ophelia, as well as other federally declared disaster events. Among other responsibilities, the subdivision guides policy, monitors budgets, and ensures compliance with applicable requirements for projects funded through the FEMA Public Assistance (PA) program.

JOB DESCRIPTION

OMB is hiring a new Assistant Director to guide agencies as they design and implement capital projects intended to be supported with FEMA PA funding. The position will be responsible for advising on the eligibility of scope and project elements (including developing mitigation proposals when applicable), coordinating with partners, and monitoring project implementation funded by FEMA PA funds. Please note that this is a grant-funded position. Your term of employment is dependent upon the availability of grant funding, but it is expected to be at least three years.

Responsibilities

• Develop and maintain a comprehensive understanding of Federal, State, and City regulations and requirements applicable to construction projects supported with FEMA PA funding.
• Advise City agency staff and FEMA Disaster Recovery Task Force colleagues on Federal funding eligibility, including development and documentation of approved scopes of work / mitigation proposals; identification of applicable requirements; separation of FEMA-eligible scopes / costs from larger projects; and development of appropriate procurement, design, and construction documentation.
• Review project designs, cost estimates, procurement materials, and construction documents to identify eligibility, scope, cost, environmental and historic preservation, code, and other compliance issues, and support the justification and documentation of eligible scope changes.
• Monitor procurement and construction activities for compliance with approved Federal requirements and scopes, including review of bid documents, contractor invoices, change orders, and scope and cost tracking; coordinate with agencies and OMB to resolve issues and maintain alignment with approved Federal funding.
• Support project completion and Federal grant closeout by ensuring required documentation is complete and adequately supports eligible costs and activities, coordinating with agencies and Federal/State partners as needed, and helping maximize retention of approved disaster-recovery funding.
• Train FEMA Disaster Recovery Task Force colleagues on applicable Federal requirements, eligibility concepts, and project-management best practices.

QUALIFICATIONS

• Experience working on and managing complex projects.
• Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail.
• Strong interpersonal skills, and the ability to maintain working relationships.
• Strong written and spoken communications skills.
• Basic understanding of budgeting and accounting principles.
• Ability to work independently as a self-motivator and to motivate others.
• Ability to work calmly and proficiently under pressure and to adhere to deadlines.
• Must possess strong technical skills including proficiency in Microsoft Office software (Excel, Word, PowerPoint) and the ability to learn new technology quickly.
• Preferred: experience with the FEMA PA Program; PMP certification; PE or Architecture license; 10+ years of experience; BA in engineering, architecture or a related discipline.

REQUIREMENTS

Assistant Director ($167,101): Bachelor's degree and a minimum of six years of full-time experience in budgetary planning/management, financial analysis, cash flow analysis, and financial publications or an awarded Master's degree in Public Administration, Economics, Finance, Business or related field and a minimum of four years of relevant experience in budgetary planning/management, financial analysis, cash flow analysis, and financial publications. Applicants must also possess at least three years of supervisory experience.

Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education, and experience to meet the qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role

THE OFFICE OF MANAGEMENT AND BUDGET AND THE CITY OF NEW YORK ARE INCLUSIVE EQUAL OPPORTUNITY EMPLOYERS COMMITTED TO RECRUITING AND RETAINING A DIVERSE WORKFORCE AND PROVIDING A WORK ENVIRONMENT THAT IS FREE FROM DISCRIMINATION AND HARASSMENT BASED UPON ANY LEGALLY PROTECTED STATUS OR PROTECTED CHARACTERISTIC, INCLUDING BUT NOT LIMITED TO AN INDIVIDUAL'S SEX, RACE, COLOR, ETHNICITY, NATIONAL ORIGIN, AGE, RELIGION, DISABILITY, SEXUAL ORIENTATION, VETERAN STATUS, GENDER IDENTITY, OR PREGNANCY.

You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States.

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW; ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

This is a hybrid position with in-person days located at OMB’s offices at 255 Greenwich Street

BUDGET ANALYST (OMB)-MANAGERIA - 0608A

Qualifications

1. A baccalaureate degree from an accredited college.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.