Assistant Director, Facilities, Operations and Event Management

CSULB; Long Beach (CA); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

EAP

Job summary

California State University, Long Beach (CSULB) is seeking an Assistant Director, Facilities, Operations and Event Management to lead administrative and operational activities for NCAA Division I athletic events and campus events. The role emphasizes event logistics, staffing, budgeting, and coordination with campus partners and external stakeholders to ensure smooth operations.

The position requires independent leadership, experience in event planning, and the ability to manage diverse teams

Qualifications

• Bachelor's degree in a related field required.
• Two years of related experience required.
• Experience with NCAA Division I events or campus operations preferred.

Responsibilities

• Coordinates administrative functions including scheduling, budgeting, and payroll processing.
• Oversees planning and execution of NCAA Division I home contests, championships, events, and external rentals.
• Recruits, trains, and supervises student workers and event staff; develops staffing plans and training materials.
• Manages event budgets, invoices, contracts, and payroll while ensuring fiscal accountability.
• Provides support for departmental initiatives and special projects.

Skills

Leadership

Time management

Communication

Customer service

Education

Bachelor's degree in a related field

Tools

EMS software

Job description

• Unit 9 - CSUEU - Technical Support Services 1

Time Basis

• Full Time 1

Assistant Director, Facilities, Operations and Event Management

Job no: 561296
Work type: Staff
Location: Long Beach
Categories: Unit 9 - CSUEU - Technical Support Services, Temporary, Full Time

Join the vibrant community at California State University, Long Beach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Job Summary

This position works independently to provide administrative and operational leadership in the planning, coordination, and execution of NCAA Division I athletic contests, special events, campus activities, and external rentals. The Assistant Director of Facilities, Operations and Event Management serves as a primary resource for event logistics, departmental administration, game management, staffing, budgeting, and coordination with campus partners and external stakeholders to ensure successful and efficient operations.

Key Responsibilities

• Coordinates departmental administrative functions including scheduling, purchasing, contracts, budget tracking, payroll processing, event documentation, operational reporting, and departmental procedures. Develops standardized processes that improve efficiency and organizational effectiveness.
• Provides leadership for the planning, coordination, and execution of all NCAA Division I home contests, championships, special events, and external rentals. Oversees staffing, scheduling, event logistics, customer service, payroll coordination, facility readiness, and operational execution while ensuring compliance with University, conference, and NCAA requirements.
• Recruits, trains, schedules, supervises, and evaluates student assistants, casual workers, interns and event supervisors. Develops staffing plans, operational manuals, and training programs to ensure consistent event execution and customer service.
• Coordinates event budgets, purchase requisitions, contracts, invoices, payroll, and operational expenditures while monitoring fiscal accountability and assisting with financial reporting.
• Provides administrative support for departmental initiatives, NCAA and conference championships, strategic planning efforts, operational assessments, and special projects as assigned.
• Assists with special projects for the department as needed.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification

Athletics Admin Professional II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,908 (Step #1) - $7,150 (Step #20) per month.

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Previous experience with events and/or facility operations. Previous supervisory experience. Knowledgeable in EMS or equivalent software. Ability to develop, analyze, and implement policies and procedures related to facilities operations. Ability to plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved under the direction of the General Manager. Ability to train others on new skills and procedures and provide work direction. Strong organizational, time management, and communication skills. Must possess excellent customer service skills and must be multi-task oriented. Ability to work evenings and weekends.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to a Bachelor's degree in a related field and two years of related experience required.

Regularly works evenings and weekend hours.

Licenses

Valid CA Drivers license required.

Physical Summary

Heavy work - Job involves lifting more than 40 pounds. Approximately half of the incumbent's time will be spent walking, standing, squatting, kneeling, or climbing.

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Long Beach State Athletics is committed to following NCAA, Big West Conference, Golden Coast Conference, and Mountain Pacific Sports Federation rules and regulations. Therefore, the incumbent is required to maintain a working knowledge of these rules and regulations.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

Advertised: Aug 19, 2026 (9:00 AM) Pacific Daylight Time
Applications close: Nov 13, 2026 (11:15 AM) Pacific Standard Time