Assistant Director, Facilities, Operations and Event Management

California State University, Long Beach; Long Beach (CA); On-site; USD 55,000 - 80,000; Full time

Job summary

California State University, Long Beach (CSULB) seeks an Assistant Director, Facilities, Operations and Event Management to provide administrative and operational leadership for NCAA Division I athletic contests, special events, campus activities, and external rentals.

This role manages event logistics, staffing, budgeting, and coordination with campus partners to ensure successful and efficient operations, while developing standardized processes to improve efficiency and service across the

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Experience coordinating complex events, budgets, and staff.
• Strong organizational and communication abilities with attention to detail.

Responsibilities

• Coordinates scheduling, budgeting, payroll, contracts, and event documentation.
• Leads planning and execution of NCAA Division I home contests, championships, and external rentals.
• Recruits and trains student workers and event staff; develops staffing plans and training programs.
• Manages event budgets, requisitions, invoices, and payroll within fiscal constraints.
• Provides administrative support for departmental initiatives, championships, and strategic projects.
• Assists with special department projects as needed.

Skills

Organizational skills

Time management

Communication skills

Education

Bachelor's degree in related field

Tools

EMS software

Job description

Assistant Director, Facilities, Operations and EventManagement

Job No: 561296

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Unit 9 - CSUEU - TechnicalSupport Services, Appointment Type: Temporary, Time Basis: FullTime

Join the vibrant community at California State University, LongBeach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers aninspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSUsystem-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives.

As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer.

Join the California State University (CSU) and explore careeropportunities that advance student success and strengthenCalifornia's future-offering competitive compensation,comprehensive benefits, and professional growth.

Job Summary

This position works independently to provide administrative andoperational leadership in the planning, coordination, and executionof NCAA Division I athletic contests, special events, campusactivities, and external rentals. The Assistant Director ofFacilities, Operations and Event Management serves as a primaryresource for event logistics, departmental administration, gamemanagement, staffing, budgeting, and coordination with campuspartners and external stakeholders to ensure successful andefficient operations.

Key Responsibilities

• Coordinates departmental administrative functions includingscheduling, purchasing, contracts, budget tracking, payrollprocessing, event documentation, operational reporting, anddepartmental procedures. Develops standardized processes thatimprove efficiency and organizational effectiveness.
• Provides leadership for the planning, coordination, andexecution of all NCAA Division I home contests, championships,special events, and external rentals. Oversees staffing,scheduling, event logistics, customer service, payrollcoordination, facility readiness, and operational execution whileensuring compliance with University, conference, and NCAArequirements.
• Recruits, trains, schedules, supervises, and evaluates studentassistants, casual workers, interns and event supervisors. Developsstaffing plans, operational manuals, and training programs toensure consistent event execution and customer service.
• Coordinates event budgets, purchase requisitions, contracts,invoices, payroll, and operational expenditures while monitoringfiscal accountability and assisting with financial reporting.
• Provides administrative support for departmental initiatives,NCAA and conference championships, strategic planning efforts,operational assessments, and special projects as assigned.
• Assists with special projects for the department asneeded.

Department

Athletics

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent statusgranted. Temporary assignments may expire prior to the endingdate.

Classification

Athletics Admin Professional II

Compensation

Salary placement is determined by the education, experience, andqualifications the candidate brings to the position, internalequity, and the hiring department's fiscal resources.

CSU Classification Salary Range: TheCSU Classification Salary Range for this position is $4,908 (Step#1) - $7,150 (Step #20) per month.

Benefits

At California State University (CSU), we prioritize the health,growth, and success of our employees. Our benefits program reflectsour commitment to your overall well-being.

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP):Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to theirposition. Additionally, the CSU Total Compensation Calculator is available to helpprospective employees understand the full value of the CSU benefitspackage and how it complements base salary.

Knowledge, Skills, and Abilities

Previous experience with events and/or facility operations.Previous supervisory experience. Knowledgeable in EMS or equivalentsoftware. Ability to develop, analyze, and implement policies andprocedures related to facilities operations. Ability to plan,organize, coordinate, and perform work in various situations wherenumerous and diverse demands are involved under the direction ofthe General Manager. Ability to train others on new skills andprocedures and provide work direction. Strong organizational, timemanagement, and communication skills. Must possess excellentcustomer service skills and must be multi-task oriented. Ability towork evenings and weekends.

Ability to communicate with an ethnically and culturally diversecampus community. Ability to follow all university policies,procedures, and guidelines including but not limited to safety,civility, information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a "vision of excellence".

Education and Experience

Equivalent to a Bachelor's degree in a related field and two yearsof related experience required.

Regularly works evenings and weekend hours.

Licenses

Valid CA Drivers license required.

Physical Summary

Heavy work - Job involves lifting more than 40pounds. Approximately half of the incumbent's time will be spentwalking, standing, squatting, kneeling, or climbing.

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H-1B Visas).

A background check (including a criminal records check) must becompleted satisfactorily and is required for employment. CSULB willmake a conditional offer of employment, which may be rescinded ifthe background check reveals disqualifying information, and/or itis discovered that the candidate knowingly withheld or falsifiedinformation. Failure to satisfactorily complete the backgroundcheck may affect the continued employment of a current CSU employeewho was conditionally offered the position.

Long Beach State Athletics is committed to following NCAA, Big WestConference, Golden Coast Conference, and Mountain Pacific SportsFederation rules and regulations. Therefore, the incumbent isrequired to maintain a working knowledge of these rules andregulations.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULBprovides equal opportunity in employment without unlawfuldiscrimination or preferential treatment based on race, sex, color,ethnicity, national origin, or other protected status. CSULBcomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

California State University Long Beach expects respectful,professional behavior from its employees in all situations. Acts ofharassment or abusive conduct are prohibited. Demonstratedappropriate professional behavior, treating others with civilityand respect, and refusing to tolerate abusive conduct is expectedof all employees.

Accommodations

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system,is a State of California Employer. As such, the University requiresall employees upon date of hire to reside in the State ofCalifornia.

As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to performCSU-related work outside the state of California.