Assistant Director, College Alumni Philanthropy

The University Of Chicago; Chicago (IL); Hybrid; USD 63,000 - 75,000; Full time

Job summary

Join a forward-thinking university as an Assistant Director in College Alumni Philanthropy, where your skills in fundraising and relationship management will drive impactful philanthropic partnerships. This role involves executing fundraising projects, managing data, and supporting a dynamic team dedicated to enhancing alumni engagement. With a hybrid work schedule, you’ll enjoy the flexibility of working both remotely and in the office. If you are passionate about making a difference in the educational landscape and possess strong communication skills, this is an exciting opportunity to contribute to a prestigious institution's mission.

Benefits

Health Insurance

Retirement Plans

Paid Time Off

Professional Development Opportunities

Flexible Work Schedule

Qualifications

• 2-5 years of experience in nonprofit management or development.
• Experience with data management and reporting.
• Strong interpersonal and communication skills.

Responsibilities

• Maintain constituent records and manage data effectively.
• Support prospect activities and prepare reports.
• Assist in training plans for major gift officers.

Skills

Salesforce CRM

Project Management

Data Management

Interpersonal Communication

Event Planning

Education

Bachelor’s Degree

Advanced Degree

Tools

Salesforce CRM

Marketo

Cvent

Microsoft Excel

Microsoft Word

Job description

Assistant Director, College Alumni Philanthropy page is loaded

Assistant Director, College Alumni Philanthropy

Apply remote type Hybrid locations Chicago, IL time type Full time posted on Posted 2 Days Ago job requisition id JR30167

Department

ARD College Alumni Philanthropy

About the Department

Alumni Relations and Development (ARD) engages alumni (~220k), current students, parents, and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises more than $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.

The College Development team raises $80M-$100M annually, advancing philanthropic partnerships with key alumni, parents and friends of the College to support the educational goals of its undergraduates. This includes support for financial aid, teaching and research, career development, international study, athletics, and housing.

Job Summary

This role provides professional support of assigned development activities with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for visiting committees.

Responsibilities

• Maintains constituent records and actively supports the creation and management of data, including the preparation of custom and ad hoc reports, spreadsheets, graphs, charts and presentations.
• Prepares special reports and summaries and compiles data, statistics, and other information as needed using various sources.
• Supports the prospect activities of the College Alumni Philanthropy team.
• Crafts prospect, visit, and event briefs for University leadership as needed.
• Updates Salesforce CRM system with accurate notes from team leaders and the Executive Director.
• Tracks and reports on annual progress qualifying and advancing the College Alumni prospect pool.
• Functions as the Salesforce CRM power user for the College Alumni Philanthropy team, including running monthly standard reports as well as highly specialized reports, updating prospect notes, and offering additional assistance when needed.
• Monitors the solicitation pipeline weekly for the leadership annual giving and major gifts teams and works with the Executive Director to determine ways his/her work can aid in the closing of gifts.
• Works closely with the Executive Director to continually design, update, and prepare staff-training plans to keep major gift officers across ARD and on the College Development team updated on the latest College fundraising priorities and programs. Examples may include guest speakers, preparing toolkits, or distribution of printed materials for staff to use in major gift fundraising.
• Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions and with an eye towards broadly diversifying the advancement profession.
• Has a moderate/solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis.
• Has a moderate/high level of authority in drafting informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s or advanced degree.

Experience:

• Professional working experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar fields.
• Event, meeting, conference planning or similar work experience.
• Project management experience.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system.
• Demonstrated skill and knowledge of, or ability to quickly learn Salesforce CRM, Marketo email marketing software and Cvent event management software.
• Demonstrated skill and knowledge of, or ability to quickly learn Microsoft Windows computer environment, including Microsoft Outlook, Word, Excel, PowerPoint.
• Manage and interpret data in Excel.

Preferred Competencies

• Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
• Manage confidential information with discretion and tact.
• Act with integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a team setting.
• Self-motivated and take initiative.
• Prioritize multiple projects and independently follow through with detail.
• Exhibit resilience and optimize resources.
• Display emotional intelligence.
• Demonstrate University stewardship and serve as a brand ambassador.

Working Conditions

• This position has a hybrid work schedule which includes three days in-office per week.
• Standard office environment.
• Travel to campus and/or non-campus locations for University business.
• Work evenings and weekends as needed.
• This position is located in Hyde Park at 5235 South Harper Court.

Application Documents

• Resume/CV (required)
• Cover Letter addressed to the Hiring Committee (preferred)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Alumni Relations & Development

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$63,750.00 - $75,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook .

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu .Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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