Assistant Director, Career Development Office

The University Of Chicago; Chicago, Northern (IL, KY); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

The University of Chicago's Financial Mathematics Program is seeking an Assistant Director to support internship and full-time job preparation for graduate students. You will lead career events, provide one-on-one advising, and coordinate panels and workshops in a collaborative team environment.

Responsibilities include advising students on career strategies, mock interviews, resumes, employer outreach, and data reporting across systems.

Qualifications

• College or university degree in related field.
• 2–5 years of related work experience.
• Experience with graduate-level and/or international students.
• Experience with event planning and execution.
• Customer service or sales experience.

Responsibilities

• Advises and counsels students concerning employment opportunities and careers.
• Conducts mock interviews, reviews resumes and cover letters, and coordinates interview materials.
• Supports employer and alumni relations including outreach for career engagement opportunities.
• Coordinates quarterly info sessions for the Project Lab course and supports communications.
• Plans and logistic manages career events, including employer, alumni, and student-focused events.
• Communicates information about events and job opportunities to students and alumni weekly.

Skills

Career advising

Event planning

Student coaching

Interpersonal skills

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Google Docs

Symplicity

Salesforce

Handshake

Job description

Department PSD Financial Mathematics: Career Development About the Department The Financial Mathematics Program (FinMath) is a professional graduate program within the Department of Mathematics at The University of Chicago. As a pioneer in the field of quantitative finance, we have had the honor of shaping some of the brightest minds in the financial industry today. Bringing together top-performing students from around the world and highly accomplished faculty, FinMath prepares students for success in a variety of careers in quantitative finance. The FinMath Career Development Office serves students and alumni of the program by providing essential tools and resources to better prepare and position themselves in pursuing their professional career paths. Learn more about our program at https://finmath.uchicago.edu/ and our career services at https://finmath.uchicago.edu/careers/.

Job Summary

Reporting to the Career Development Office (CDO) Director, the Assistant Director works with the CDO team to prepare graduate students in the Financial Mathematics Program (FinMath) for securing internships and full-time employment. The Assistant Director provides key career event planning and execution support, provides one-on-one and group advising support for students, and facilitates career programming including classroom and virtual workshops, practice labs, special events and panels. Plays a key role to coordinate and plan events in support of alumni and employer relations.

Responsibilities

• Advises and counsels students concerning employment opportunities and careers by acting as a liaison between students and prospective employers - Topics include career exploration within the quant finance field, job search strategies, resumes and cover letters, networking and professional development, interview skills, salary negotiation, etc.
• Conducts mock interviews, reviews resumes and cover letters, and coordinates other interview related programming in both individual and group settings.
• Supports employer and alumni relations including coordinating outreach for career engagement opportunities with students.
• Collaborates with CDO Director to engage new and existing industry partners for the quarterly Project Lab course; coordinates quarterly info sessions and works with Project Lab instructor to support student, advisor, and company communications throughout each quarter.
• Provides planning and logistical management for career events, including employer, alumni, and student-focused events.
• Collaborates with campus partners to identify broader partnership opportunities for career support services and best practices.
• Completes data tracking and reporting, including on Canvas, FinMath Connect, and related external tools/systems used to track student/alumni/employer activities.
• Communicates and distributes information about events, and job/career opportunities to students and alumni on a weekly and ad hoc basis.
• Sources appropriate career opportunities from various job boards and company websites on a weekly basis.
• Leads or participates in special projects as assigned by CDO Director.
• Advises and counsels students concerning employment opportunities and careers by acting as a liaison between students and prospective employers.
• Conducts mock interviews, reviews resumes and cover letters, and coordinates other interview related programming in both individual and group settings.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Certifications: ---.

Preferred Qualifications

• Education: Bachelor's degree.
• Experience: Career Services, Student Affairs, Advising, Human Resources or a related field.
• Experience with graduate-level and/or international students.
• Previous experience in event planning and execution.
• Previous customer service or sales experience.

Technical Knowledge or Skills

Proficiency in office software such as Microsoft Office, Google Docs, etc. Experience with client management software such as Symplicity, Salesforce, Handshake.

Preferred Competencies

• Superb interpersonal skills and demonstrated success in maintaining strong collaborative relationships with diverse constituencies.
• Organizational skills and ability to multi-task on frequent and changing demands while meeting deadlines.
• Strong oral and written communication skills with a high degree of professionalism.
• Advising/coaching/counseling skills in individual and group settings.
• Analytical and problem-solving skills, as well as attention to detail.
• Ability to work independently, as well as within a team.
• Ability to maintain confidentiality.
• Ability to learn new technologies and skills.
• Commitment to excellent customer service, including tact, discretion, and proper judgement as necessary.
• Knowledge of mid to large-scale event coordination.
• Willingness to back-up partner offices on special projects as assigned.
• Ability to identify and implement process improvements.
• Innovative, problem solving and critical thinking skills.

Scheduled Weekly Hours 37.5

Pay Range $70,000.00 - $85,000.00

Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

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The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/.