Assistant Director, Alumni Engagement Operations

Go VCE; Blacksburg, Northern (VA, KY); Hybrid; USD 65,000 - 70,000; Full time

Job summary

Virginia Tech is seeking an Assistant Director, Alumni Engagement Operations within CALS Advancement to lead communications, data coordination, and recognition programs for CALS and VCE alumni, constituents, and donors.

The role coordinates bulk email, monthly newsletters, and data requests, while managing award nominations, stewardship gifts, and inventory, in collaboration with multiple university partners.

Qualifications

• Bachelor’s degree in a related field with extensive professional experience in communications, data coordination, advancement, or alumni relations.
• Experience developing or coordinating email, newsletter, or other audience-focused communications.
• Experience managing data requests, records, reports, or coding with accuracy and confidentiality.
• Experience coordinating projects, deadlines, and detailed administrative processes.
• Strong written, verbal, and interpersonal communication skills.

Responsibilities

• Lead communications, constituent data coordination, and recognition activities to engage CALS and VCE alumni and donors.
• Coordinate bulk email processes and the CALS alumni newsletter monthly.
• Serve as primary contact for alumni data requests, coding, and reporting references.
• Manage college award nomination and selection processes; coordinate stewardship gifts, awards, plaques, and inventory.
• Collaborate with CALS Advancement, Development, Marketing and Communications, and university/Extension partners to deliver accurate, timely communications and support.

Skills

Bachelor's degree with related field

Email/newsletter communications

Data requests and reporting

Project coordination and admin

Written and verbal communication

Education

Bachelor's degree in related field

Master’s degree (preferred)

Tools

Blackbaud/AIMS

BBIS

Job description

Job Description

Reporting to the Director of Alumni and Constituent Relations, the Assistant Director, Alumni Engagement Operations serves as a member of the College of Agriculture and Life Sciences (CALS) Advancement team and leads communications, constituent data coordination, and recognition activities that strengthen engagement with CALS and Virginia Cooperative Extension (VCE) alumni, constituents, donors, volunteers, and friends. The position coordinates bulk email processes and the monthly CALS alumni newsletter; serves as the primary contact for alumni and constituent data requests, coding, and reporting references; manages college award nomination and selection processes; and coordinates stewardship gifts, awards, plaques, and related inventory. The Assistant Director works collaboratively with CALS Advancement, Development, Marketing and Communications, college and Extension partners, university offices, and external organizations to deliver accurate, timely, and well-coordinated communications, data, recognition, and stewardship support.

Required Qualifications

• Bachelor’s degree in a related field and extensive professional experience in communications, data coordination, advancement, alumni relations, or a related area.
• Demonstrated experience developing or coordinating email, newsletter, or other audience-focused communications.
• Demonstrated experience managing data requests, records, reports, or coding with attention to accuracy and confidentiality.
• Demonstrated experience coordinating projects, deadlines, and detailed administrative processes.
• Demonstrated written, verbal, and interpersonal communication skills.

Preferred Qualifications

• Master’s degree in a related field.
• Experience in higher education advancement, alumni relations, donor relations, or stewardship.
• Experience using constituent relationship management and email marketing systems, preferably Blackbaud/AIMS and BBIS.
• Experience coordinating awards, recognition, nominations, or inventory.

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

$65,000 - $70,000; commensurate with experience

Hours per week

40

Review Date

November 11, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Bailee Collins at [e-mail] during regular business hours at least 10 business days prior to the event.