Assistant Director, Accounting and Finance

Taleo; New York (NY); On-site; USD 150,000 - 190,000; Full time

Job summary

Taft Hartley Funds seeks a senior financial leader to manage processing, recording and reporting for the Benefit and Pension Fund Family. The role oversees audits, tax filings and GAAP-compliant statements across multiple funds, driving accurate budgets and cash flow projections.

You will lead staff, develop processes, and ensure timely external reporting while maintaining compliance with IRS and DOL requirements. Strong supervisory and analytical skills are essential.

Qualifications

• Bachelor’s degree in Accounting or Finance; CPA certification preferred.
• Minimum six (6) years financial management experience with supervisory responsibility.
• Advanced knowledge of U.S. GAAP and external reporting for not-for-profit organizations; IRS/DOL familiarity.

Responsibilities

• Provide financial leadership over processing, recording and reporting for the Benefit and Pension Fund Family (BPF).
• Oversee preparation and coordination of external audits and tax filings for each Taft Hartley Fund.
• Develop and maintain timely internal and external financial statements (balance sheets, activities, cash flows) per GAAP.
• Lead seamless accounting processes including reporting, budgeting and cash flow projections for all reporting groups.
• Develop staff, provide coaching and supervision to meet deadlines with integrated finance reporting.
• Create action plans to ensure accurate accounting, reporting, budgets and cash flows.
• Review and approve cash disbursements and wire transfers; ensure proper banking reconciliation.
• Develop KPIs to track fund performance and support management decisions.
• Ensure monthly reconciliations of cash and major accounts, with reconciling to external systems.
• Ensure Funds and 501c3 organizations comply with regulations; manage external filings like IRS 990s and 5500s.
• Assist with ad-hoc projects as needed.

Education

Bachelor's degree in Accounting or Finance

CPA certification

MBA or other advanced degree

Tools

GAAP reporting systems

Microsoft Excel

Financial reporting software

Job description

Responsibilities:

• Provide financial leadership over the financial processing, recording, and reporting of financial information of the Benefit and Pension Fund Family (BPF) which includes four (4) Benefit Funds, three (3) Pension Funds, and one (1) 401K Plan while delivering long term strategic initiatives that keep the department current in today’s ever changing financial environment.


• Oversee the preparation and coordination of all Funds’ external audits as well as all tax filings (Internal Revenue Service (IRS), state and local Department of Labor (DOL)) as Plan Sponsor for each of the Taft Hartley Funds


• Develop and maintain timely and accurate internal and external financial statements (including balance sheets, statements of activities, cash flows and trend and variance reporting analyses with variance explanations that are appropriate for the users and in accordance with generally accepted accounting principles


• Develop and facilitate seamless accounting processes, including reporting, analysis, budgeting, and cash flow projections; Responsible for leading these processes for all reporting groups among budget, program and accounting staff ensuring timely and accurate reports by a fully integrated finance staff with excellent knowledge of finance, operations, and programs


• Lead organizational development of all functions ensuring training, coaching, reviewing, and supervising the staff to meet deadlines in the most efficient and seamless manner; Develop financial professionals to produce timely and accurate financial statements, reports, analyses and budgets and cash flow projections with fully integrated financial reporting


• Develop detailed action plans that target meeting objectives of accurate and timely accounting, reporting, analysis, budgets, and cash flow projections


• Cash Management – Review, approve, and release wire transfers. Ensure that banking transactions are properly recorded and reconciled in accounting system.


• Develop metrics and Key Performance Indicators (KPIs) to track Funds performance and inform management of these key indicators for decision making


• Review monthly account reconciliations; Ensure that cash and other significant accounts of the Funds’ are reconciled monthly on a timely basis. Ensure that the accounting system reconciles to V3, QNXT, and other external systems on a monthly basis


• Monitors the interfund balances owed to and from each respective fund and ensures that those balances reconcile on a monthly basis


• Ensure that the Funds and 501c3 organizations are in compliance with all regulations and adhering to all applicable laws and regulations for the proper segregation of funds; leading timely preparation of all external audits, financial statements, financial budgets and forecasts in accordance with Generally Accepted Accounting Principles (GAAP), and reviewing, all applicable returns, and external filings such as IRS 990 Forms and 5500 returns


• Assist with ad-hoc projects as needed

Qualifications:

• Bachelor’s degree in Accounting or Finance required: Current CPA certification, MBA or other advanced degree preferred


• Minimum six (6) years financial management experience complemented by controller, reporting and analysis, planning, accounting, and management skills in a complex not-for-profit with significant scale required: four (4) years supervisory experience of exempt and non-exempt personnel required


• Knowledge of F inancial Planning and Reporting systems used in complex not-for-profit environments


• Advanced knowledge of U.S. GAAP; external reporting with knowledge of IRS, DOL and other governmental requirements as they relate to Taft Hartley and not-for-profit organizations


• Knowledge of Taft Hartley Plans highly preferred


• Advanced skill level in Microsoft Excel, Word, Accounting, Financial and Budgeting Software Strong management, supervisory and communication skills; excellent critical thinking and analytical capabilities


• Superbanalytical skills with ability to provide solutions and develop alternatives


• Demonstrated organizational skills with ability to manage complexity, multi-task and meet operational deadlines


• Ability to manage projects, work well under pressure, maintain professional manner and presentation