Assistant Digital Librarian

Self-Realization-Fellowship-Church; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Self-Realization-Fellowship-Church is seeking a detail-oriented individual to support the Photo Library's digitization, preservation, and access. This role blends desk work with handling physical collections, requiring precise naming, indexing, and metadata maintenance.

You will digitize photos, manage digital and physical collections, respond to image requests, and follow privacy and copyright policies while upholding confidentiality and SRF policies.

Qualifications

• Strong attention to detail, organization, record keeping and confidentiality.
• Proficiency with Microsoft Office and digital file management systems.
• Good written and verbal communication; able to work independently and collaboratively.
• Experience in a library, archive, museum or records management environment.
• Experience with scanning, digital imaging, metadata, or photographic preservation.

Responsibilities

• Digitize photographs and related records; prepare materials for scanning and quality review.
• Accurately name, index, store, and maintain digital files and metadata.
• Organize and preserve physical and digital collections for efficient retrieval.
• Process image requests and provide accurate, complete, and timely materials.
• Follow departmental procedures for collection management, privacy, copyright, and information security.
• Support workflow improvements and train or assist team members as needed.
• Lifting and moving archival boxes or photo collections within established safety guidelines.
• Honor and maintain a strict level of confidentiality.
• Responsible to follow SRF’s policies and established processes.
• Other position-related tasks, as assigned.

Skills

Attention to detail

Organization

Confidentiality

Microsoft Office

Digital asset management

Metadata basics

Written & verbal communication

Independent & collaborative work

Library/archive experience

Education

Associate’s or Bachelor’s degree in Information Management or related field

Coursework in digital asset management

Tools

Scanning software

Digital asset management systems

Metadata standards

Job description

POSITION SUMMARY:Supports the management, preservation, organization, digitization, and accessibility of the Photo Library’s physical and digital collections while maintaining accuracy, confidentiality, and established procedures.Other position-related tasks, as assigned.RESPONSIBILITIES:Digitize photographs and related records; prepare materials for scanning and quality review.Accurately name, index, store, and maintain digital files and metadata.Organize and preserve physical and digital collections for efficient retrieval.Process image requests and provide accurate, complete, and timely materials.Follow departmental procedures for collection management, privacy, copyright, and information security.Support workflow improvements and train or assist team members as needed.Lifting and moving archival boxes or photo collections within established safety guidelines.Work conditions include desk-based computer work combined with handling physical collections and regular use of scanners and storage devices for digital files.Honor and maintain a strict level of confidentiality.Responsible to follow SRF’s policies and established processes.Other position-related tasks, as assigned.Associate’s or Bachelor’s degree in Information Management, History, Photography, Library and Information Science, or a related field.Coursework or certification in digital asset management, records management, digital imaging, or metadata standards preferred.Strong attention to detail, organization, record keeping, and confidentiality.Ability to manage physical and digital collections, prioritize multiple projects, and meet deadlines.Good written and verbal communication skills; able to work independently and collaboratively.Proficiency with Microsoft Office and digital file management systems.Experience in a library, archive, museum, photo library, or records management environment.Experience with scanning, digital imaging, digital asset management systems, metadata, or photographic preservation.ADDITIONAL DETAILS:This is a full-time, hourly non-exempt position, Monday through Friday, 8:30 a.m. – 5:00 p.m. PSTLocal candidates only please. No reimbursement for relocation costs offered for this position.This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.No phone calls please.