Assistant Deputy Director

City of Santa Fe Springs

Elizabethtown (NC)

On-site

USD 42,000 - 62,000

Full time

14 days+

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Benefits offered by this job

Health insurance

Retirement plan

Paid holidays

Life insurance

FSA / Voluntary plans

Job summary

Bladen County seeks an Elections Support Specialist to process voter registration, assist with election preparations and provide general support to the Elections Director.

Responsibilities include data entry, reporting, public inquiries and coordination of polling site activities, with supervision and evaluation conducted through conferences and review of work generated.

Qualifications

High School diploma or equivalent required.
1–2 years of general administrative experience preferred.
Ability to explain election procedures to the public.
Strong data entry and records management skills.
Capable of planning, coordinating and prioritizing daily tasks.

Responsibilities

Assist in planning, coordinating and conducting voter registration and elections.
Maintain voting precinct maps and supervise polling activities on election day.
Prepare reports, notices, mailings and respond to public inquiries.
Operate and oversee election-related computer programs and equipment.
Support candidates, voters, precinct officials and other stakeholders.

Skills

Public interaction

Data entry

Office software

Planning & organizing

Decision making

Training & supervision

Education

High School diploma or equivalent

Tools

Voting database software

Election equipment understanding

Job description

Description An employee in this class is responsible for processing voter registration cards, assisting with the preparation for elections, and providing general support to the Elections Director and the office as needed. Other duties include entering data and maintaining the database, preparing reports, assisting candidates, voters, precinct officials and others. Work requires that the employee exercise sound judgment in working with the public and providing them with the proper information. Work procedures are well established and generally are readily available. Work is performed under the supervision of the Elections Director and is evaluated through conferences, observation, and review of and work generated.

DUTIES

Assists the Director in planning, coordinating and conducting voter registration at designated places within Bladen County.
Maintains accurate voting precinct maps.
Assists the Director in planning, coordinating and conducting county, state and federal elections, which includes securing polling sites; recruiting, training and supervising poll chairmen and managers; preparing, assembling and distributing voting materials; programming and setting up voting machines; monitoring polling sites on election day; collecting and counting ballots; reporting ballot totals to appropriate authorities.
Inspects voting machines to ensure proper working condition prior to elections.
Oversees the use and maintenance of computer programs used in voter registration / election processes.
Distributes and processes absentee ballots.
Ensures the proper storage and security of all ballots.
Coordinates candidate filing procedures.
Prepares public notices for advertisement in local newspaper.
Receives and responds to public inquiries, requests for assistance and complaints regarding voter registration / election policies and procedures.
Plans and gives presentations to various groups to discuss voter registration and election procedures and issues.
Performs routine administrative / clerical work as required, including preparing reports and correspondence, preparing mass mailings, processing daily mail, copying and filing documents, entering and retrieving computer data, answering the telephone, ordering supplies, sending and receiving faxes, etc.
Performs related duties as required.

Knowledge, Skills And Abilities

Thorough knowledge of the methods, procedures and policies of the Elections Department as they pertain to the performance of duties of the Deputy Director.
Thorough knowledge in the areas of voter registration and election administration.
Comprehensive knowledge of the terminology and various professional languages used within the department.
Considerable knowledge of the functions and interrelationships of the County and other governmental agencies.
Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
Knowledge of the reports, records, files and letters which must be prepared, processed and maintained in order to meet legal requirements.
Knowledge of the standard equipment used in public elections; is able to make minor repairs and adjustments to equipment as necessary.
Knowledge of proper English usage, punctuation, spelling and grammar.
Knowledge of modern office practices and technology; has skill in the use of computers for word and data processing and records management.
Knowledge of the occupational hazards and safety precautions of the industry.
Ability to offer assistance to the public and others as necessary in explaining voter registration and election procedures and requirements.
Ability to make sound, educated decisions.
Ability to offer training and assistance to subordinates, volunteers, and employees of other departments as required.
Ability to take the initiative to complete the duties of the position without the need of direct supervision.
Ability to plan, organize and prioritize daily assignments and work activities.
Ability to demonstrate good organizational, technical and human relations skills.
Ability to learn and utilize new skills and information to improve job performance and efficiency.
Ability to read and interpret relatively complex materials pertaining to the responsibilities of the job.
Ability to assemble and analyze information and make written reports and records in a concise, clear and effective manner.
Ability to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation.
Ability to react calmly and quickly in emergency situations.

Education And Experience Requirements

High School graduation supplemented by one or two years of general administrative experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Special Requirements

Valid North Carolina driver license
Must possess State Election Commission Certification or be able to obtain within the required time period.

This classification specification has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to perform the job. Bladen County reserves the right to assign or otherwise modify the duties assigned to this classification.

In compliance with the Immigration Reform and Control Act of 1986, Bladen County will employ only those individuals who are US citizens, or legal aliens authorized to maintain employment in the United States.

BLADEN COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Bladen County prides itself on having a competitive, productive workforce. For our full time employees Bladen County offers a wide range of benefits, including healthcare, supplemental plans and retirement programs and (12) twelve paid holidays.

Health

We offer the NC State Health Plan. The provider is Aetna Medical Insurance. Employee has the option to elect to purchase or PlusPlan (70/30 ) or the ProPlan (80/20 ).

Voluntary Plans

Employees may choose from a variety of plans arranged through UNUM, Guardian, Mutual of Omaha and Aflac. These include Critical Illness and Hospital Indemnity plans, Dental, and Vision plans. In addition we offer Short-term disability and FSA (Flex Spending Account).

Life Insurance

The County provides $10,000 Basic Life insurance for employees. An employee may choose to purchase additional voluntary term life insurance.

Retirement

We participate on the N.C. Local Government Employees' Retirement System. Employees are required to contribute 6% of gross wages toward their account.

401(k) and 457

are supplemental retirement plans administered by Empower.

Vacation Leave

Employees accrue annual leave monthly and may use accrued leave upon approval after the probationary period is completed. Years of service transferred from eligible NC Governmental Agencies (written documentation required) and the employee’s work schedule are used to determine the rate of earning.

Petty Leave

Employees earn fourteen (14) hours per calendar year. May use in increments of 15 minutes. Leave is pro-rated based as of date of hire in the first calendar year of employment. Petty leave must be used within the calendar year.

Longevity Pay

The County offers longevity pay to employees with 5 years of continuous service.

This position requires the ability to work during natural disaster events like hurricanes or snow storms? Are you willing to accept these working conditions?