Assistant Dean for Licensure and Clinical Experiences

William & Mary; Virginia (IL); On-site; USD 60,000 - 100,000; Full time

Job summary

William & Mary School of Education is seeking an Assistant Dean for Licensure and Clinical Experiences to lead field and clinical experiences across all programs and degree levels. The role serves as the primary liaison to the Virginia Department of Education (VDOE) for licensure and program approvals, and directs policy-aligned processes, documentation, and continuous improvement across SOE partner sites.

Strong collaboration with faculty and staff is essential as you supervise graduate

Qualifications

• Master’s degree in education or a closely related field or equivalent combination of education and experience.
• Demonstrated experience with field/clinical supervision and partnership-based work in K–12 schools and/or relevant professional practice settings.
• Demonstrated ability to develop and implement policies/procedures; strong organizational, analytical, communication, and problem-solving skills.
• Demonstrated ability to manage sensitive records and maintain accurate documentation/data in appropriate systems (e.g., Banner or equivalent).
• Demonstrated ability to collaborate effectively with faculty, staff, students, and external partners.

Responsibilities

• 65% Virginia Licensure Operations, Field/Clinical Systems, and Partnerships—design, implement, and oversee SOE-wide field and clinical experience systems across all programs and degree levels.
• VDOE Licensure and VDOE Program Approval—serve as SOE’s primary liaison to VDOE for licensure and program approval matters.
• Licensure processing—counsel and monitor candidates to ensure licensure requirements are met; audit and maintain records; enter state-mandated exam scores; submit licensure forms.
• Provide MOUs and partnership management for clinical placements; sign MOUs and ensure terms are met by all parties.
• Convenes Clinical Experiences Council; ensure quality management, documentation, and improvement priorities across programs.

Skills

Field/clinical supervision

K-12 partnerships

Policy development

Data management

Collaboration

Education

Master’s degree in education or related field

Tools

Banner/SIS

Job description

Job Requisition:JR101976 Assistant Dean for Licensure and Clinical Experiences (Open)Job Posting Title:Assistant Dean for Licensure and Clinical ExperiencesDepartment:CC00189 WM001 | SOE | Education Deans OfficeJob Family:Staff - Academic Program AdministrationWorker Sub-Type:Regular (benefited)Job Requisition Primary Location:School Of EducationPrimary Job Posting Location:Posting Location - William & MaryJob Description Summary:Unit Mission Statement:The mission of the William & Mary School of Education is to transform students, schools, and communities through professional preparation, collaborative partnerships, and the translation of research into action.Position Summary:The William & Mary School of Education (SOE) invites applications for the Assistant Dean for Licensure and Clinical Experiences.The Assistant Dean for Licensure and Clinical Experiences is a full-time appointment in the School of Education (SOE) and reports to the Associate Dean for Academic Affairs.This position fills a critical need by directing and coordinating field and clinical experiences (observation, fieldwork, practica, internships, and student teaching) across all SOE programs and degree levels. The Assistant Dean provides school-wide leadership by aligning the faculty/staff coordinators who manage practica and internships across other SOE programs (e.g., counseling, school psychology, leadership).The Assistant Dean serves as the SOE’s primary liaison to the Virginia Department of Education (VDOE) for Virginia licensure regulations/endorsement requirements and for Virginia program approval submissions relevant to educator preparation. The Assistant Dean collaborates as a peer system owner with the Assistant Dean for Assessment, Accreditation, and Accountability to align clinical evidence workflows, shared definitions, timelines, and data quality standards that support continuous improvement and accreditation reporting.The Assistant Dean provides matrix leadership by supervising graduate assistants; providing functional leadership and support to university supervisors/clinical faculty; and convening the Clinical Experiences Council as an internal coordinating council of SOE faculty/staff responsible for field/clinical components across programs.Job Description:We will not sponsor applicants for work visas for this position.Salary: Up to $100,000 commensurate with experience and internal alignment.Required Qualifications:Master’s degree in education or a closely related field or equivalent combination of education and experience.Demonstrated experience with field/clinical supervision and partnership-based work in K–12 schools and/or relevant professional practice settings.Demonstrated ability to develop and implement policies/procedures; strong organizational, analytical, communication, and problem-solving skills.Demonstrated ability to manage sensitive records and maintain accurate documentation/data in appropriate systems (e.g., Banner or equivalent).Demonstrated ability to collaborate effectively with faculty, staff, students, and external partners.Preferred Qualifications:Experience leading field/clinical experiences across multiple program types (e.g., teacher education and at least one of the following: counseling, school psychology, leadership, advanced programs).Demonstrated knowledge of Virginia licensure regulations and experience working with VDOE processes/program approvals.Familiarity with accreditation expectations connected to clinical preparation (e.g., CAEP, CACREP, NASP) and the use of evidence for continuous improvement.Conditions of Employment:This position requires access to university information systems and/or sensitive data (e.g., student records, placement records, licensure documentation). The incumbent is expected to adhere to information security policies and all applicable laws and regulations.Job Duties:65% Virginia Licensure Operations, Field/Clinical Systems, and PartnershipsDesign, implement, and oversee SOE-wide field and clinical experience systems across all programs and degree levels, including shared timelines, readiness requirements, documentation standards, and placement decision protocols.VDOE Licensure and VDOE Program ApprovalServe as SOE’s primary liaison to VDOE for Virginia licensure and program approval matters: interpret and track any shifts in Virginia licensure requirements; consult with program leadership/faculty on alignment; coordinate VDOE submissions/communications relevant to educator preparation.Licensure processing (teaching): counsel and monitor candidates’ progress to ensure they meet licensure requirements; audit and maintain records (transcript/test-score verification); enter state-mandated exam scores in Banner (or equivalent SIS); complete and submit teaching licensure forms for Virginia and other states as required.Provide eligibility letters for students and recent graduatesClinical Partnerships and Clinical Placements MOU ManagementProvides high-level strategy, administrative, and organizational support to all 3 departments across all field and clinical placements in SOEClinical placement partnership development and maintenanceProvide leadership on developing and renewing MOUs and ensuring the terms of the MOU are being met by all parties. Acts as the signatory authority on all clinical placement MOUs for the School of Education.Accreditation and ComplianceProvides accountability for data review and continuous improvement with related to field and clinical placementsSets shared expectations and processes across all programsAligns clinical work with accreditation and partnership needsConvenes program liaisons to ensure quality management and consistencyEnsures program handbooks are reviewed regularly and kept up to dateConvene and chair the Clinical Experiences Council as an internal coordinating council of SOE faculty/staff who oversee practica/internships/fieldwork across programs, aligning standards, calendars, documentation, and improvement priorities.Oversee and make decisions related to placement arrangements, including exceptions/changes, and establish consistent escalation pathways for placement concerns and serious student issues in coordination with clinical coordinators, program leadership, and university policies.Establish and enforce compliance processes tied to field/clinical participation (e.g., background checks/partner requirements, readiness “gates,” documentation for placement interruption/removal).Maintain and manage the field/clinical placement database and related records; ensure data integrity and timely completion of required documentation, including alignment with SOE assessment/data needs.Provide functional leadership for university supervisors/clinical faculty across programs (recruitment/hiring, onboarding expectations, assignment coordination, monitoring evaluation completion, ongoing communication and support).Coordinate administrative workflows for the clinical enterprise including supervisor compensation/honoraria and reimbursements, in collaboration with appropriate SOE staff and Associate Deans as needed.20% Quality Improvement:Analyze evidence from field/clinical experiences (candidate performance signals, supervisor evaluations, partner feedback, placement quality trends) and recommend improvements to policy, practice, and procedures.Lead periodic review and improvement of readiness requirements, placement processes, and clinical decision protocols; propose revisions to the Associate Deans and relevant governance groups.Lead supervisor calibration and support improvement of evaluation instruments/rubrics in collaboration with program leadership and the Assistant Dean for Assessment, Accreditation, and Accountability.Use Clinical Experiences Council and other stakeholder groups to identify cross-program needs and implement coordinated improvements.Provide periodic summaries of clinical quality assurance, partnership health, and system improvements for SOE leadership.15% Training and Support:Develop and implement a systematic plan of training and support for university supervisors/clinical faculty, partner mentors, candidates, and SOE field/clinical coordinators.Conduct orientations and ongoing training for supervisors and partners; provide responsive support for emergent placement, evaluation, and compliance needs.Support candidates and supervisors in navigating field/clinical expectations and documentation requirements, coordinating with program leadership as needed.Additional Job Description:Interested applicants must submit a cover letter detailing interest and qualifications for the position, a current resume, and contact information for a minimum of three professional references. For full consideration, please apply by the review date of August 28, 2026.Benefits Summary StatementWilliam & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.phpJob Profile:JP0471 - Credential Specialist - Exempt - Salary - S12Qualifications:Compensation Grade:S12Recruiting Start Date:2026-07-29Position Restrictions:Continuing E&G funded position and not term-limitedEEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https:// www.eeoc.gov/know-your-rights-workplace-discrimination-illegalBackground Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.