Assistant Dean for Finance and Administration

Stony Brook University; Stony Brook (NY); Sur place; USD 140 000 - 200 000; Plein temps

Résumé du poste

Stony Brook University is seeking an Assistant Dean for Finance and Administration to serve as the chief administrative officer and strategic advisor to the Dean. This role oversees financial operations, budgeting, academic personnel administration, facilities and space planning, IT coordination, compliance, and broad operational functions that support the College's mission.

The candidate should demonstrate sound judgment, strong analytical and communication skills, and the ability to translate

Qualifications

• Master's degree in a related field (MBA, MPA, Higher Education Administration, Finance, or related).
• 5+ years of full-time progressive administrative/financial/operational management experience.
• Experience budgeting, financial analysis, forecasting, and resource planning.
• Experience administering personnel transactions and appointments.
• Experience developing executive reports, presentations, and business analyses.

Responsabilités

• Direct and oversee all budgetary and financial activities for the College.
• Develop and manage operating, foundation, and research budgets.

Connaissances

Budgeting

Financial analysis

Forecasting

Excel

PowerPoint

Financial reporting

Formation

Master's degree in related field

Outils

PeopleSoft

SUNY systems

Description du poste

Required Qualifications (as evidenced by an attached resume)

Master's degree (MBA, MPA, Higher Education Administration, Finance, or related field). Five (5) years of full time progressively responsible administrative, financial, or operational management experience. Significant experience with budgeting, financial analysis, forecasting, and resource planning. Experience administering personnel transactions and appointment processes. Experience developing executive‑level reports, presentations, and business analyses. Experience working with senior leaders and executive stakeholders. Experience synthesizing complex data into meaningful recommendations. Advanced proficiency in Microsoft Excel, PowerPoint, and financial reporting tools.

Preferred Qualifications

Experience in higher education administration, particularly within an academic college or university. Knowledge of SUNY, New York State, Research Foundation, Stony Brook Foundation or university financial and personnel systems. Experience supporting academic leadership (deans, chairs, senior administrators). Experience with faculty affairs, academic personnel management, labor relations and recruitment processes. Experience leading organizational improvements and strategic initiatives. Experience creating executive dashboards, performance metrics, and data visualization tools.

Brief Description of Duties

The Assistant Dean for Finance and Administration serves as the chief administrative officer and strategic advisor to the Dean. As a highly visible leader within the College, the incumbent oversees financial operations, budgeting, academic personnel administration, facilities and space planning, information technology coordination, compliance, and broad operational functions that support the College's mission and strategic priorities. The ideal candidate will have the following; Demonstrated ability to exercise sound judgment, discretion, and independent decision‑making. Strong analytical, organizational, and problem‑solving skills. Excellent written, verbal, and presentation communication skills. Strong interpersonal skills with the ability to establish credibility across all organizational levels. Demonstrated ability to manage multiple priorities in a dynamic environment. The Assistant Dean provides high‑level planning, analysis, and decision support to ensure resources, staffing, facilities, and systems are aligned with institutional goals. The role requires exceptional judgment, analytical capability, discretion, and the ability to translate complex operational and financial information into actionable recommendations for executive decision‑making. The incumbent collaborates extensively with university administrative offices, faculty, staff, and external partners to support the effective management and growth of the College.

Duties

Financial Administration & Budget Management

Direct and oversee all budgetary and financial activities for the College, ensuring compliance with university, SUNY, state, and applicable funding requirements.

Develop, monitor, and manage the College's operating, state, foundation, research, and other funding‑source budgets.

Perform complex financial analyses, forecasting, and scenario modeling to support strategic planning and resource allocation decisions.

Monitor revenue and expenditure trends and identify opportunities to improve operational effectiveness and fiscal sustainability.

Prepare financial reports, dashboards, and executive summaries for the Dean and senior leadership.

Serve as the College's primary liaison with central finance and budget offices.

Academic Personnel & Appointment Administration

Oversee the administration and processing of faculty, professional staff, adjunct, visiting, and temporary appointments.

Ensure personnel actions are completed accurately, timely, and in accordance with university policies, collective bargaining agreements, and applicable regulations.

Coordinate faculty recruitment, onboarding, reappointments, promotions, tenure‑related processes, and other academic personnel matters, including labor relations.

Provide guidance to department leadership regarding academic personnel policies and procedures, as well as labor relations.

Facilities, Space Planning, IT Coordination & Operational Compliance

Oversee College facilities operations, including space planning, renovations, office moves, classroom needs, and long‑term facilities strategy.

Partner with campus Facilities & Services on maintenance, capital planning, and building‑related initiatives.

Coordinate IT needs for the College, including technology planning, equipment procurement, instructional technology support, and alignment with university IT policies.

Ensure operational compliance across finance, HR, facilities, IT, procurement, and research‑related activities.

Develop and maintain internal controls, risk‑mitigation practices, and compliance monitoring systems.

Lead operational readiness planning for major facilities