Assistant Coordinator

AltaPointe Health Systems; Mobile (AL); On-site; USD 60,000 - 75,000; Full time

Job summary

AltaPointe Health Systems seeks a Health Information Management professional to oversee the organization and maintenance of health information systems within the primary care continuum.

The role ensures adherence to privacy regulations, coordinates the release of protected health information, and leads audits. It requires RHIT credential and relevant HIM management experience, with knowledge of ICD-9 and DSM-IV-TR.

Qualifications

• Associate degree with RHIT credential.
• Coding credential (CCS, CCS-P, CPC) preferred.
• Knowledge of HIPAA, confidentiality and privacy.
• Experience managing HIM functions and audits.
• Familiarity with DMH/Medicaid/Medicare standards.

Responsibilities

• Oversee organization and maintenance of health information systems.
• Ensure compliance with health information laws and privacy regulations.
• Coordinate release of protected health information per policy.
• Lead audits and monthly reporting of HIM activities.
• Coordinate dictation and transcription workflows as needed.
• Work with Finance to prevent revenue cycle disruptions.
• Provide staff training on policy updates and changes.
• Coordinate medical record documentation forms and procedures.
• Engage with OCR during reviews and investigations.
• Apply knowledge of ICD-9 and DSM-IV-TR where required.

Skills

HIM management

HIPAA compliance

Privacy regulations

Revenue cycle

Policy updates

Staff training

Audits

Documentation standards

Education

Associate degree with RHIT credential

Coding credential (CCS, CCS-P, CPC) preferred

Job description

Primary Care

Health information control

• Works directly under the direction of the Assistant Director of Health Information and/or Vice President of Administration.
• Responsible for the organization, coordination, and maintenance of all health information systems through the primary care continuum.
• Remains abreast of laws concerning health information and privacy regulations and updates HIM team and supervisors accordingly.
• Works with all organizational staff involved with any aspect of release of protected health information to ensure full coordination and cooperation under the organization’s policies and procedures and legal requirements.
• Cooperates with the Office of Civil Rights, other legal entities, and organization officers in any compliance reviews or investigations.
• Ensures medical record audits are completed appropriately throughout all programs and reported out on a monthly basis.
• Effectively coordinates activities of dictation and transcription, when necessary.
• Works closely with Finance and Accounting to ensure revenue cycle is not interrupted by coding and/or delayed record completion.
• Oversees the administrative review function to ensure we are meeting DMH standards.
• Provides training to AHS staff when needed on updates to policies and procedure changes.

Forms control

• Coordinates medical record documentation forms and procedures which facilitate documentation and eliminate content duplication.
• Works in concert with IS Department.

Supervision and consultation

• Informs Assistant Director of Health Information of all issues within the AHS Medical Record’s Department.
• Seeks supervision and consultation as needed.
• Accepts and employs suggestions for improvement.
• Actively works to enhance skills.

Associate degree with RHIT credential and at least 2 years of experience in managing HIM functions

Coding credential (CCS, CCS-P, CPC) preferred

Knowledge in specialties, outlined below, to be attained within six (6) months of employment.

• Knowledge of the functions related to planning, organizing, controlling, and evaluating health information services
• Knowledge of health information and electronic medical records systems
• Knowledge of the definition and application of techniques necessary to assure adequate documentation of behavioral healthcare services
• Knowledge of the application of legal principles, policies, regulations and standards for the control and use of health information
• Knowledge of ICD-9 and DSM-IV-TR
• Knowledge of Alabama Department of Mental Health (DMH), Joint Commission (JC), and Medicaid and Medicare standards
• Knowledge of HIPAA regulations