Assistant Coordinating Manager

NYC Health Hospitals; New York (NY); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Comprehensive Health Benefits

Retirement Savings

Paid Holidays

Loan Forgiveness Programs

College tuition discounts

College Savings Program

Union Benefits

Discount programs

Commuter Benefits

Job summary

Lincoln Medical and Mental Health Center in the Bronx is seeking an experienced administrator to plan, coordinate and supervise office operations across departments, ensuring efficient workflow and alignment with hospital programs and central office directives.

Under general supervision, you’ll assist in budget planning, staff scheduling, and developing procedures, while training personnel and maintaining records.

Qualifications

• A Baccalaureate Degree in Business Administration, Community Health, Psychology or related discipline with one year of supervisory or administrative experience in health care and patient systems.
• Alternatively, a satisfactory combination of education, training and experience.

Responsibilities

• Conducts studies related to the service/program and analyzes modifications and development of systems and procedures to improve department operations.
• Assists in planning for the service/program through consultation with management and professional staff to coordinate joint objectives.
• Serves as liaison between department administrative, technical and professional divisions and Central Office management.
• Assists in budgetary planning, reviews operating costs, performs cost studies and prepares department budgets.
• Assists in planning, development and may conduct training programs to maintain proficiency and introduce new methods.
• Evaluates office production, revises procedures or devises new forms to improve workflow.
• Reviews directives and correspondence to identify data changes prescribed in programs and assignments.
• Establishes uniform correspondence procedures and style practices.
• Formulates procedures for systematic retention, protection, retrieval and disposal of records.
• Provides for administrative supervision for a program of comprehensive health service.
• Is responsible for employee supervision, performance and development of assigned personnel.
• Supervises office administration and record keeping activities; assigns and schedules staff.

Skills

Supervisory experience

Administrative experience

Education

Bachelor's degree in Business Administration, Community Health, Psychology or related discipline

Job description

Work Shifts

9:00 A.M - 5:00 P.M

35 Weekly Hours

Duties & Responsibilities

Purpose of Position:
Under general supervision, with latitude for independent judgment and initiative, assists in the planning, organizing, controlling and coordinating of administrative and office operations in a variety of organizational settings and modalities in the delivery of business and management support systems, health care and patient support systems. Integrates these programs, functions and services with other hospitals and Central Office sectors to maximize optimal levels of performance in the coordination of such activities.

Examples of Typical Tasks

1. Conducts studies related to the service/program and analyzes modifications and development of systems and procedures to improve departmental operations. Makes recommendations and implements.
2. Assists in planning for the service/program through consultation with management and professional staff and other associated health care fields in order to coordinate joint patient and management objectives.
3. Serves as liaison between department administrative, technical and professional divisions and Central Office management.
4. Assists in budgetary planning, reviews operating costs, performs cost studies and prepares department budgets.
5. Assists in planning, development and may conduct training programs to maintain proficiency of personnel and for use of new equipment and implementation of methods and procedures.
6. Evaluates office production, revises procedures or devises new forms or methods to improve efficiency of work flow.
7. Reviews official directives and correspondence to ascertain such data as changes prescribed in Corporate, facility or department programs, policies, procedures and new assignments or responsibilities delegated to office.
8. Establishes uniform correspondence procedures and style practices.
9. Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records.
10. May provide for administrative supervision for a program of comprehensive health service of professional and non professional staff and related health care personnel.
11. Is responsible for employee supervision, performance and employee development of assigned personnel in areas of responsibility and accountability.
12. Supervises the office administration and office record keeping activities of the department.
13. Assigns and schedules staff on basis of workload, space and equipment.
14. Reviews, prepares and rewrites operational manuals and procedures.
15. May represent the departmental administrator in external contracts with community organizations and agencies as required.

Minimum Qualifications

1. A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,
2. A satisfactory combination of education, training and experience.

Benefits

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• Loan Forgiveness Programs for eligible employees
• College tuition discounts and professional development opportunities
• College Savings Program
• Union Benefits for eligible titles
• Multiple employee discounts programs
• Commuter Benefits Programs

Lincoln Medical and Mental Health Center is one of New York City's premier acute care hospitals. Located in Downtown Bronx, Lincoln is a teaching hospital renowned for its Centers of Excellence, and a recognized industry leader in the implementation of state-of-the art medical technology and best practices. Our team of highly trained and caring medical professionals is dedicated to providing the highest quality health care that is safe, compassionate, culturally competent and patient-centered. Comprehensive services are offered in three major primary care areas: Medicine, Pediatrics, and Women's Health in addition to more than eighty (80) specialty services. At Lincoln, the safety and comfort of our patients is our number one priority.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.