Assistant Controller, Real Estate

Cowles Real Estate; Spokane (WA); On-site; USD 100,000 - 135,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401K matching

Paid time off

Floating holidays

Job summary

Cowles Real Estate in Spokane, WA is seeking an experienced Assistant Controller, Real Estate to oversee monthly and annual financial statements across properties. You will consolidate entities, support budgeting, CAM reconciliations, tax returns, and audits, and provide clear financial guidance to leadership.

The role requires at least five years in accounting, a bachelor’s degree in accounting/finance, strong attention to detail, and the ability to manage multiple entities and deadlines in a

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field, and at least five years of related accounting experience; or an equivalent combination of education and experience.
• Strong attention to detail with the ability to manage multiple priorities.
• Working with multiple companies/entities & the consolidation of these companies/entities.
• Excellent written and verbal communication skills.
• Must respond quickly to changing demands and deadlines.
• Must be able to work independently and show good judgment in dealing with confidential matters.
• Analytical and problem-solving skills.
• An accounting or financial degree is required.
• This is an excellent opportunity for an experienced accountant seeking a role in a dynamic real estate environment.

Responsibilities

• Review all invoices/bills for proper GL coding and ensure the correct Entity/Company is selected.
• Review invoices for unbilled sales and use tax; record and remit amounts to the applicable state when necessary.
• Review accounts receivable and actively pursue collections, with the goal of eliminating AR balances >90 days past due.
• Retrieve leases and identify applicable clauses to support tenant collections.
• Assist in lease retrieval and identify clauses to aid the Operations Group regarding legal issues with tenants.
• Prepare and post journals to the General Ledger including prepaid expenses, fixed assets, accruals, cash, payroll, insurance, inter-company and construction in progress.
• Prepare and maintain Balance Sheet schedules and monthly financial statements with explanations of variances.
• Reconcile Balance Sheets accounts as needed and research data inconsistencies.
• Analyze financial data and report on trends and benchmark comparisons.
• Update SAGE for deferred charges and participate in the annual budget process.
• Prepare annual CAM reconciliations and manage project/capital tracking in Yardi Construction.
• Enter new leases and renewals; other duties as assigned.

Skills

Attention to detail

Multi-entity consolidation

Communication skills

Deadlines oriented

Independent working

Education

Bachelor's degree in Accounting/Finance

Tools

SAGE

Yardi Construction

Excel

Job description

Location: Spokane, WA

Job Id:414-003-CREC

# of Openings:1

At Cowles Real Estate, we're more than just a property management company; we're a family-owned enterprise deeply rooted in Spokane, Washington! We've been shaping the Western United States landscape for over a century, managing a diverse portfolio of properties ranging from vacant land to bustling commercial hubs.

Join our team of passionate real estate professionals and embark on a fulfilling career where excellence is the standard. We offer a dynamic work environment where you can utilize your expertise, expand your horizons, and make a meaningful impact on our community.

Embrace a career that empowers you to make a difference. Join Cowles Real Estate and embark on a journey of professional fulfillment and community impact.

Status:Full-time, Exempt

Salary:$100,000-$135,000 annually, plus bonus potential

About this role:

The Assistant Controller, Real Estate is responsible for preparing monthly and annual financial statements, reports, and visualizations for all real estate properties. This position performs complex accounting functions requiring professional judgment, including interpreting financial information across multiple legal entities and consolidating them into parent entities. The successful candidate will be able to communicate these complexities to others and will be responsible for budgeting analysis, general ledger reconciliations, supporting schedules, CAM reconciliations, business tax returns, and audit schedules for external auditors.

What you'll do:

• Review all invoices/bills for proper general ledger coding and ensure the correct Entity/Company is selected.
• Review invoices for unbilled sales and use tax; record and remit amounts to the applicable state when necessary.
• Review accounts receivable and actively pursue collections, with the goal of eliminating accounts receivable balances more than 90 days past due.
• Retrieve leases and identify applicable clauses to support tenant collections.
• Assist in lease retrieval and identification of certain clauses in order to aid the Operations Group in determining legal issues with tenants.
• Receive, prepare and post journals to the General Ledger including, but not limited to, prepaid expenses, fixed assets, accruals, recurring, cash, payroll, insurance, inter-company and construction in progress projects as activity occurs.
• Prepare and maintain various Balance Sheet supporting schedules.
• Prepare and distribute monthly financial statements and reports, including explanations of significant budget variances.
• Reconcile Balance Sheets accounts as needed.
• Research financial data inconsistencies, discrepancies, errors, etc. and make corrections as needed.
• Analyze, interpret, draw conclusions, and report results of various financial data such as trending patterns, benchmark comparisons, etc.
• Update SAGE (fixed asset system) for deferred charges.
• Participate in the annual budget process, gathering financial data as needed.
• Prepare the annual audit schedules and assist auditors in answering their questions regarding account transactions, balances, location of files, etc.
• Manage project and capital job tracking in Yardi Construction, including budgets, budget revisions, contractor contracts, invoice commitments, and change orders.
• Prepare yearly CAM reconciliations.
• Enter new leases and/or lease renewals.
• Other duties as assigned.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field, and at least five years of related accounting experience; or an equivalent combination of education and experience.
• Strong attention to detail with the ability to manage multiple priorities.
• Working with multiple companies/entities & the consolidation of these companies/entities.
• Excellent written and verbal communication skills.
• Must respond quickly to changing demands and deadlines.
• Must be able to work independently and show good judgment in dealing with confidential matters.
• Analytical and problem-solving skills.
• An accounting or financial degree is required.
• This is an excellent opportunity for an experienced accountant seeking a role in a dynamic real estate environment. If you have a strong accounting foundation and thrive in a fast-paced setting, we encourage you to apply.

What we offer:

We are a family-owned and operated multi-business organization with a heart for the community we serve and our employees. We set you up for success by providing the necessary tools and training needed to succeed in your position.

We offer:

• A friendly, supportive, and professional team atmosphere
• Competitive wages and benefits including Medical, Dental, Vision, 401K matching, Employee Assistance Programs, and so much more!
• We believe work/life balance is key to continued success, we offer Vacation days, Sick Time, Paid Holidays, and Floating Holidays!

At Cowles Company we are committed to fostering an inclusive and diverse workplace where every individual is valued and respected. We believe that diversity enriches our organization, drives innovation, and fuels our success. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by applicable laws. We actively seek to recruit, develop, and retain a talented and diverse workforce that reflects the communities we serve. Our commitment to equal employment opportunity is unwavering, and we strive to create an environment where everyone feels empowered to contribute their unique perspectives and talents. Together, we can build a brighter future for our employees and our organization.

All candidates selected for hire will be required to submit to a background check.

Drug Testing applies to safety-sensitive positions.