Assistant Controller & HR Administrator

Air Comfort, Inc; Houston (TX); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Comprehensive health, dental, and vision insurance

Paid time off (PTO)

401(k) retirement plan

Job summary

Air Comfort, Inc in Houston is seeking an experienced Assistant Controller & HR Administrator to support financial leadership and HR administration. In this pivotal role, you'll ensure accurate project accounting while fostering a positive work environment. Ideal candidates will have a strong accounting background and HR experience, capable of managing financial controls and reporting.

The position offers a salary range of $80,000 – $95,000 annually, along with comprehensive health insurance and a 401(k) retirement plan.

Qualifications

• 5+ years of progressive accounting experience, preferably in a construction environment.
• High attention to detail and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare and distribute monthly job cost reports and project-level P&L summaries.
• Manage payroll processing and track PTO.
• Onboard new hires and maintain employee records.

Skills

Attention to detail

Financial Reporting

Internal Controls

Accounts Payable

Project Billing

Construction Accounting Software

Payroll Processing

HR Functions

Communication Skills

Education

Bachelor’s degree in Accounting or Finance

Tools

ComputerEase

Microsoft Office Suite

Job description

CSM Industrial, a growing leader in the Houston industrial construction market, is seeking an experienced Assistant Controller & HR Administrator to join its team. This pivotal role combines financial leadership with hands-on HR administration, supporting both the operational and strategic needs of the business. As the company scales under new ownership, the Assistant Controller & HR Administrator will play a key role in building robust financial infrastructure, ensuring accurate project accounting, and fostering a positive workplace environment. This is an excellent opportunity for a detail-oriented professional who thrives in a dynamic, project-driven setting and is eager to make a significant impact on both finance and people operations.

Responsibilities

• Financial Reporting & Internal Controls: Prepare and distribute monthly job cost reports, WIP schedules, and project-level P&L summaries; maintain the accuracy of the general ledger; monitor budget-to-actual variances; assist with monthly and year-end financial close; design and maintain internal controls over AP, AR, and payroll; support annual audit or review processes.
• Accounts Payable: Receive, verify, and match vendor invoices; enter invoices into ComputerEase; manage weekly payables cycle; validate subcontractor pay applications; ensure timely AP coordination to support project delivery.
• Project Billing & Accounts Receivable: Create and manage Schedules of Values; generate and distribute billing reports; submit billing and compliance documents; monitor outstanding receivables and elevate as needed; participate in contract reviews and project meetings.
• Job Costing & WIP Management: Maintain accurate job cost structures; prepare and review WIP schedules; coordinate with Project Managers on cost coding; reconcile project cost reports to the general ledger; support project closeout accounting.
• Payroll: Collect and process weekly timesheets; coordinate with field leadership on payroll changes; submit payroll and obtain approvals; track PTO; reconcile payroll registers to general ledger; implement electronic timesheet and HRIS systems as needed.
• HR – Recruiting & Onboarding: Manage employment applications; coordinate pre-employment checks; onboard new hires; maintain employee records and ensure compliance with federal and state requirements.
• Benefits Administration: Enroll new hires in benefits; respond to employee benefits questions; lead annual benefits review and plan selection; ensure ACA compliance and reporting.
• General Office Administration: Manage incoming mail; administer time-off requests; approve banking payments and ACH transactions; support day-to-day office operations.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field required
• 5+ years of progressive accounting experience, including at least 2 years in a construction or project-based business
• Experience with job costing, WIP reporting, AIA billing, and percentage-of-completion accounting
• Proficiency in construction accounting software (ComputerEase strongly preferred; Acumatica, Sage 300 CRE, or Foundation also applicable)
• Working knowledge of HR functions, including recruiting, onboarding, payroll processing, and benefits administration
• Experience preparing or supporting monthly financial close and reporting packages
• Strong understanding of internal controls in AP, AR, and payroll environments
• High attention to detail and ability to manage multiple deadlines
• Excellent written and verbal communication skills; able to present financial information to non-accounting managers
• Proficient in Microsoft Office Suite, especially Excel
• CPA or CPA candidate a plus
• Experience in industrial construction, heavy civil, or specialty contracting in the Gulf Coast market preferred
• Familiarity with union or craft labor payroll practices preferred
• Prior experience as a sole-charge or assistant controller in a company under $50M in revenue preferred
• Experience supporting an ownership transition, acquisition integration, or rapid‑growth scaling environment preferred
• Experience managing benefits enrollment cycles and carrier relationships preferred

Compensation

$80,000 – $95,000 annually

Benefits

• Comprehensive health, dental, and vision insurance
• Paid time off (PTO)
• 401(k) retirement plan