Assistant Controller

CBIZ Talent Solutions; New Jersey; On-site; USD 110,000 - 160,000; Full time

Job summary

CBIZ Talent Solutions is assisting our family office client in their search for an Assistant Controller. The role covers managing books and records across multiple entities, producing financial statements, and coordinating tax and entity reporting.

Candidate should have 5+ years of accounting experience, strong Excel skills, and familiarity with multi-entity structures such as trusts and LLCs. CPA preferred and experience with Archway or similar software is a plus.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• CPA license or active CPA candidacy preferred.
• 5+ years of progressive accounting experience with family office/private wealth or related field preferred.
• Strong command of general ledger accounting, financial statement prep, reconciliations, and month-end close.

Responsibilities

• Maintain books and records across multiple entities including LLCs, trusts, partnerships, foundations, and individuals.
• Prepare journal entries, reconciliations, schedules, and month-end close workpapers.
• Produce monthly, quarterly, and annual financial statements and entity-level reports.
• Track and reconcile activity across bank, investment, intercompany, and loan accounts.
• Support accounting for real estate holdings, private investments, and charitable activities.
• Process vendor payments, reimbursements, and disbursements; perform bank reconciliations and cash management.
• Manage W-9s, approvals, vendor records, and supporting docs.
• Assist with cash flow forecasting and funding needs such as capital calls and tax payments.
• Coordinate with outside CPAs on tax workpapers, K-1s, 1099s, and investment statements.

Skills

General ledger

Financial statements

Account reconciliations

Month-end close

Advanced Excel

Communication skills

Multi-entity structures

Education

Bachelor's degree in Accounting or Finance

CPA certification preferred

Tools

Archway

Job description

CBIZ Talent Solutions is assisting our family office client in their search for an Assistant Controller.

Responsibilities

• Maintain books and records across a portfolio of entities including LLCs, trusts, partnerships, foundations, and individual accounts
• Prepare journal entries, account reconciliations, supporting schedules, and month-end close workpapers
• Assist in producing monthly, quarterly, and annual financial statements, cash flow summaries, and entity-level reports
• Track and reconcile activity across bank accounts, investment accounts, intercompany balances, and loans
• Support accounting for real estate holdings, private investments, and charitable activities

Cash Management & Accounts Payable

• Review and process vendor payments, reimbursements, and recurring disbursements
• Perform bank reconciliations, monitor cash balances, support wire activity, and maintain payment documentation
• Manage vendor records, W-9s, approvals, and supporting documentation
• Assist with cash flow forecasting, identifying upcoming funding needs including capital calls, tax payments, and major expenditures

Tax & Compliance Coordination

• Work with outside CPA firms by gathering and organizing tax workpapers, K-1s, 1099s, and investment statements
• Track estimated tax payment schedules and assist with year-end tax reconciliations
• Maintain organized records for trusts, partnerships, real estate entities, and personal tax matters

Investment & Entity Administration

• Record contributions, distributions, management fees, capital calls, and other activity from advisor statements
• Maintain tracking schedules for alternative investments, private equity, hedge funds, and real estate
• Support entity-level reporting, intercompany reconciliations, document retention, and transaction processing

Process Improvement & Special Projects

• Identify and implement improvements to accounting workflows, documentation standards, and reporting processes
• Assist with ad hoc projects spanning real estate transactions, entity formation, estate planning, and family office operations

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field
• CPA license or active CPA candidacy preferred
• 5+ years of progressive accounting experience; background in family office, private wealth, or public accounting strongly preferred
• Solid command of general ledger accounting, financial statement preparation, account reconciliations, and month-end close
• Hands-on experience with multi-entity structures including trusts, LLCs, and partnerships
• Proficiency in Archway or comparable family office accounting software; ability to learn new systems quickly
• Advanced Excel skills with experience managing complex workbooks and large datasets
• Strong attention to detail and ability to manage multiple priorities simultaneously in a lean environment
• Excellent written and verbal communication skills

CBIZ Talent & Compensation Solutions is an Equal Opportunity Employer.

• CBIZ Talent & Compensation Solutions does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.