Assistant Contact Center Manager

Stanford Health Care; Newark (CA); On-site; USD 131,637,000 - 171,150,000; Full time

Job summary

Stanford Health Care in Newark, CA seeks an Assistant Contact Center Manager (ACCM) to lead ambulatory clinics and contact center teams. You will supervise daily operations, coordinate scheduling, and guide frontline agents to deliver high-quality patient experiences.

The role emphasizes staff development, performance metrics, and process improvements, with a focus on reducing wait times and optimizing call routing in a fast-paced hospital setting.

Qualifications

• Associate degree in a work-related field required
• Three years of related work experience in a healthcare contact center required
• Ability to adjust communications to fit the audience

Responsibilities

• Oversee daily operations and adherence to policies and procedures
• Recruit and assess candidates, participate in hiring recommendations
• Coach and evaluate staff, manage performance metrics and growth
• Analyze contact center data, generate reports and improve efficiency
• Maintain accurate records of calls, interactions and performance
• Schedule staff to ensure proper coverage and shift assignments
• Identify and implement process improvements for non-clinic clients
• Resolve escalated inquiries promptly while maintaining satisfaction
• Participate in department meetings and hospital projects
• Help develop contact center strategies to optimize routing and reduce wait times

Skills

Communication

Coaching

Customer service

Leadership

Team management

Problem solving

ADM knowledge

Budget terminology

CISCO UCCE

Education

Associate Degree

Tools

Telephony system

Computer systems

Job description

1.0 FTE Full time Day - 08 Hour R2659426 Onsite 108560009 Admitting ECC-Radiology Sched Administrative Support NEWARK, 7600 Gateway Blvd, California

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.

Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview

The Assistant Contact Center Manager (ACCM) acts as primary liaison between clients and contact center. The ACCM provides supervision and daily operations support for ambulatory clinics, contact center clients and frontline agents. This position plans, organizes, manages and coordinates clinics and non-clinic appointment scheduling and non-clinical services at Stanford Health Care (SHC), SHC Tri-Valley and/or Stanford Medicine Partners (SMP).

Locations

Stanford Health Care

What You Will Do

• Collaborates and assists Contact Center Manager to oversee daily operations and ensures adherence to established policies and procedures.


• Assists in the recruitment and selection process for new contact center staff, including conducting interviews, assessing candidates, and making hiring recommendations.


• Acts as a resource for direct reports, conducts regular performance evaluations with key contact center metrics and department specific metrics, provides feedback, fosters professional growth (i.e. career ladder) and develops contact center agents.


• Monitors contact center performance metrics, analyzes data, and generates reports to identify strengths, areas of improvement, and develops strategies to enhance efficiency and productivity.


• Maintains accurate records and documentation related to contact center activities, including call logs, customer interactions and employee performance records.


• Coordinates staff schedules to ensure appropriate staffing and adhere to policies. Assigns staff as necessary to provide adequate shift and task coverage.


• Researches and implements new processes to improve standard work with Ambulatory Clinics and other non-clinic clients.


• Investigates escalated customer inquiries or complaints, ensuring prompt and satisfactory resolution while maintaining a high level of customer satisfaction.


• Initiates and participates in clinic/department meetings and hospital projects and committees.


• Contributes to the development and implementation of contact center strategies and initiatives to optimize call routing, reduce wait times, and improve overall customer experience quality.


• Stays up to date with industry trends, emerging technologies, and best practices in contact center management, and recommends innovative solutions for process improvement.

Education Qualifications

• Associate Degree in a work-related field/discipline from an accredited college or university. Required

Experience Qualifications

• Three (3) years of progressively responsible and directly related work experience, preferably a contact center in a healthcare setting. Required

Required Knowledge, Skills And Abilities

• Ability to adjust communications to fit the needs and level of understanding of the receiver.


• Ability to coach and motivate team members.


• Ability to demonstrate customer service skills in interactions with all patients, families and staff, including high volume and stressful situations.


• Ability to plan, direct, train, supervise and evaluate the work of subordinates.


• Ability to provide leadership and influence others.


• Ability to self direct to meet goals and resolve issues.


• Ability to solve problems and identify solutions.


• Knowledge of Active Daily Management (ADM) expectations and operations.


• Knowledge of budget and finance terminology.


• Knowledge of computer systems and software used in functional area.


• Knowledge of contact center metrics.


• Knowledge of Telephony system and CISCO UCCE system.

Blood Borne Pathogens

• Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care


• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health


• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $45.94 - $59.73 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.