Access Operations Associate

Stanford Health Care; Newark (CA); On-site; USD 68,000 - 76,000; Full time

Job summary

Stanford Health Care (SHC) is seeking an Admitting ECC-Patient Access staff member to handle high-volume patient and provider communications. The role centers on coordinating appointments, obtaining necessary authorizations, and guiding patients through documentation requirements.

Located in Newark, CA, the position emphasizes exceptional patient experience and collaboration across SHC departments to ensure timely care and accurate information exchange.

Qualifications

• The candidate must type at least 40 words per minute and possess basic Windows, Excel, and Word skills.
• Excellent communication, customer service and cross-cultural abilities are essential.
• Strong knowledge of medical terminology and proper English grammar is required.
• Ability to listen effectively and document caller notes accurately.

Responsibilities

• Obtains insurance authorization as necessary and communicates status to patients.
• Coordinates outpatient appointments and conjunctive services.
• Assists patients needing to schedule across multiple departments/specialties.
• Assists community physicians requesting to consult with SHC physicians.
• Provides care coordination to ensure patient needs are met and protocols followed.
• Educates patients on providing medical records and documents needed for appointments.
• Communicates with patients regarding insurance authorizations and required documentation.

Skills

Typing speed 40 wpm

Windows

Excel

Word

Strong communication

Medical terminology

Professional English grammar

Active listening

Multitasking

Education

High School Diploma or GED

Tools

Windows

Job description

1.0 FTE Full time Day - 08 Hour R2659472 Onsite 108560001 Admitting ECC-Patient Access to Healthcare Administrative Support NEWARK, 7600 Gateway Blvd, California

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.

Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview

The Stanford Health Care (SHC) Enterprise Contact Center (ECC) Access Operations Contact Center (AOCC) handles a high-volume of inbound calls, outbound calls, faxes and other communication with patients, providers, clinic staff, and others needing to access health care services at one or multiple SHC departments/clinics. The Access Operations Contact Center staff within the ECC is responsible for providing an excellent patient and customer experience by efficiently coordinating services and accurately answering or properly referring inquires

Locations

Stanford Health Care

What You Will Do

• Obtains insurance authorization as necessary and communicate status to patients


• Coordinates outpatient appointments and conjunctive services


• Assists patients needing to schedule across multiple departments/specialties


• Assists community physicians requesting to consult with SHC physicians


• Provides care coordination when appropriate to ensure patient needs are met and to ensure clinic and medical protocols are followed


• Educates patients on providing medical records and other medical documentation needed for SHC appointments


• Communicates with patients regarding insurance authorizations (including approvals and denials) and request required clinical documentation when necessary

Education Qualifications

• High School Diploma or GED High school diploma or GED equivalent.

Experience Qualifications

• Two (2) years of progressively responsible and directly related work experience in a healthcare setting, preferably in a call center environment

Required Knowledge, Skills And Abilities

• Type 40 words per minute


• Intermediate computer skills (Windows, Excel, and Word)


• Good communication, customer service, interpersonal skills and cross-cultural competency.


• Knowledge of medical terminology


• Demonstrated knowledge of proper English grammar in speaking and writing


• Effectively listen to resolve patient's/customers inquiries


• Maintain respect and composure in stressful situations


• Navigate complex software tools and accurately input data


• Effectively document caller notes into the medical record


• Ability to adjust communication to fit the needs and level of understanding of the receiver


• Ability to apply business logic to resolve patient/customer issues while managing multiple priorities


• Ability to foster relationships, build trust with providers, nurses, staff, and patients and to work in a collegial team environment


• Ability to plan, prioritize, and organize work independently with attention to detail

Licenses and Certifications

• None

These Principles Apply To ALL Employees

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care


• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health


• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $32.56 - $36.66 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.