Assistant Construction Program Manager

Meadows & Ohly LLC; Florida; On-site; USD 70,000 - 95,000; Full time

Job summary

Meadows & Ohly LLC is seeking an Assistant Construction Program Manager to support healthcare construction projects nationwide. You will help with planning, budgeting, scheduling, contracting, and documentation while coordinating with project stakeholders to ensure successful delivery.

The ideal candidate is highly organized, detail-oriented, and eager to grow a career in healthcare construction, development, and program management within a collaborative, people-first culture.

Qualifications

• Bachelor's degree required in a related field.
• Experience in construction, development, or project management preferred.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Strong organizational and communication abilities; detail oriented.

Responsibilities

• Support planning, execution, and administration of healthcare construction projects.
• Assist with budgets, schedules, contracts, procurement, and financial tracking.
• Prepare and maintain project documentation, reports, and meeting materials.
• Coordinate meetings, action items, and distribute minutes.
• Communicate with contractors, consultants, and clients throughout the project life cycle.
• Assist with permitting, bidding, contract administration, and closeout activities.
• Attend site visits and stakeholder meetings as needed.
• Create presentations and project reports for internal and external audiences.
• Support departmental initiatives and special projects.

Skills

Organizational skills

Communication skills

Customer service

Problem-solving

Analytical skills

Time management

Education

Bachelor's degree in Construction Management, Engineering, Architecture, Business, or related field

Tools

Microsoft Office Suite

Word

Excel

Outlook

PowerPoint

Job description

Founded in 1972, Meadows & Ohly is a leading healthcare real estate services firm serving health systems and providers nationwide. With more than 250 employees across nine offices, we deliver integrated real estate, advisory, development, and management solutions tailored to the healthcare industry. Our culture is built on integrity, collaboration, hard work, and long-term relationships, driven by exceptional people committed to doing what is best for our clients, partners, and communities.

Why Join Us?

• Awarded 2025 &2026 Modern Healthcare Best Places to Work
• Competitive compensation and performance incentives
• 401(k) with company match
• Generous PTOand paid holidays
• Professional development and career growth opportunities
• Collaborative, people-first culture focused on work-life balance

Position Location:

Position Summary:

The Assistant Construction Program Manager supports the planning, execution, and administration of healthcare construction and facility development projects. Working closely with Program Managers and project stakeholders, this role assists with project documentation, budgeting, scheduling, contract administration, and project coordination to help ensure successful project delivery. The ideal candidate is highly organized, detail-oriented, and interested in developing a career in healthcare construction, development, and program management.

Key Responsibilities:

• Support Program Managers in the planning, execution, and administration of healthcare construction projects
• Assist with project budgets, schedules, contracts, procurement activities, and financial tracking
• Prepare, organize, and maintain project documentation, reports, meeting materials, and correspondence
• Coordinate project meetings, maintain action item logs, and distribute meeting minutes
• Support contractor, consultant, and client communications throughout the project lifecycle
• Assist with permitting, bidding, contract administration, invoicing, payment applications, and project closeout activities
• Attend project meetings, site visits, and stakeholder meetings as needed
• Create presentations, project reports, and marketing materials for internal and external audiences
• Support departmental initiatives, business development efforts, and special projects

Qualifications:

• Bachelor’s degree required; Construction Management, Engineering, Architecture, Business, or related field preferred
• Previous construction, development, project management, or related experience preferred
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• High attention to detail and commitment to producing accurate work
• Strong problem-solving and analytical skills
• Ability to work independently and collaboratively within a team environment
• Willingness to travel to project sites and client meetings as needed

Additional Requirements & Disclaimer:

Candidates must possess reliable transportation and maintain a valid driver’s license, as certain roles may require travel to client sites or other off-site locations. Employment is contingent upon successfully passing applicable background, credit, and/or drug screenings, in accordance with applicable laws and position requirements.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of the role. Depending on the position, employees may be required to sit, stand, walk, drive, communicate, use hands and fingers, lift or move materials in varying weight, and work in active healthcare, office, or commercial building environments. Specific vision abilities, including close vision and the ability to adjust focus, may also be required.

This job posting is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Responsibilities and requirements may change based on business needs. Meadows & Ohly is an Equal Opportunity Employer.