Assistant Community Manager - The Arden

Wesley Property Management; Virginia (MN); On-site; USD 40,000 - 55,000; Full time

Job summary

Wesley Property Management is seeking an Assistant Community Manager to provide administrative support and manage a residential community. The ideal candidate will oversee staff, conduct interviews, maintain resident relations, and ensure compliance with housing regulations. This role offers a competitive salary and a comprehensive benefits package, including health insurance and paid time off.

Benefits

Health insurance

Disability insurance

Paid time off

Flexible work schedule

Retirement plan with company match

Qualifications

• Two years of property management or related experience required.
• Bilingual preferred (English and Spanish).
• Relevant certifications like LIHTC, HCCP, CAM, or ARM are advantageous.

Responsibilities

• Prepare apartment leases and conduct resident interviews.
• Supervise staff and assist with maintenance work schedules.
• Investigate and resolve resident complaints.

Skills

Proficient with Microsoft Office Suite

Basic math calculations

Communication skills

Attention to detail

Education

Diploma or GED

Relevant certifications for property management

Tools

Real Page OneSite

Job description

Description

Company Overview

Wesley Housing, a leading nonprofit developer throughout Virginia and the District of Columbia, has worked to provide affordable rental housing for individuals and families for more than 50 years. Since its founding, Wesley Housing has emerged as a premier developer of affordable housing with current ownership in 4,300+ units. Wesley Housing supplements housing with supportive services to build up the lives of its ~4,500 residents living across its owned and operated communities, including low- and moderate-income families, older adults, and individuals with disabilities and/or chronic disease. Wesley Housing’s headquarters are located in Alexandria, VA (Fairfax County). For more information, please visit www.wesleyhousing.org

To apply, please visit our careers website at https://wesleyhousing.org/about-us/careers/. Click on Open Positions. Select the position you are interested in. Then click the Apply button to submit your application.

Property Summary

Located at 2317 Huntington Avenue, The Arden is a 126-unit affordable mixed-use multifamily affordable housing community less than one block from the Huntington Metro in Alexandria (Fairfax County).

The 210,331 sq. ft. new construction includes five stories of residential apartments including 10 efficiencies, 26 one=bedrooms, 76 two-bedrooms, 14 three-bedrooms and 11 fully accessible units, al situated over a two-story podium that includes underground parking with 181 spaces, office space, residential lobby and amenity space.

Job Summary

The Assistant Community Manager provides administrative and managerial support to the residential community. The Assistant Community Manager also supervises staff (a Maintenance Supervisor and Maintenance Tech) The ideal candidate is an organized, efficient, and solution-oriented professional who can easily switch between administrative tasks, all while juggling incoming calls, appointments, and visits from residents and prospective residents.

Essential Functions

• Prepare apartment leases and lease renewal documents

• Conduct resident and prospective resident interviews

• Assist with developing maintenance work schedules

• Conduct site inspections of grounds, common areas and apartments

• Assist Relocation Coordinator, residents, and other staff with relocation of residents during property renovation

• Initiate background checks and application verifications for potential residents

• Perform move in/move out inspections

• Investigate and resolve resident complaints

• Maintain rent rolls, reconcile resident accounts and prepare vacancy reports

• Assist with apartment turnover procedures

• Assist with rent collection and collecting delinquent rents

• Prepare daily bank deposits

• Assist with preparation and delivery of all correspondence to residents (rent changes, terminations)

• Maintain positive and professional relationships with residents

• Ensure consistent application of property policies

• Assist with inventory of all equipment and supplies and issuing purchase orders

• Assist with maintaining vendor files

• Assist in submitting completed purchase orders and invoices for payment

• Assist with maintaining and updating waiting lists

• Prepare verification forms, Section 8 vouchers and adjustments, payment authorization forms

• Submit subsidy billings to appropriate agencies

• Assist with preparation of income certifications in accordance with IRS Code

• Maintain current knowledge of federal, state, and local housing authority regulations and requirements applicable to specific managed properties

• Train or guide the work of other team members on occasion

• Perform other duties as assigned

Required Knowledge, Skills, Abilities

• Proficient with Microsoft Office Suite

• Able to add, subtract, multiply and perform basic math calculations

• Proficient with property management software (we use Real Page OneSite)

• Professional and friendly demeanor, with the ability to communicate well in person, over the phone and in writing

• Able to work on several projects simultaneously, maintaining timeliness and accuracy

• Able to work independently and collaboratively, anticipate problems, and implement effective solutions

• Attention to detail

Required Education, Certifications/ Licenses, Related Experience

• Diploma or GED required

• Two years of property management or related experience

• Relevant certifications for property management and affordable housing. Examples include the LIHTC, HCCP or SHCM Certification as well as CAM and/or Apartment Residential Manager (ARM) certifications

• Bilingual preferred (English and Spanish)

Requirements

Physical Job Requirements

• Able to remain in a stationary (standing and seated) position more than half the time

• May need to move about the office(s) less than half the time

• Able to operate a motor vehicle

• May need to kneel, crawl, crouch down less than half the time

• Must be able to maneuver (lift, move, carry, slide, etc.) 15 – 40 pounds

• Able to operate equipment/machinery that requires the constant use of hands/fingers/wrists (ex.’s: typing, filing, etc.) more than half the time

• Able to spend more than half the time viewing computer monitors

Travel Requirements

• This position may travel between site locations up to 30% of the time

Wesley Housing offers a generous benefits package to full-time employees that includes a competitive salary, health insurance, disability insurance, paid time off, flexible work schedule, opportunities for training, and a retirement plan with a company match.