Assistant Community Manager

Capstone Management Partners, LLC; United States; On-site; USD 21,000 - 39,000; Full time

Job summary

Capstone Management Partners, LLC is seeking an Assistant Community Manager for a full-time, non-exempt role. In this position you will support operations across sales, leasing, budgeting, and reporting, while ensuring strong occupancy and resident satisfaction at multiple communities.

You will assist in tours, respond to inquiries, maintain compliance, handle administrative tasks, and participate in training programs.

Qualifications

• Thorough knowledge of leasing techniques for multi-family housing.
• Experience in multi-family housing and community relations preferred.
• Excellent computer skills: Word and Excel.
• Available to work weekends and travel locally.

Responsibilities

• Achieve property occupancy goals.
• Maintain daily data entry for lead tracking.
• Assist in leasing tours and handling inquiries.
• Respond promptly to resident requests.
• Assist in resident retention programs.
• Manage inventory and orders for admin supplies.
• Prepare and submit reports and forms.
• Report unusual circumstances to management.
• Assist in lease audits when at the community.
• Ensure compliance with regulations.
• Assist in interviewing and onboarding new staff.
• Support training and scheduling of team members.
• Participate in Cardinal U training.
• Seek opportunities for personal growth.

Skills

Leasing

Sales

Customer service

Budgeting

Reporting

Multitasking

Team collaboration

Tools

Yardi

Entrata

Pop Card

Job description

POSITION: Assistant Community Manager (Full Time, Non Exempt)

COMPENSATION: Hourly Rate, plus Benefits and Bonus eligibility

SUMMARY

As an Assistant Community Manager, you are primarily responsible for providing comprehensive support in all aspects of community operations, including sales, leasing, inventory analysis, budgeting and reporting, property management, rent collection, customer service, maintenance and administrative activities.

RESPONSIBILITIES (Including but not limited to)

• Consistently achieves property occupancy goals.
• Ensures that Lead Tracking Solutions follow up steps and data entry are completed daily at the community level.
• Assists in giving leasing tours, answering leasing phone calls and processing online inquiries as needed.
• Ensures efficient and courteous response to all resident requests.
• Assists the Community Manager in designing and implementing a resident retention program, i.e, a newsletter, resident referral program or social activities.
• Maintains inventory and orders all necessary administrative supplies and equipment for the maintenance department.
• Responsible for the efficient and timely reporting, maintenance and submission of all administrative forms, files and reports.
• Reports any unusual or extraordinary circumstances regarding the residents or the property.
• Assists in lease audits when present at a community.
• Ensures that the community maintains all compliance regulations.
• Assists the Community Manager in interviewing, screening and hiring of any potential employee at the community.
• Assists the Community Manager in subsequent orientation, training and scheduling of all Team Members.
• Assists the Community Manager in any disciplinary or promotional recommendations with regard to all office personnel.
• Seeks educational opportunities and self improvement for personal growth and development.
• Participates in Cardinal U training as required.

QUALIFICATIONS

• Thorough knowledge of leasing techniques and sales for conventional multi family housing.
• Maintains a consistent level of professional customer service.
• Prior experience in multi family housing and community relations preferred.
• Thorough knowledge of Cardinal Group policies and procedures and community policies.
• Excellent computer skills: Microsoft Word and Excel.
• Working knowledge of Yardi / Entrata and Pop Card is preferred.
• Available to work weekends.
• Ability to thrive in a fast paced environment and manage multiple projects simultaneously.
• Must have reliable transportation and be willing to travel locally between work sites.
• Ability to embody the Cardinal Culture and Cardinal Core Values every day.

CANDIDATES WITH THE FOLLOWING CAREER EXPERIENCE PREFERRED

• Assistant Manager
• Assistant Property Manager
• Manager
• Supervisor
• Property Management
• Onsite Manager
• Real Estate
• Leasing
• Community Manager
• Bookkeeping
• Property Manager
• Real Estate Assistant
• Leasing Consultant

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbents work in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Team Member is regularly required to use hands to finger, type, handle, or feel and talk or hear. The Team Member is frequently required to stand; walk; reach with hands and arms, and stoop, or squat. The Team Member is often required to sit. The Team Member must be able to push, pull, lift, carry, or maneuver office products and supplies of up to twenty (20) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Routine local travel may be required to attend training classes, client visits, or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position. Non routine, overnight travel may be required to attend company functions, training, property visits, and other situations necessary for the accomplishment of special projects that may be assigned from time to time.

The above job description is not intended to be an all inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their Team Leader.