Assistant Clinical Research Coordinator

VIVA; Palo Alto (CA); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

VIVA USA Inc. is seeking a detail‑oriented administrative support professional to assist with the collection of clinical data and coordination of clinical studies.

You will work under the supervision of the principal investigator and study coordinator to ensure accurate data capture and compliant documentation. Responsibilities include scheduling subjects, preparing questionnaires, managing regulatory files, recruiting and consenting participants, administering study instruments, and handling

Qualifications

• Two-year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.
• General knowledge of medical terminology.

Responsibilities

• Schedule and call subjects for appointments and reminders.
• Prepare, distribute, and process questionnaires.
• Maintain regulatory documents and consent forms.
• Assist with screening, recruitment, and consent of study participants.
• Administer study questionnaires and tests, and code data for entry.
• Extract data from source documents and complete case report forms.
• Perform basic patient measurements (vital signs, phlebotomy, EKG) after training.
• Prepare and ship specimens; order equipment and supplies.
• Process compensation payments and post-study activities.

Skills

Medical terminology

Data collection

Interviewing

Regulatory documentation

Education

Two-year college degree

1 year of relevant experience

Job description

Hybrid and onsite 4 days/wk during training then 3-4 per week

JOB PURPOSE:

Perform administrative support duties related to the collection of clinical data and/or the coordination of clinical studies. Work under the close direction and supervision of the principal investigator and/or study coordinator/supervisor.

CORE DUTIES:

• Schedule and/or call subjects for appointments; contact participants with reminders or other requirements.


• Prepare, distribute, and process questionnaires.


• Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence.


• Assist with the screening, recruiting, and obtaining consent of study participants. Review medical records and/or perform telephone or in-person interviews to gather data, as needed.


• Administer standard study questionnaires and tests, score test measurements and questionnaires, and code data for computer entry. Perform quantitative review of forms, tests, and other measurements for completeness and accuracy.


• Extract data from source documents for research studies as directed. Collect data and complete case report forms.


• Perform basic measurements and tests on patients according to protocol, such as obtaining vital signs and performing phlebotomy and EKG, after appropriate training/certification. Collect study specimens according to protocol.


• Prepare, process, and ship specimens/samples accurately under well-defined requirements.


• Order and maintain equipment and supplies.


• Process study compensation payments and thank you letters to subjects upon completion of trial activities. Assist with post-study activities, as needed.

MINIMUM REQUIREMENTS:

• Education & Experience: Two-year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities:

• General knowledge of medical terminology.

Certifications and Licenses:

• Working toward certification(s) to perform basic patient measurements and tests, such as phlebotomy and EKG.


• Must possess and maintain a valid California non-commercial Class C Driver's License, if applicable.

PHYSICAL REQUIREMENTS:

• Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.


• Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.


• Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.


• Ability to drive day or night, if applicable.

Notes:

Hybrid and onsite 4 days/wk during training then 3-4 per week

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status