Assistant Clerk Magistrate - Barnstable Superior Court

Massachusetts Trial Court; Barnstable (MA); On-site; USD 121,000 - 148,000; Full time

Job summary

Massachusetts Trial Court's Barnstable Superior Court seeks an Assistant Clerk Magistrate to support the Clerk of Court in managing court operations, calendars, and case records. This senior role combines legal work with supervisory responsibilities over support staff, ensuring timely processing of files and adherence to court rules.

The position favors practicing attorneys and requires knowledge of state statutes and court procedures.

Qualifications

• Thorough knowledge of state statutes and court rules.
• Ability to interpret and apply legal procedures to administrative tasks.
• Experience in supervising staff and coordinating office workflow.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist judge with general management and operation of sessions and provide continuity on case management.
• Calendar and regulate movement of cases pursuant to time standards and tracking orders.
• Maintain docket records and schedules on the automated case management system.
• Schedule and attend hearings, conferences, and trials and notify counsel and others.
• Record and maintain minutes of orders, judgments, or directions of the court.
• Assist judge with empanelment of jurors and handling verdicts as directed by the court.
• Oversee and supervise support personnel in the Clerk's Office.

Skills

Legal knowledge

Court procedures

Supervisory ability

MS Office

Case management

Education

Bachelor's Degree

Law degree or related graduate degree

Tools

MS Office suite

Electronic court records system

Job description

Title: Assistant Clerk Magistrate – Barnstable Superior Court

Pay Grade: Statutory

Starting Pay:$134,389.69

Departmental Mission Statement: The Superior Court, the Trial Court of general jurisdiction for the Commonwealth of Massachusetts, is committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law.

ORGANIZATIONAL PROFILE

https://www.mass.gov/orgs/superior-court

Notes:

• Practicing Attorney Preferred.
• This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual.

Position Summary: This position involves responsible legal work and supervisory responsibilities.

• The employees in this position assist the Clerk of Court in performing administrative duties as set forth in state statutes and court rules.
• Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court.
• Work is performed under the direction of the Clerk or First Assistant Clerk.
• Supervision is exercised over support personnel within the Clerk-Magistrate's Office.

Duties: (Any one position may not include all of the duties listed below nor do the listed examples include all tasks which may be found in these positions.)

• Assists judge with general management and operation of session and provides continuity on case management.
• Responsible for calendaring and regulating movement of cases pursuant to time standards and relevant tracking orders.
• Maintains docket record of events and schedules on automated case management system.
• Schedules and attends hearings, conferences, and trials and notifies counsel and others.
• Records and maintains complete and accurate minutes of all orders, judgments, or directions of the court.
• Assists judge with empanelment of jurors, the trial, and the taking and affirmation of verdict.
• Administers oaths as required.
• Marks, receives, and appropriately maintains exhibits in jury and jury waived proceedings.
• Assists judge with conducting telephone and video conferences.
• Prepares judgments and other orders at direction of judge.
• Responds to attorney and pro se inquiries regarding scheduling and other matters.
• Maintains, prepares, and organizes case files.
• Organizes and collects papers and files in advance for motion hearings, trials, and other conferences.
• Monitors and maintains electronic recordation of court proceedings as required.
• Receives and examines all papers, exhibits, briefs, and transcripts from court-related matters to establish suitability for initial filing including compliance with rules of court.
• Provides assistance at the counter, including answering questions from the public and from attorneys on court procedure.
• Assembles, certifies, and transmits copies of records when properly requested by other courts and parties.
• Issues process as required by the court.
• Accepts and records all fees, bail, and other monies received.
• Attends hearings held outside the courtroom (e.g., in hospitals when medical authorities seek the court's permission to perform necessary medical procedures).
• Exercise’s supervision over support personnel in the Clerk's Office as designated by the Clerk.
• Participates in educational seminars and programs.
• Receives documents such as letters or pro se petitions from prisoners, communicates with them at the direction of the court and draws orders appointing counsel at the direction of the court.
• Performs related work as required.

Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office.

• Thorough knowledge of court procedure, legal documents, laws, and legal factors pertaining to the court.
• Thorough knowledge of the organization, functions, jurisdiction, and authority of the court.
• Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, databases, and PowerPoint.
• Ability to maintain complex and accurate court records.
• Ability to plan and supervise the work of others.
• Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public.

Minimum Requirements:

• A Bachelor’s Degree; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience in criminal justice, public administration or business administration including supervisory experience; or an equivalent combination of higher education and relevant court experience equal to 10 years total;
• OR
• A law degree or a graduate degree in a relevant field (for example: criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant court work experience;