Assistant Clerk / Hearing Clerk

State of North Carolina; North Carolina; Sur place; USD 42 000 - 77 000; Plein temps

Résumé du poste

The State of North Carolina’s Clerk of Superior Court, Pitt County, seeks an Assistant Clerk (NS) for its Special Proceedings Division. You will assist with judicial duties, hear matters in foreclosures, guardianships, estates, and related probate work, and be cross-trained in Estates.

Responsibilities include conducting hearings, issuing orders, processing probate applications, and maintaining accurate financial and court records.

Qualifications

• High school diploma or equivalency certificate required.
• Management prefers applicants with a Juris Doctor degree from an ABA accredited law school and an active license to practice law in North Carolina.

Responsabilités

• Assist the Clerk in the exercise of judicial authority, exercising all of the judicial powers, functions and authority of the Clerk as ex officio Judge of Probate and as a judicial officer of the Superior Court.
• Conduct evidentiary hearings and render judicial opinions including relevant findings of fact and conclusions of law.
• Preside over hearings and issue orders on foreclosures, guardianships, claim and deliveries, supplemental proceedings, disputed funds, surplus proceeds, minor’s funds, adult adoptions, and other matters within the statutory jurisdiction of the Clerk of Superior Court.
• Process applications for probate of wills and codicils.
• Appoint personal representatives for decedent estates, guardianships, trustees, collectors, and allowances.
• Prepare letters of testamentary, administration, and guardianship.
• Administer oaths and set bonds for administrators and guardians.
• Review annual and final accountings for accuracy.
• Issue Notices and Orders to personal representatives and legal counsel.

Connaissances

Court knowledge

Estate & probate

Data entry 35-40 wpm

Microsoft Word

Microsoft Excel

Communication

Organization

Formation

High school diploma or equivalency

Juris Doctor preferred

Outils

Microsoft Word

Microsoft Excel

Description du poste

Agency

Clerk of Superior Court

Division

CSC Pitt

Job Classification Title

Assistant Clerk (NS)

Position Number

60004158

Grade

JA01

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina’s courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $41,696.00 - $77,036.00

The Office of the Clerk of Superior Court, Pitt County, seeks an Assistant Clerk for its Special Proceedings Division. Assistant Clerks process matters of original jurisdiction before the Clerk and hear cases on behalf of the Clerk in matters where the Clerk has judicial authority such as Foreclosures, Guardianship, Adoptions, Motor Vehicle Liens, Name Changes, Legitimization, and matters concerning Real Property and Estates in accordance with North Carolina statutes.

Special Proceedings Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures. This position requires critical thinking and logical reasoning in the application of relevant state statutes and applicable case law in matters brought before the Clerk. The person in this position will be cross-trained in the Estates Division.

Knowledge Skills and Abilities/Management Preferences

Primary responsibilities for this Assistant Clerk position include but are not limited to the following:

• Assist the Clerk in the exercise of judicial authority, exercising all of the judicial powers, functions and authority of the Clerk as ex officio Judge of Probate and as a judicial officer of the Superior Court.

• Conduct evidentiary hearings and render judicial opinions including relevant findings of fact and conclusions of law.

• Preside over hearings and issue orders on foreclosures, guardianships, claim and deliveries, supplemental proceedings, disputed funds, surplus proceeds, minor’s funds, adult adoptions, and other matters within the statutory jurisdiction of the Clerk of Superior Court.

• Process applications for probate of wills and codicils.

• Appoint personal representatives for decedent estates, guardianships, trustees, collectors, and allowances.

• Prepare letters of testamentary, administration, and guardianship.

• Administer oaths and set bonds for administrators and guardians.

• Review annual and final accountings for accuracy.

• Issue Notices and Orders to personal representatives and legal counsel.

This position reports to the Clerk of Court. Work hours are 8:00 AM - 5:00 PM, Monday - Friday.

Knowledge, Skills and Abilities / Competencies:

Knowledge of: North Carolina court systems and procedures; case, statutory, regulatory, and common law; NC General Statutes; Estates and Special Proceedings and other areas of civil law; and basic accounting.

Skill in: following oral and written instructions; working quickly and with accuracy; managing a high volume case load; attention to detail and organization; entering data with precision; accurately typing 35-40 wpm; and proficiency with Microsoft Word and Microsoft Excel.

Ability to: work independently and under pressure with time limited mandates; interpret laws and make timely decisions with accuracy; read and understand the statutes and procedures for estate administration and record keeping; effectively communicate with people of diverse backgrounds; demonstrate a superior work ethic; and effectively manage a high volume of public interaction.

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience". If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or equivalency certificate required. Minimum of 18 years of age. Pitt County residents preferred.

Management prefers applicants with a Juris Doctor degree from an ABA accredited law school and an active license to practice law in North Carolina. Professional experience working in a courthouse or law office and experience in Estates and Probate law a plus. Spanish language fluency also helpful.

Management will consider an experienced paralegal

Attach cover letter, résumé and a list of references with contact information.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.