Assistant Center Manager

Ecs4kids; Ocala (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

403(b) with employer match

Paid holidays

Generous paid time off

Career development

Job summary

Ecs4kids in Ocala is seeking an Assistant Center Manager to support administrative functions while ensuring high-quality early childhood education. The role emphasizes collaboration with staff and compliance with regulations.

Candidates should possess an Associates degree and relevant administrative experience, along with a passion for fostering children's development. A competitive benefits package is offered including medical insurance and generous paid time off.

Qualifications

• 1-3 years related administrative experience required.
• Complete TB screening before contact with children.
• Must have current First Aid and CPR training.

Responsibilities

• Assist the Center Manager with daily operations.
• Ensure classrooms meet high-quality learning standards.
• Maintain accurate staff files adhering to DCF regulations.

Skills

Excellent people skills

Tactful communication

Microsoft Office proficiency

Organizational skills

Ability to multi-task

Emotional maturity

Collaborative relationships

Education

Associates degree

Director’s Credential

VPK endorsement

Job description

Description

JOIN THE ECS4Kids TEAM

ECS4Kids (formerly Episcopal Children’s Services) is a 2026 Top Workplace that honors young children’s immense potential by helping them enter school ready to learn. We cultivate lifelong learners by immersing children in enriching guided experiences and discovery-oriented approaches. Through programs like Voluntary Prekindergarten (VPK), Head Start, School Readiness, Child Care Resource & Referral (CCRR), and more, our dedicated professionals work with families and caregivers throughout Florida to promote children’s well‑being. These enable us to strengthen key areas including motor development, cognitive development, social and emotional development, language and communication skills, and problem‑solving skills.

Partner with us to help empower communities to rise above generational poverty with comprehensive early childhood education and holistic family support. We have career opportunities available in several counties throughout Northeast and Central Florida.

ECS4Kids offers a competitive benefit package which includes:

• Medical, dental and vision insurance
• 403(b) plan with 5% employer match
• Employee Assistance Program (EAP)
• Long‑term & short‑term disability insurance
• Employer‑paid life insurance
• Paid holidays
• Generous paid time off
• Career development
• Qualifying employer for Public Service Loan Forgiveness Program

GENERAL DESCRIPTION:

The Assistant Center Manager provides administrative program support for the Center Manager and assists in maintaining the daily operations of the center and adhering to DCF, APPLE and Head Start regulations.

MAJOR RESPONSIBILITIES:

1. Assist the Center Manager with the day‑to‑day operations of the center.
2. Promote a culturally sensitive educational program that is developmentally appropriate for each child’s age and language.
3. Ensure classrooms meet the standards for high‑quality learning environments.
4. Support teachers in curriculum implementation, child observations, and analysis of child data.
5. Assist with scheduling and maintaining sufficient number of staff to meet the center’s needs.
6. Maintain complete and accurate staff files that adhere to DCF regulations, including TB, physicals, DCF hours, credentials, annual training hours, background screenings, etc.
7. Coordinate and maintain all records for the USDA food program at the center.
8. Track inventory and coordinate purchases for the center, including food service supplies, office supplies, program supplies, diapers & wipes, and health supplies.
9. Maintain center petty cash fund and completes monthly reconciliation reports.
10. Keep office area neat and organized. Maintain clean, inviting space for visitors.
11. Greet staff, parents, and visitors upon arriving and departure from the center. Give prompt and courteous attention.
12. Answer the phone. Give accurate and pertinent information.
13. Maintain system for classroom records.
14. Assist Center Manager with data entry of staff records and classroom and child assessments.
15. In collaboration with Center Manager and Family Advocate, prepare and distribute monthly center newsletter.
16. Participate in the daily maintenance of the site. Follow procedures for reporting maintenance needs in a timely manner.
17. Assist Center Manager with classroom support and modeling of appropriate interactions as needed.
18. Complete administrative tasks, such as monthly food forms, health and safety checklists and documentation, and attendance tracking logs.
19. Assist Center Manager in handling parent concerns in a timely and professional manner. Be solution‑minded. Document all concerns by emailing a summary the same day to the Center Manager.
20. Provide guidance to staff to ensure on‑going compliance with DCF licensing regulations, ECS policies and procedures, and accreditation standards.
21. Assist in planning and conducting monthly staff meetings.
22. Assist in the training of new staff to ensure the mission, policies, and procedures of ECS are thoroughly understood.
23. Assist Family Advocate with maintaining informative Parent Board. Keep information up‑to‑date and relevant for parents.
24. Calculate Non‑Federal Share monthly and submit center NFS report to Lead FA.
25. Continue to pursue education and/or professional development goals.
26. Perform other job relation functions as required.

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP:

• This position reports to the Center Manager.

Requirements

EDUCATION AND EXPERIENCE:

• Associates degree preferred with 1‑3 years related administrative experience required
• Director’s Credential; VPK endorsed preferred or obtain within 1st year of employment

SKILLS, KNOWLEDGE AND ABILITIES:

• Excellent people skills and ability to work well with a broad range of people
• Ability to build and establish collaborative relationships
• Ability to work with the public in a tactful and professional manner
• Ability to exercise good judgment and emotional maturity
• Knowledge of Microsoft Office products at an intermediate to advanced level
• Ability to communicate effectively both orally and in writing
• Ability to maintain confidential information
• Ability to plan and organize work as well as maintain records and prepare reports
• Ability to multi‑task, prioritize and work in fast‑paced environment
• Ability to work independently with minimal direct supervision

CERTIFICATIONS:

• Complete TB screening before having direct contact with children. Renew every 2 years.
• Commence within ninety (90) days and complete within 12 months of employment the DCF required 45‑hour training, if applicable.
• Complete on‑line Food Handlers course Serving Safe Food in Childcare within 90 days of employment.
• Must have current First Aid and Pediatric Cardiopulmonary Resuscitation (CPR) training.
• Complete a minimum of 25 hours of in‑service training annually, July 1 – June 30.

ENVIRONMENTAL CONDITIONS:

• Works inside in a child care setting
• Some travel required

ESSENTIAL PHYSICAL SKILLS:

• Acceptable eyesight (with or without correction)
• Acceptable hearing (with or without correction)
• Ability to communicate both orally and in writing
• Ability to lift up to 50 lbs.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

Background Requirements

A Level II Background Screening which consists of a local, state, and federal criminal check will be completed on all employees and any contracted employee position, intern position or volunteer position in which individuals have contact with children, have access to confidential information and / or are in a position of special trust. To learn more about the system used to conduct these checks, you can use this link – https://info.flclearinghouse.com/